Automatic Number Plate Recognition Fully Managed Service
CONTRACT FOR A FULLY MANAGED ANPR SERVICE AND MAINTENANCE PROVISION TO NORTH WALES POLICE. CONTRACT WILL BE FOR AN INITIAL 12 MONTH PERIOD COMMENCING JUNE 2013 WITH THE POSSIBILITY OF FURTHER EXTENSIONS IN PERIODS OF 12 MONTHS TO JUNE 2017.
UK-Colwyn Bay: Repair and maintenance services
2013/S 045-072550
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
North Wales Police
Procurement, Force Headquarters , Glan-Y-Don
For the attention of: Chris Buckingham
LL29 8AW Colwyn Bay
UNITED KINGDOM
Telephone: +44 1492804051
E-mail: procurement@nthwales.pnn.police.uk
Internet address(es):
General address of the contracting authority: www.north-wales.police.uk
Address of the buyer profile: www.procurementnorthwest.co.uk
Further information can be obtained from: Bluelight e Tendering Portal
Internet address: www.bluelight.gov.uk
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Bluelight e Tendering Portal
Internet address: www.bluelight.gov.uk
Tenders or requests to participate must be sent to: Bluelight e Tendering Portal
Internet address: www.bluelight.gov.uk
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Public order and safety
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Automatic Number Plate Recognition (ANPR) Fully Managed Service and Maintenance Provision
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: North Wales Geographic area
NUTS code UKL
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: North Wales Geographic area
NUTS code UKL
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
NWP.QTLE.92GP9Z CONTRACT FOR A FULLY MANAGED ANPR SERVICE AND MAINTENANCE PROVISION TO NORTH WALES POLICE. CONTRACT WILL BE FOR AN INITIAL 12 MONTH PERIOD COMMENCING JUNE 2013 WITH THE POSSIBILITY OF FURTHER EXTENSIONS IN PERIODS OF 12 MONTHS TO JUNE 2017. THIS OPPORTUNITY HAS BEEN ADVERTISED VIA OJEU UNDER CPV CATEGORY 50000000 REPAIR AND MAINTENANCE SERVICES
North Wales Police have a number of ANPR Cameras and associated equipment located at various sites across the North Wales Police geographic area that over the years have been installed and maintained by a variety of suppliers.North Wales Police are now seeking a suitable supplier preferably to provide a;
FULLY MANAGED ANPR SERVICE AND MAINTENANCE PROVISION FOR
– Fixed site equipment,
– Re-deployable equipment
This may be extended to include other ANPR equipment and sites during the course of the contract
A proactive Managed Service ‘Lead Supplier’ Solution for Service and Maintenance Provision is required. The lead supplier will be responsible for liaising with all subcontractors and system service providers in respect of connectivity, operation and fault identification that MUST include;
– 24/7 fault reporting service:
– Active monitoring of ANPR system:
– Single ownership for fault identification:
The provider shall also be responsible for additional activities that may include for example;
– Identification of suitable location as directed by NWP
– Specification of equipment to meet NWP requirements at that location
– Design for the installation of equipment and transmission of data to NWP
– Liaison with any landowners, local authority representatives, or other persons in respect of the planned works
– Gaining of any permissions necessary for the installation of equipment (NWP have memorandum of Understanding with Local Authority for certain installations)
– Obtaining and managing the installation of the necessary services for the operation of the equipment.
– Provision of the equipment
– Provision of the secure data carrier
– Installation of all of the equipment and data carriers
– Commissioning of the site
This tender opportunity is being processed through the Bluelight e tendering portal at www.bluelight.gov.uk all documents and the specification are available at this website under reference NWP.QTLE.92GP9Z.
North Wales Police have a number of ANPR Cameras and associated equipment located at various sites across the North Wales Police geographic area that over the years have been installed and maintained by a variety of suppliers.North Wales Police are now seeking a suitable supplier preferably to provide a;
FULLY MANAGED ANPR SERVICE AND MAINTENANCE PROVISION FOR
– Fixed site equipment,
– Re-deployable equipment
This may be extended to include other ANPR equipment and sites during the course of the contract
A proactive Managed Service ‘Lead Supplier’ Solution for Service and Maintenance Provision is required. The lead supplier will be responsible for liaising with all subcontractors and system service providers in respect of connectivity, operation and fault identification that MUST include;
– 24/7 fault reporting service:
– Active monitoring of ANPR system:
– Single ownership for fault identification:
The provider shall also be responsible for additional activities that may include for example;
– Identification of suitable location as directed by NWP
– Specification of equipment to meet NWP requirements at that location
– Design for the installation of equipment and transmission of data to NWP
– Liaison with any landowners, local authority representatives, or other persons in respect of the planned works
– Gaining of any permissions necessary for the installation of equipment (NWP have memorandum of Understanding with Local Authority for certain installations)
– Obtaining and managing the installation of the necessary services for the operation of the equipment.
