Bags for Royal Mail

Bags for Royal Mail

Provision of mail conveyance products. Walking Delivery Mail Pouches and accessories.UK-Chesterfield: clothing, footwear, luggage articles and accessories

2012/S 117-194184

Contract notice – utilities

Supplies

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Royal Mail Group Limited
Royal Mail Group Procurement, BG24, Rowland Hill House, Boythorpe Road,
Contact point(s): Clare Babe – Procurement Manager, Clothing
For the attention of: Clare Babe
S49 1HQ Chesterfield
UNITED KINGDOM
Telephone: +44 1246547199
E-mail: clare.babe@royalmail.com
Fax: +44 1246546215

Internet address(es):

General address of the contracting entity: http://www.royalmailgroup.com

Address of the buyer profile: http://www.royalmailgroup.com/portal/rmg/jump1?catId=23200531&mediaId=23300561

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Postal services
I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:

Provision of mail conveyance products.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Central warehousing facility in UK.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in months: 60
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT
Range: between 5 000 000,00 and 7 000 000,00 GBP
Frequency and value of the contracts to be awarded: See Annex B.

II.1.5)Short description of the contract or purchase(s):

Contract(s) for various pouches and bags which are used to convey mail between destinations.
II.1.6)Common procurement vocabulary (CPV)

18000000, 18900000, 18930000, 18933100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Precise quantities are unknown. Whilst it is anticipated that expenditure will be in the region of £5m to £7m excl VAT this is approximate only and the values will be to such a level as those considered necessary to provide suitable requirements.
Estimated value excluding VAT
Range: between 5 000 000,00 and 7 000 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable contracts, estimated time-frame for subsequent calls for competition:
in months: 36 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Walking Delivery Mail Pouches and accessories

1)Short description:

The delivery pouches carried and/or attached to the lightweight delivery trolley by postal workers to convey mail on their postal rounds.
2)Common procurement vocabulary (CPV)

18000000, 18900000, 18930000, 18933100

3)Quantity or scope:

Walking Delivery Pouch – annual usage 120 000.
Large Liner bags – annual usage 3 500.
Lightweight refill pouch – annual usage 42 000.
Estimated value excluding VAT
Range: between 4 250 000,00 and 4 500 000,00 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots:

If Royal Mail Group Limited concludes a framework agreement it may do so in relation to Lots 1,2,3 and 4 together or for each Lot separately.
Lot No: 2 Lot title: Mail Meter Pouches

1)Short description:

A selection of pouches to cover various posting functions. Overprinted with logo and various wording to a variety of specifications. Current materials used range from Nylon to PVC.
2)Common procurement vocabulary (CPV)

18000000, 18900000, 18930000, 18933100

3)Quantity or scope:

11 variants of pouch; 3 Nylon and 8 PVC plus locking seals required for some variants of the PVC pouches. Split between materials is; Nylon 153 500 pouches, PVC 106 500 pouches, locking seals (box of 1 000) 4 000 bxs.
Estimated value excluding VAT
Range: between 1 500 000,00 and 1 750 000,00 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots:

If Royal Mail Group Limited concludes a framework agreement it may do so in relation to Lots 1,2,3 and 4 together or for each Lot separately.
Lot No: 3 Lot title: Sequencing bags

1)Short description:

This product has only been trialled so far. It is used to convey sequence sorted mail to Delivery Offices. Approx dimensions are 370mm(L) x 265mm(W) x 175mm(D). Full product specifications will be available at the ITT stage.
2)Common procurement vocabulary (CPV)

18000000, 18900000, 18930000, 18933100

3)Quantity or scope:

Unknown quantity at present.
Estimated value excluding VAT
Range: between 100 000,00 and 250 000,00 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots:

If Royal Mail Group Limited concludes a framework agreement it may do so in relation to Lots 1,2,3 and 4 together or for each Lot separately.
Lot No: 4 Lot title: Segregation bag

1)Short description:

A product used to convey mail from business customers via vehicles to Mail Centres. Approx dimensions are: 440mm(L) X 265mm(W) X 175mm(D) with 3 internal moveable partitions. Full product specification will be avialable at the ITT stage.
2)Common procurement vocabulary (CPV)

18000000, 18900000, 18930000, 18933100

3)Quantity or scope:

Unknown at present.
Estimated value excluding VAT
Range: between 250 000,00 and 500 000,00 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots:

If Royal Mail Group Limited concludes a framework agreement it may do so in relation to Lots 1,2,3 and 4 together or for each Lot separately.
Lot No: 5 Lot title: Fully Managed Service

