Authorised Engineers for NHS Scotland

Authorised Engineers for NHS Scotland

NHS Regional and Special Health Boards are required to contract for the services of an Authorised Engineer to ensure that safe systems of work and inspection regimes are in place and carried out in accordance with the guidance and legislative requirements.

UK-Larkhall: Engineering services

2013/S 119-203581

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Common Services Agency (commonly known as NHS Scotland National Services Scotland) (‘Authority’)
Canderside Toll, 2 Swinhill Avenue
Contact point(s): National Procurement, Strategic Sourcing
For the attention of: William Morrison
ML9 2QX Larkhall
UNITED KINGDOM
Telephone: +44 1698794410
E-mail: william.morrison@nhs.net

Internet address(es):

General address of the contracting authority: http://www.nhsscotlandprocurement.scot.nhs.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Golden Jubilee Hospital (National Waiting Times Centre Board)

NHS 24

NHS Ayrshire and Arran

NHS Borders

NHS Dumfries and Galloway

NHS Education for Scotland

NHS Fife

NHS Forth Valley

NHS Grampian

NHS Greater Glasgow and Clyde

NHS Health Scotland

NHS Highland

NHS Lanarkshire

NHS Lothian

NHS Orkney

NHS Quality Improvement Scotland

NHS Shetland

NHS Tayside

NHS Western Isles

Scottish Ambulance Service

The Common Services Agency for the Scottish Health Service (a.k.a the NHS National Shared Services)

The State Hospital for Scotland

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

NP813/13 Authorised Engineers.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Scotland.
NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 25
Duration of the framework agreement

Duration in years: 3
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 3 200 000 GBP

II.1.5)Short description of the contract or purchase(s)

NHS Regional and Special Health Boards are required to contract for the services of an Authorised Engineer to ensure that safe systems of work and inspection regimes are in place and carried out in accordance with the guidance and legislative requirements. The scope of the proposed framework will cover the provision of Authorised Engineers Services for Confined Spaces, HV & LV Installations, Medical Gas Pipeline Systems (MGPS), Ventilation and Water. Number of suppliers envisaged across all lots is 25 (envisaged 5 suppliers per lot).
Note: The authority is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access PCS-Tender, record your interest in this notice and access the tender documentation please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk. and search for project Code 1174 within the appropriate area.

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

71300000, 71318000, 71336000, 71631400

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Scope for this contract is for the provision of Authorised Engineering Services for NHS Scotland Health Organisations to supplement existing arrangements. The estimated annual value of total requirements is 800k GBP per annum.
Estimated value excluding VAT: 3 200 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Authority is entilted at its sole discretion to extend the duration of the framework Agreement by up to 12 months.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 30.9.2013. Completion 29.9.2016

Information about lots

Lot No: 5 Lot title: Water

1)Short description

The Authorising Engineer will act as an independent professional adviser to the NHS Boards. The AE will be appointed by Health Facilities Scotland with a brief to provide services in accordance with all parts of Scottish Health Technical Memoranda (SHTM 00 and 04-01, all parts) guidance, COSHH and HSE ACoP L8. This may vary in accordance with the specialist service being supported.The Authorising Engineer (Water) should be suitably qualified for this discipline, with Chartered Engineer (CEng) status and with experience in healthcare. The organisation providing the service shall be a member of the Legionella Control Association and comply with its code of conduct.
2)Common procurement vocabulary (CPV)

71300000, 71318000, 71336000, 71631400

3)Quantity or scope

NHS Regional and Specialist Health Boards.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Maximum number participants to this Lot is envisaged to be five (5).
Lot No: 4 Lot title: Ventilation

1)Short description

The Authorised Engineer will have specialist knowledge of all types of ventilation installations encountered in healthcare premises including incoming supplies, air handling plant, heat recovery devices, filtration, heating and cooling, fire and smoke dampers, sound attenuation, specialised supply and exhaust systems, commissioning procedures etc., and, in particular, these installations for which an Authorised Person will assume responsibility on appointment. They act, and are employed, independently of NHS Boards submitting potential Authorised Persons for assessment.
2)Common procurement vocabulary (CPV)

71300000, 71318000, 71336000, 71631400

3)Quantity or scope

NHS Regional and Specialist Health Boards.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Maximum number participants to this Lot is envisaged to be five (5).
Lot No: 3 Lot title: MGPS Medical Gas Pipeline Systems

1)Short description

The Authorised Engineer will have specialist knowledge of MGPS, contractual management, design, validation of design and systems, procurement procedures, statutory and legislative requirements, specification, and be conversant with the relevant codes of practice, being employed independently of external organisations submitting potential Authorised Persons (MGPS) for assessment.
2)Common procurement vocabulary (CPV)

71300000, 71318000, 71336000, 71631400

3)Quantity or scope

NHS Regional and Special Health Boards.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Maximum number participants to this Lot is envisaged to be five (5).
Lot No: 2 Lot title: Electrical High Voltage (HV) & Low Voltage (LV) Installations

1)Short description

Authorised Engineer to provide services in accordance with Scottish Health Technical Memoranda (SHTM) guidance. this may vary in accordance with the specialist service being supported. They act, and are employed, independently of NHS Boards and make recommendations for the appointment of Authorised Persons.
2)Common procurement vocabulary (CPV)

71300000, 71318000, 71336000, 71631400

3)Quantity or scope

NHS Regional and Specialist Health Boards.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Maximum number participants to this Lot is envisaged to be five (5).
Lot No: 1 Lot title: Confined Spaces

1)Short description

Authorised Engineers (Confined Spaces) will have specialist knowledge of controlling work in confined spaces, minimising associated risks and preparation of associated documentation. They act, and are employed, independently of NHS Boards submitting potential Authorised Persons (Confined Spaces) for assessment.
2)Common procurement vocabulary (CPV)

71300000, 71318000, 71336000, 71631400

3)Quantity or scope

NHS Regional and Special Health Boards.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Maximum number participants to this Lot is envisaged to be five (5).

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Prime Contractor shall be liable in the event of a consortium bid.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: A parent company guarantee may be required (see ITT).
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(3) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided
(4) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(5) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(6) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
Provide other requirements detailed in the ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Cost. Weighting 40

2. Technical. Weighting 60

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

NP813/13
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.8.2013
IV.3.4)Time limit for receipt of tenders or requests to participate

2.8.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 2.8.2013 – 12:00
Place:

National Procurement NDC Canderside ML9 2QX.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Possibly 4 years time.
VI.2)Information about European Union funds
VI.3)Additional information

(SC Ref:268457).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the framework agreement which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority despatches the notice(s) and the date on which the Authority proposes to conclude the relevant framework agreement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the framework agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the framework agreement has been entered into include the setting aside of the decision to award the framework agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the framework agreement has been entered into will not affect the framework agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2012 can be established. Otherwise the remedies that may be awarded by the courts where the framework agreement has been entered into are limited to the award of damages. Economic operators are entitled to write to the Authority after receipt of the notification should they require further clarification. The Authority will respond within 15 days of such a written request, but it should be noted that receipt by the Authority of such request during the standstill period may not prevent the Authority from awarding the framework agreement following the expiry of the standstill period. Where an economic operator is dissatisfied with the Authority’s response to its request for clarification, or considers that the framework agreement has been concluded in breach of The Public Contracts (Scotland) Regulations 2012, such economic operator is advised to promptly seek independent legal advice.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:18.6.2013