– Provision of the equipment
– Provision of the secure data carrier
– Installation of all of the equipment and data carriers
– Commissioning of the site
This tender opportunity is being processed through the Bluelight e tendering portal at www.bluelight.gov.uk all documents and the specification are available at this website under reference NWP.QTLE.92GP9Z.
PLEASE NOTE THAT NO CORRESPONDENCE WILL BE ENTERED INTO OUTSIDE OF THIS SYSTEM – A QUESTION & ANSWER FACILITY IS AVAILABLE WITHIN THE SYSTEM.
Expressions of Interest and documents are available until the 22nd March 2013
Last date for questions 26th March 2013
CLOSING DATE FOR TENDER SUBMISSIONS IS 14.00 MONDAY 15TH APRIL 2013
II.1.6)Common procurement vocabulary (CPV)
50000000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
NO GUARANTEE OF VOLUME OR VALUE CAN BE GIVEN IN RESPECT OF THIS CONTRACT, ANY INFORMATION PROVIDED IN THE TENDER DOCUMENTS PROVIDED IS BASED ON HISTORICAL DATA
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 12 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
THE RIGHT IS RESERVED TO REQUIRE A PARENT COMPANY GUARANTEE AND OR SUITABLE PERFORMANCE BOND OR BANK GUARANTEES TO SECURE ANY ADVANCE PAYMENT/WARRANTY OR MAINTENANCE AS FELT APPROPRIATE
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
TENDERED PRICES MUST BE IN STERLING , ANY INVOICES WILL BE PAID IN STERLING WITH SETTLEMENT WITHIN 30 DAYS OF RECEIPT OF A CORRECTLY COMPLETED INVOICE AFTER THE GOODS OR SERVICE HAS BEEN RECEIVED
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
JOINT AND SEVERALLY LIABLE
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met:
TO BE SPECIFIED IN THE TENDER DOCUMENTS, FULL INDEPENDENT FINANCIAL BACKGROUND
CHECKS WILL BE CARRIED OUT PRIOR TO THE AWARD OF ANY CONTRACT
TO BE SPECIFIED IN THE TENDER DOCUMENTS, FULL INDEPENDENT FINANCIAL BACKGROUND
CHECKS WILL BE CARRIED OUT PRIOR TO THE AWARD OF ANY CONTRACT
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met:
TO BE SPECIFIED IN THE TENDER DOCUMENTS
Information and formalities necessary for evaluating if requirements are met:
TO BE SPECIFIED IN THE TENDER DOCUMENTS
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
NWP.QTLE.92GP9Z
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 22.3.2013 – 20:00
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
15.4.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 15.4.2013 – 14:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: STAFF MEMBERS OF NORTH WALES POLICE AND THE OFFICE OF THE POLICE AND CRIME COMMISSIONER FOR NORTH WALES
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: STAFF MEMBERS OF NORTH WALES POLICE AND THE OFFICE OF THE POLICE AND CRIME COMMISSIONER FOR NORTH WALES
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
TO EXPRESS AN INTEREST IN THIS TENDER AND DOWNLOAD DOCUMENTS PLEASE GO TO THE BLUELIGHT E TENDERING PORTAL AT WWW.BLUELIGHT.GOV.UK ALL QUESTIONS RELATED TO THIS TENDER OPPORTUNITY SHOULD BE SUBMITTED VIA THE Q&A FACILITY WITHIN THIS SYSTEM – NO CORRESPONDENCE WILL BE ENTERED INTO OUTSIDE OF THIS SYSTEM. THE CONTRACT IS OPEN TO THOSE FORCES AND SERVICES NAMED IN THE TENDER DOCUMENTS.
POLICE FORCES IN THE NORTH WEST REGION ARE FULLY SUPPORTIVE OF ALL ASPECTS OF DIVERSITY INCLUDING ETHNICITY, RACE,RELIGION, AGE, GENDER, DISABILITY AND SEXUAL ORIENTATION. IN THIS RESPECT POLICE FORCES WELCOME EXPRESSIONS OF INTEREST FROM THE ETHNIC MINORITY, DISABLED AND OTHER DIVERSE BUSINESS COMMUNITIES AND THE VOLUNTARY SECTOR
POLICE FORCES IN THE NORTH WEST REGION ARE FULLY SUPPORTIVE OF ALL ASPECTS OF DIVERSITY INCLUDING ETHNICITY, RACE,RELIGION, AGE, GENDER, DISABILITY AND SEXUAL ORIENTATION. IN THIS RESPECT POLICE FORCES WELCOME EXPRESSIONS OF INTEREST FROM THE ETHNIC MINORITY, DISABLED AND OTHER DIVERSE BUSINESS COMMUNITIES AND THE VOLUNTARY SECTOR
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
Head of Procurement
Procurement Dept Alexander House Force Headquarters Glanydon
LL29 8AW Colwyn Bay
UNITED KINGDOM
E-mail: procurement@nthwales.pnn.police.uk
Telephone: +44 1492804247
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
28.2.2013