Backup Solution for Dorset County Council

UK-Dorchester: Computer back-up services

2013/S 092-156576

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dorset County Council
Dorset Procurement, Corporate Resources Directorate, County Hall, Colliton Park
For the attention of: Louise Rowe
DT1 1XJ Dorchester
UNITED KINGDOM
Telephone: +44 1305221268
E-mail: l.rowe@dorsetcc.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Corporate Backup Solution.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: County Hall, Colliton Park, Dorchester, Dorset DT1 1XJ.
NUTS code UKK22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Dorset County Council are seeking to replace its current backup solution, the requirement is for the solution to be able to backup its entire backend server infrastructure with one that meets all the documented requirements below.
— The solution is initially required to backup 45Tb of data with a 6 month retention cycle. (30 Daily’s, 6 Monthly’s)
— The estimated growth rate for 5 years data is 120 %, so a total solution of 100Tb
— The contract for the solution is 4 years with an additional 1 year option
— There are 90 physical servers in the Primary data centre
— There are 350 virtual machines running on 13 ESX 5.1 hosts
— The solution should be able to backup all the operating systems and software listed in the overview section of the tender.
— The proposed solution will need to replicate to the councils DR site which is located within the data centre at Hampshire County Council
— There are 30 remote servers located around the County which require backing up to the data centre
— The DR environment consists of 9 ESX hosts containing 51 virtual servers and 8 physical servers
— There are also around 90 workstations (PC) located at various sites around the county which require backing up to the data centre, these sites have various link speeds with the lowest at 1Mb synchronous
— An EMC VNX5300 NAS is used for the councils file data and is backed up via the NDMP protocol.

II.1.6)Common procurement vocabulary (CPV)

72910000, 48710000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

1. To reduce the overall yearly cost of backing up data to the Authority
2. A solution that is able to provide backup to all the councils servers/data despite location or purpose.
3. Provide a solution that is able to meet the agreed backup retention schedule for the council.
4. To provide a solution that is able to grow and cope with increased data growth and new systems for at least 4/5 years.
5. A solution that is not restricted to an exact specification but one with agreed upgrade costs for the project lifetime should the need arise to upgrade arise.
Estimated value excluding VAT: 350 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

N/A

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As stated in ITT document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

N/A

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: 60 % Price
40 % Quality – Sub criteria: Software requirements, Technical design, Implementation – 17.5 %, Functionality, monitoring – 15 %, Maintenance, installation and support – 5 %, Security – 2.5 %
Supply the Southwest Portal

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SWCE – 96MJHH

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

27.5.2013 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

16.5.2013

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:9.5.2013