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Audio Visual Equipment and Services Contract – Wolverhampton
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Audio Visual Equipment and Services Contract – Wolverhampton

Friday, 10 August 2018, 9:49

Audio Visual Equipment and Services Contract – Wolverhampton

Lot 1: Single Contractor for the rolling replacement programme of AV equipment covering the entire academic year.

United Kingdom-Wolverhampton: Audio-visual equipment

2018/S 153-351170

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University of Wolverhampton
MX Building, Camp Street
Wolverhampton
WV1 1AD
United Kingdom
Telephone: +44 1902321000
E-mail: Procurement@wlv.ac.uk
NUTS code: UKG
Internet address(es):Main address: www.wlv.bravosolution.co.uk

Address of the buyer profile: www.wlv.ac.uk

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.wlv.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.wlv.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

18-26 Framework Agreement for Audio Visual Equipment and Services

Reference number: 18-26

II.1.2)Main CPV code

32321200

II.1.3)Type of contract

Services

II.1.4)Short description:

The Contract is for the provision of Audi visual installations in 2 Lots.

— Lot 1: Single Contractor for the rolling replacement programme of AV equipment covering the entire academic year.

— Lot 2: Framework Agreement comprised of up to three Contractors for the provision of bespoke works/projects.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Lot 1: Standard Works (Rolling Replacement)

Lot No: 1

II.2.2)Additional CPV code(s)

32351300

II.2.3)Place of performance

NUTS code: UKG

II.2.4)Description of the procurement:

— Lot 1: Single contractor for the rolling replacement programme of AV equipment covering the entire academic year. Within this requirement the University has approximately 300 Learning and Teaching spaces as well as a large number of meeting rooms, boardrooms, informal teaching spaces and digital signage requirements. Each year, the scope for the classroom refurbishment is agreed with a number of stakeholder groups. Being flexible to University timetabling is essential within this programme of works to ensure that student service is not disrupted.

Mandatory requirements include:

— Tenderers must have an annual Turnover of a minimum 2 000 000 GBP.

— Tenderers must have Public Liability Insurance at 5 000 000 GBP.

— Tenderers must have Professional Indemnity Insurance at 1 000 000 GBP.

— Tenderers must have Employer Liability Insurance at 5 000 000 GBP.

— Tenderers must have a Credit Safe score of a minimum of 30.

— Tenderers must hold ISO 9001 (Quality Management) certification.

— Tenderers must hold ISO 14000 (Environmental Management) certification.

— All equipment provided as part of the Contract must have a minimum of a 2 year warranty.

— Tenderers must not have had a Contracted terminated within the last 12 months.

— Tenderers must have an established relationship with Extron and are able to provide Extron equipment.

Please note that the value of the Contract is indicative, this is not guaranteed work and the University will not be held responsible for spend lower than this value.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Renewal will take place at the end of the initial Contract period or extension period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Please section 2.1.1 of the ITT

II.2.14)Additional information

Some works might be subject to part funding by, for example, the European structural and Investment Funds Growth Programme for England (2014-2020) or any other European Union Funded Programme, or other Funding Body e.g. Local enterprise partnerships (LEP), Brownfield Research and Innovation Centre (BRIC) etc.

II.2)Description

II.2.1)Title:

Lot 2: Bespoke Works

Lot No: 2

II.2.2)Additional CPV code(s)

32351300

II.2.3)Place of performance

NUTS code: UKG

II.2.4)Description of the procurement:

— Lot 2: Framework Agreement comprised of up to three Contractors for the provision of bespoke works/projects. Over the past 12 months the University has undertaken a number of larger bespoke projects for Audio Visual equipment that have fallen outside of the standard remit. Within this Lot, innovation and idea generation is essential. Each call-off for the works required under Lot 2 will be conducted via further-competition.

Mandatory requirements include:

— Tenderers must have an annual Turnover of a minimum 2 000 000 GBP.

— Tenderers must have Public Liability Insurance at 5 000 000 GBP.

— Tenderers must have Professional Indemnity Insurance at 1 000 000 GBP.

— Tenderers must have Employer Liability Insurance at 5 000 000 GBP.

— Tenderers must have a Credit Safe score of a minimum of 30.

— Tenderers must hold ISO 9001 (Quality Management) certification.

— Tenderers must hold ISO 14000 (Environmental Management) certification.

— All equipment provided as part of the Contract must have a minimum of a 2 year warranty.

— Tenderers must not have had a Contracted terminated within the last 12 months.

Please note that the value of the Contract is indicative, this is not guaranteed work and the University will not be held responsible for spend lower than this value.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70
Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The renewal will take place at the end of the Contract period or extension period.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Please section 2.1.1 of the ITT

II.2.14)Additional information

Some works might be subject to part funding by, for example, the European structural and Investment Funds Growth Programme for England (2014-2020) or any other European Union Funded Programme, or other Funding Body e.g. Local enterprise partnerships (LEP), Brownfield Research and Innovation Centre (BRIC) etc.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Selection criteria as stated in the Procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/09/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 10/09/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

36 months

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

All correspondence should be via BravoSolution.

VI.4)Procedures for review

VI.4.1)Review body

University of Wolverhampton
Wolverhampton
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

08/08/2018