Audit services of Work Based Learning programmes
Audit services of ESF funded Foundation Degree and Work Based Learning programmes. The University is looking to appoint a provider to undertake the external audit of it’s ESF funded Foundation Degree(FD) and Work Based Learning(WBL) programmes. External audit is a Welsh European Funding Office(WEFO) requirement for both FD and WBL programmes.UK-Pontypridd: auditing services
Section I: Contracting authority
University of Glamorgan
Llantwit Road, Treforest
For the attention of: Tina Struebig
CF37 1DL Pontypridd
Telephone: +44 1443482383
Fax: +44 1443482384
General address of the contracting authority: www.glam.ac.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 9: Accounting, auditing and bookkeeping services
NUTS code UKL15
Both programmes are financed through the European Social Fund (ESF) Convergence Programme for West Wales and the Valleys, via the Welsh Government.
The Foundation Degree (FD) Programme is a £16.5 million programme led by the University of Glamorgan, working in partnership with the HE and FE sector across the whole of Wales. The FD Programme will provide a route for those employed in the private sector that are living and/or working within West Wales and the Valleys, the opportunity to study towards a Foundation Degree.
The Work-Based Learning (WBL) Programme is a £34 million programme led by the University of Glamorgan, working in partnership with the HE and FE sector across the whole of Wales. The WBL Programme will provide a route for those employed in the private sector that are living and/or working within West Wales and the Valleys, the opportunity to study bite-sized higher-level learning.
Both programmes have a number of key stakeholders, including the HE and FE sector, Hefcw, HEW, ColegauCymru, the Sector Skills Councils (SSCs), and key employers and employer organisations across West Wales and the Valleys.
The FD Programme was approved by WEFO in July 2009. The WBL Programme was approved in August 2009. Both programmes will run until 31.8.2015.
It is a requirement that the service is carried out in accordance with and as specified in the “Welsh European Funding Office European structural funds programmes 2007-2013: Instructions for Reporting Accountants” http://wales.gov.uk/docs/wefo/publications/deliveringguidance/120906instforrepaccsen.pdf.
The following timelines are part of the Programmes’ contractual obligations:
WBL Audit up to and including Jan 2013 – Complete by 29.3.2013.
FD Audit up to and including March 2013 – Complete by 31.5.2013.
WBL Audit up to and including Jan 2014 – Complete by 28.3.2014.
FD Audit up to and including March 2014 – Complete by 30.5.2014.
WBL Audit up to and including Jan 2015 – Complete by 27.3.2015.
FD Audit up to and including March 2015 – Complete by 29.5.2015.
WBL Final Audit up to and including Aug 2015 – Complete by 30.10.2015.
FD Final Audit up to and including Aug 2015 – Complete by 30.10.2015.
Requirements may be subject to change following any new directives from WEFO that may need to be complied with.
79212000, 79200000, 79210000
Section III: Legal, economic, financial and technical information
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.
Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
(a) a list of the works carried out over the past 5 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
Section IV: Procedure
The most economically advantageous tender in terms of the criteria stated below
Proven track record demonstrating evidence of technical capability by reference to similar contracts. Weighting 25
Demonstrated understanding of the audit of EU funded schemes. Weighting 10
Demonstrated understanding of the project brief and FD and WBL activities. Weighting 10
Demonstrated capabilities of engaging with a range of stakeholders: HEI’s, FEI’s, Welsh Government. Weighting 10
Clear and thorough timelines for completion of the work. Weighting 10
Resources to meet the programme deadline. Weighting 10
Quality and relevance of references. Weighting 10
Price. Weighting 15
Section VI: Complementary information
Reference to project(s) and/or programme(s): Convergence ESF Priority 3 Theme 2.
Foundation Degree Programme: WEFO case ID 80111.
Work Based Learning Programme: WEFO case ID 80078.
University of Glamorgan
CF37 1DL Pontypridd
Telephone: +44 1443482383
VI.5)Date of dispatch of this notice:5.10.2012