Audio Visual Equipment Tender Norwich

Audio Visual Equipment Tender Norwich

QI Partners wishes to procure Audio Visual Equipment for the Quadram Institute, a new facility under construction on the Norwich Research Park.

United Kingdom-Norwich: Audio-visual equipment

2017/S 220-456671

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

QI Partners
c/o QI Bioscience, Norwich Research Park
United Kingdom
Contact person: David Mann
Telephone: +44 1603255378
NUTS code: UKH15Internet address(es):Main address:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: charity

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Audio Visual Equipment.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

QI Partners wishes to procure Audio Visual Equipment for the Quadram Institute, a new facility under construction on the Norwich Research Park that will carry out research into food and health sciences, including the diagnosis of gastrointestinal diseases, and clinical trials.

The new facility represents a capital investment of 82 200 000 GBP by the Institute of Food Research (IFR), Norfolk and Norwich University Hospital (NNUH), the University of East Anglia (UEA) and Biotechnology and Biological Sciences Research Council (BBSRC). The building will be completed in April 2018.

II.1.5)Estimated total value

Value excluding VAT: 300 000.00 EUR

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKH15

II.2.4)Description of the procurement:

The procurement is for the supply and installation of new audio visual equipment to the Quadram Institute, inclusive of:

a) Site surveys and co-ordination of AV installation with infrastructure cabling and containment, power and data points already installed as part of the building construction project.

b) Supply and installation of all new audio visual equipment, in accordance with an installation programme to be agreed with QI Partners.

c) System programming, testing and commissioning.

d) Training user personnel in the use of installed equipment, software, firmware and user controls.

e) 12 Months maintenance service after handover.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 300 000.00 EUR

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 30/04/2018
End: 25/05/2018
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

As described in the procurement documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

In some cases the equipment in our AV Systems Specification is fixed and alternatives are not permitted. However, there are instances where alternatives are permitted and suppliers may suggest alternative products of equivalent specification. Suppliers may wish to present options for us to consider new technologies or alternative products of higher specification. However, should they choose to offer alternative design options, suppliers should ensure that these are clearly identified as options in addition to products that meet our specification. In other words, we want to ensure we can evaluate tenders on a like for like basis, but this does not preclude suppliers giving us extra options to consider.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/12/2017
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 22/12/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

QI Partners
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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