Backup Solutions – Market Engagement

Backup Solutions – Market Engagement

The authority wishes to explore as part of this PIN the options available within the market to replace and consolidate the various backup solutions/methods in use.

United Kingdom-Birmingham: Computer back-up services

2020/S 203-494894

Prior information notice

This notice aims at reducing time limits for receipt of tenders


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: University Hospitals Birmingham NHS Foundation Trust
Postal address: Mindelsohn Way
Town: Birmingham
NUTS code: UKG3 West Midlands
Postal code: B15 2WB
Country: United Kingdom
Internet address(es):
Main address:


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Backup Solutions


Reference number: PROC.08.0240

II.1.2)Main CPV code

72910000 Computer back-up services

II.1.3)Type of contract


II.1.4)Short description:


University Hospitals Birmingham NHS Foundation Trust is seeking to engage with suppliers of backup solutions and gain a greater understanding of the capacity and capability of the market.

The authority wishes to explore as part of this PIN the options available within the market to replace and consolidate the various backup solutions/methods in use. In addition to seeking to cover the backup requirements for the on-site data, the solution must be able to manage backup requirements for data in the cloud as well as making use of cloud offerings to host a 3rd off-site copy of backup data.

Any replacement backup solution is expected to cover platforms including but not limited to VMware, SQL, NAS, Office365, Active Directory, MS Exchange, Nutanix.


II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)

72317000 Data storage services
72910000 Computer back-up services

II.2.3)Place of performance


II.2.4)Description of the procurement:


The authority wishes to engage with suppliers interested in this requirement.

The authority has prepared a briefing note and pre-market engagement questionnaire and requests that interested suppliers provide indication of the available solutions for this requirement and also provide indicative pricing. The authority is also seeking feedback on potential routes to market for these solutions.

The pre-market engagement questionnaire and briefing note can be accessed via the Bravo procurement portal — please refer to the additional information section for further instructions.


II.2.5)Award criteria
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.10)Information about variants
II.2.11)Information about options

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

II.3)Estimated date of publication of contract notice:


Section IV: Procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.5)Scheduled date for start of award procedures:

Section VI: Complementary information

VI.3)Additional information:


Additional text:

Suppliers wishing to respond participate in this pre-market engagement exercise should respond to the questionnaire via the online form on the Bravo Portal by 12.00 on Monday 2 November 2020.

Bravo reference of online form: ppq__28617 ‘Backup Solutions – Pre-Market Engagement’

How to register:

1) Register your company on the eSourcing portal (this is only required once)

— browse to the eSourcing Portal: and click the link to register;

— accept the terms and conditions and click ‘continue’;

— enter your correct business and user details;

— note the username you chose and click ‘Save’ when complete;

— you will shortly receive an email with your unique password (please keep this secure);

2) Express an Interest and respond to PIN questionnaire

— login to the portal with the username/password;

– click the ‘PQQs/ITTs Open to All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier);

— browse the PQQs (there may be more than one page) and select ‘pqq_28617’ by clicking on it;

— click the ‘Express Interest’ button at the top of the page;

— this will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only)

— you can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box;

3) Responding to the tender

— click’My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining);

— you can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;

— note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT;

— there may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

Please note: this is purely a market engagement exercise and any subsequent procurement will be advertised separately and all organisations wanting to participate will need to respond to the procurement advertisement as and when published. Please note that this is not A PQQ and does not represent the commencement of the procurement process, we are using this functionality within the Bravo portal to communicate with interested parties as part of the market engagement exercise.


VI.4)Procedures for review

VI.4.1)Review body

Official name: University Hospitals Birmingham NHS Foundation Trust
Postal address: Mindelsohn Way
Town: Birmingham
Postal code: B15 2WB
Country: United Kingdom

VI.5)Date of dispatch of this notice: