Auditing and Taxation Services Leicestershire

EMHG invites applicants to provide Statutory External Audit, Internal Audit and Taxation services.
3 Lots will be awarded separately.

United Kingdom-Coalville: Auditing services

2014/S 094-164909

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

East Midlands Housing Group
Memorial House, Stenson Rd, Whitwick Business Park, Leicestershire
Contact point(s): East Midlands Housing Group
For the attention of: Bob Crabb
LE67 4JP Coalville
UNITED KINGDOM
Telephone: +44 1530278190
E-mail: bob.crabb@emhgroup.org.uk
Fax: +44 1530276006

Internet address(es):

General address of the contracting authority: http://www.emhgroup.co.uk

Address of the buyer profile: http://www.emhgroup.co.uk

Electronic access to information: http://xantive.supplierselect.com/

Electronic submission of tenders and requests to participate: http://xantive.supplierselect.com/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Auditing and Taxation Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 9: Accounting, auditing and bookkeeping services
Main site or location of works, place of delivery or of performance: UKF.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

East Midlands Housing Group own or manage circa 17000 properties in the East Midlands of the UK.
EMHG invites applicants to provide Statutory External Audit, Internal Audit and Taxation services.
3 Lots will be awarded separately – note that Internal and External Audit awards will not be awarded to the same provider. Taxation may be awarded to a separate provider or with External but not with Internal.

II.1.6)Common procurement vocabulary (CPV)

79212000, 79212100, 79212200, 79212300, 79221000, 79222000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Awards for each lot will be on a 3 year basis with options to extend for up to a further 3 years.
Estimated value excluding VAT:
Range: between 520 000 and 610 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 36 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Internal Audit Services

1)Short description

Provision of an internal audit service;to independently examine,evaluate and report on effectiveness of internal controls framework.
This would include production of an internal audit needs assessment and strategy and a 3 year rolling Audit Plan.

2)Common procurement vocabulary (CPV)

79212200

3)Quantity or scope

Estimated value excluding VAT:
Range: between 145 000 and 175 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2015. Completion 31.3.2018

5)Additional information about lots

Award can be made for this Lot only.
Award cannot be made for this Lot and either of Lot 2 and Lot 3.

Lot No: 2 Lot title: Statutory (External) Audit Services

1)Short description

Provision of statutory external audit service; including examination of financial statements, underlying records and control systems.
Group legal entities have varying requirements relating to charity status etc.
Audit and/or certification of any accounts or returns to the HCA,lenders,tenants and any relevant government body.

2)Common procurement vocabulary (CPV)

79212300

3)Quantity or scope

Audit will be required commencing for the financial year end March 2015 – start date date quoted is only estimated for interim audit needs.
Estimated value excluding VAT:
Range: between 300 000 and 350 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.10.2014. Completion 30.9.2017

5)Additional information about lots

Award can be made for this Lot only or this Lot and Lot 3.
Award cannot be made for this Lot and Lot 1.

Lot No: 3 Lot title: Taxation Services

1)Short description

Provision of Taxation Services in respect of Corporation Tax, including completion of submission of annual returns to HMRC.
In addition provision of ad hoc consultancy for SDLT, VAT, PAYE and CT.

2)Common procurement vocabulary (CPV)

79221000, 79222000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 70 000 and 90 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.10.2014. Completion 30.9.2017

5)Additional information about lots

Award can be made for this Lot only or this Lot plus Lot 2.
This cannot be awarded with Lot 1.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Refer to tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Refer to tender documents – bespoke contracts to be agreed.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Legal entity only.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Statutory Auditing and Taxation requirements.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the PQQ and subsequent tender documents.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the PQQ and subsequent tender documents.
Minimum level(s) of standards possibly required:
All service providers must have a minimum of 5 years experience providing the relevant services within the Social Housing sector, specifically to Registered Social Housing providers who operate within a complex Group structure.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Recognised Accounting Bodies (CCAB or equivalent).

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: PQQ evaluation.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 60

2. Quality. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

EMHG 14-02

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.6.2014 – 16:30

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Between 36 months and 72 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Applicants must register at http://xantive.supplierselect.com/

You will be asked to create an account and then register interest in this appropriate public project.
The PQQ and following ITT will be managed entirely through this system.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

East Midlands Housing Group
Memorial House Stenson Rd Whitwick Business Park
LE67 4JP Coalville
UNITED KINGDOM
E-mail: enquiries@emhgroup.org.uk
Telephone: +44 1530276000
Internet address: http://www.emhgroup.co.uk
Fax: +44 1530276006

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

12.5.2014