1)Short description:

Management of supply of products described in Lots 1 through 4. This would include sourcing, manufacture, warehousing, order fulfillment and distribution to end user.
2)Common procurement vocabulary (CPV)

18000000, 18900000, 18930000, 18933100

3)Quantity or scope:

As given in each Lot description.
Estimated value excluding VAT
Range: between 5 000 000,00 and 7 000 000,00 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 60 (from the award of the contract)
5)Additional information about lots:

If Royal Mail Group Limited concludes a framework agreement it may do so in relation to Lots 1,2,3 and 4 together or for each Lot separately.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company or other guarantees may be required in certain circumstances. See contract documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Requests to participate will be accepted from groupings of economic operators (consortia). In the event of a successful consortium bid, the Contracting Authority reserves the right to require groupings of entities to take a particular legal form and/or require that a single consortium member takes primary liability or that each member undertakes joint and several liability irrespective of the legal form adopted. Where a subsidiary company is used, the ultimate parent company may be required to provide a guarantee in respect of the performance of the contract by the subsidiary before acceptance.
III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre-qualification questionnaire (PQQ). This is available fromthe buyer profile address in I.1 above and must be returned by 15:00 GMT 19.7.2012.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: See PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: An electronic auction (e-auction) may be used to award all or part of the requirements. The use of e-auctions may also be an option as part of any mini competition process.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:

C-FBMC 2012
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

18.7.2012 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

Expression of Interest (EOI) & Pre Qualification Questionaire (PQQ).
Please read ALL of the following information carefully.
1. Expression of Interest:- please ensure that you submit an expression of interest promptly so that your details can be populated in the Royal Mail Group Electronic Sourcing system (E-Sourcing). This is a necessary first step in order for you to be able to respond to the PQQ.
2. To formally submit an EOI you must firstly download the Applicant Details Spreadsheet (Excel file) located on the Royal Mail Group Website at:
http://www.royalmailgroup.com/our-suppliers/contract-opportunities

3. The Applicant Details Spreadsheet should be completed with the details of your organisation. The spreadsheet format should not be amended in any way. Mandatory information required to be added to the spreadsheet is: Organisation name; Contact Telephone Number for your organisation; First name of the person who will complete the PQQ; Surname of the person who will complete the PQQ; Contact number for the person who will complete the PQQ; Email address of the person who will be completing the PQQ. Please also complete as much of the non-mandatory information as possible.
3. Following completion of your Applicant Details Spreadsheet, please email the spreadsheet to Clare Babe, clare.babe@royalmail.com. Please confirm, if required, which Lots(s) you are interested in bidding for.

4. You will then be sent information on how to access the PQQ. The PQQ will be managed using the RMG Electronic Sourcing System (Esourcing).
5. The Pre Qualification Questionaire is accessed via Esourcing. You will need to receive 2 emails in order to participate). Once you have submitted your completed Applicant Details Spreadsheet) you will be provided with your first email (within 48 hours Monday – Friday) which is a log-on to Esourcing, these log-on details shall arrive via RMG@frictionless.com and headed Royal Mail Group RFX. (please do not email this site unless instructed to do so). On receipt of your log-on information you will then be sent a second email (within 24 hours Monday to Friday)from RMG@frictionless.com or RMG, Inviting you to Participate in the PQQ [Name of the PQQ event]. It is at this point that you will be able to fully access the PQQ and start to complete it.

6. The PQQ will close as noted in IV.3.4.
Please note: Your log-on will not be activated until you are formally invited to participate, so please do not try to log-on before you are invited to do so, since your access will be denied.
7. RMG may require suppliers to supplement or clarify the information submitted in the PQQ and may also undertake its own audit of the supplier to verify the information provided.
8. Tenders and all supporting documentation for the contract must be priced in sterling (unless otherwise specified in the contract documents) and written in English.
9. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts.
10. Royal Mail Group is not liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. Royal Mail Group reserves the right to terminate the procurement process (or part of it), to change the basis of and the procedures for the procurement process at any time, or to procure the contract by alternative means if it appears that the contract can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted.
All communications must be made through Clare Babe via e-mail at clare.babe@royalmail.com.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

see VI.4.2 below

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Any appeal under this procurement should be addressed to the contact at I.1 above.
VI.4.3)Service from which information about the lodging of appeals may be obtained

see VI4.2 above

VI.5)Date of dispatch of this notice:18.6.2012