Audio Visual Solutions Tender – Kent County Council

Audio Visual Solutions Tender – Kent County Council

The Framework Agreement covers the provision and installation of a full range of audio visual solutions, associated services and support and maintenance.

United Kingdom-Maidstone: Audio-visual equipment

2019/S 248-612179

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Kent County Council (t/a KCS)
Postal address: County Hall
Town: Maidstone
NUTS code: UK
Postal code: ME14 1XQ
Country: United Kingdom
Contact person: Mr Ian Day
E-mail: psg@procurementservicesgroup.org.uk
Telephone: +44 1622236697

Internet address(es):Main address: http://www.commercialservices.org.uk

Address of the buyer profile: http://www.commercialservices.org.uk

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.kentbusinessportal.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.kentbusinessportal.org.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Supply of Audio Visual Solutions

Reference number: DN454699

II.1.2)Main CPV code

32321200

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The framework agreement covers the provision and installation of a full range of audio visual solutions, associated services and support and maintenance.

Indicative requirements include, but are not limited to, the following applications:

— interactive products and solutions,

— audio including soundfield systems,

— auditorium solutions,

— associated software,

— conferencing systems,

— digital signage,

— equipment to be used for the installation and integration of audio visual solutions,

— image capture devices,

— installation and integration,

— maintenance,

— projectors,

— replacement parts, including lamps,

— service and maintenance,

— school hall audio solutions,

— software licensing of audio visual solutions,

— training,

— visual products, including TV’s,

— visitor management systems.

Suppliers must have the capability to provide a wide range of audio visual solutions, including supply and installation

— end user support,

— service desk,

— integration,

— installation,

— project management,

— training,

— asset management.

II.1.5)Estimated total value

Value excluding VAT: 100 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

32321200

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Indicative requirements include, but are not limited to, the following applications:

— interactive products and solutions,

— audio including soundfield systems,

— auditorium solutions,

— associated software,

— conferencing systems,

— digital signage,

— equipment to be used for the installation and integration of audio visual solutions,

— image capture devices,

— installation and integration,

— maintenance,

— projectors,

— replacement parts, including lamps,

— service and maintenance,

— school hall audio solutions,

— software licensing of audio visual solutions,

— training,

— visual products, including TV’s,

— visitor management systems,

Suppliers must have the capability to provide a wide range of Audio Visual Solutions, including supply and installation.

Associated services may extend beyond the scope of the goods purchased and may include, but not be limited to:

— end user support,

— service desk,

— integration,

— installation,

— project management,

— training,

— asset management.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years:
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 31/01/2020
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 31/01/2020
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The agreement will be open to all local authorities and public sector bodies. Full details of potential participating authorities and customer’s organisation classifications are as follows:

https://www.registers.service.gov.uk/registers

https://www.local.gov.uk/topics

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

http://www.nidirect.gov.uk/local-councils-in-northern-ireland

http://www.cosla.gov.uk/scottish-local-government

http://wales.gov.uk/topics/localgovernment/?skip=1andlang=en

https://www.gov.im/categories/home-and-neighbourhood/local-authorities/local-authority-contacts/

https://www.gov.je/Government/Departments/Pages/default.aspx

https://www.gov.gg/article/152949/Government-Departments

https://www.btp.police.uk/

http://www.mod.police.uk

http://www.npas.police.uk/

http://www.police.uk/forces.htm

https://www.gov.uk/government/organisations/civil-nuclear-constabulary

https://www.police.uk/northern-ireland/

http://www.scotland.police.uk/

https://www.gov.uk/government/organisations/civil-nuclear-constabulary

https://www.police.uk/dyfed-powys/

https://www.police.uk/gwent/

https://www.police.uk/north-wales/

https://www.police.uk/south-wales/

https://www.gov.uk/government/organisations/civil-nuclear-constabulary

https://www.iompolice.im/

https://jersey.police.uk/

http://www.guernsey.police.uk/

http://www.fireservice.co.uk/information/ukfrs/

https://www.ukfirestations.co.uk/brigades

https://www.gov.je/Government/Departments/HomeAffairs/Pages/default.aspx

https://www.gov.uk/government/organisations/maritime-and-coastguard-agency/about/access-and-opening

https://www.gov.im/coastguard

http://www.ports.je/JerseyCoastguard/Pages/default.aspx

https://www.rnli.org.gg/guernseys-lifeboat/

https://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx

http://www.emas.nhs.uk

http://www.eastamb.nhs.uk

http://www.londonambulance.nhs.uk

http://www.neas.nhs.uk

http://www.nwas.nhs.uk

http://www.southcentralambulance.nhs.uk

http://www.secamb.nhs.uk

https://www.swast.nhs.uk/welcome

http://www.wmas.nhs.uk

http://www.yas.nhs.uk

http://www.hscni.net/index.php?link=trusts

http://www.niamb.co.uk/

https://www.scot.nhs.uk/organisations/

http://www.scottishambulance.com/WhatWeDo/Default.aspx

http://www.wales.nhs.uk/nhswalesaboutus/structure

https://www.ambulance.wales.nhs.uk/

https://www.gov.im/about-the-government/departments/health-and-social-care/

https://www.gov.im/categories/health-and-wellbeing/isle-of-man-ambulance-service/

https://www.gov.je/Government/Departments/HealthSocialServices/Pages/index.aspx

https://www.gov.gg/article/119652/Health-Social-Care–Wellbeing

https://www.gov.je/pages/contacts.aspx?contactid=87

https://stjohn.gg/

http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

https://www.gov.uk/government/publications/current-registered-providers-of-social-housing

https://directory.scottishhousingregulator.gov.uk/Pages/Datasets-and-Reports.aspx

https://www.nidirect.gov.uk/contacts/housing-associations

https://gov.wales/

https://www.gov.im/categories/home-and-neighbourhood/affordable-housing/public-sector-housing/housing-authority-contacts/

https://www.gov.je/Home/RentingBuying/OtherRentalOptions/Pages/OtherHousing.aspx

http://www.gha.gg/

http://www.schoolswebdirectory.co.uk/index.php

https://get-information-schools.service.gov.uk/

https://www.hefcw.ac.uk/

http://www.universitiesuk.ac.uk/aboutus/members/Pages/default.aspx

https://www.gov.im/categories/education-training-and-careers/schools-and-colleges/

https://www.gov.je/Education/Schools/FindingSchool/Pages/default.aspx

https://www.gov.gg/article/163185/Education-Working–Retiring

https://www.gov.uk/government/organisations/charity-commission

http://www.oscr.org.uk/

https://www.charitycommissionni.org.uk/charity-search/

https://www.gov.im/categories/home-and-neighbourhood/charities/index-of-registered-charities-and-departmental-information/

http://www.jerseycharities.org/members

http://www.charity.org.gg/Find

VI.4)Procedures for review

VI.4.1)Review body

Official name: Commercial Services Kent Ltd
Postal address: 1 Abbey Wood Road, Kings Hill
Town: West Malling
Postal code: ME19 4YT
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

20/12/2019