Back Scanning of Housing Tenancy Files

Back Scanning of Housing Tenancy Files

In order to facilitate the EDRMS Housing project all of the existing paper based tenancy documents be scanned into electronic format in a manner that will allow easy access to the electronic document within CIVICA’s W2 and allow the Council to safely and securely dispose of the current paper documentation.

REFERENCE 645
Awarding body Northampton Borough Council

Est. Start Date: 03/12/2012
Est. End Date: 29/03/2013

Description

Northampton Borough Council (the Council) is looking to transfer all current paper based tenancy documents within the Housing service into the corporate electronic document records management system (EDRMS). The Council has already purchased CIVICA’s W2 EDRMS and has some services within the Council using the system for electronic document management and workflow. In order to facilitate the EDRMS Housing project all of the existing paper based tenancy documents be scanned into electronic format in a manner that will allow easy access to the electronic document within CIVICA’s W2 and allow the Council to safely and securely dispose of the current paper documentation.

In section 4 – Specification, there is a detailed description of the project, the 2 separate phases including volumes of documents, size and types of documents contained in each ‘file’ and timescales for completing this project.

The timescales for completing this project are tight, and need to be completed as soon as possible in order to minimise the risks the Council are facing and allow the Housing service to transform and offer new ways of working to its employees that will improve the level of service offered to the residents of Northampton.
 

Additional information

Contract Type One off
Procurement Process Open Tender
Option to extend No
Estimated ValueText Description Seventy Five Thousand pounds
Category Information Communication Technology,
CPV codes 30000000,
Suitable for SME YES

Document Available Until

7 November 2012

13 days

Submission Return By

7 November 2012

13 days

extend contract options:

No

Contact Details

Northampton Borough Council
Lesley George
01604 838230