Bailiff Service Wolverhampton

Bailiff Service Wolverhampton

Wolverhampton City Council. UK-Wolverhampton: bailiff services

2012/S 56-091692

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wolverhampton City Council
Civic Centre, St. Peter’s Square
WV1 1RL Wolverhampton

Internet address(es):

General address of the contracting authority:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Sandwell Metropolitan Borough Council
PO Box 2374, Oldbury
B69 3DE Sandwell

South Staffordshire Council
Council Offices, Wolverhampton Road, Codsall
WV8 1PX South Staffordshire

Dudley Metropolitan Borough Council
Council House, Priory Road
DY1 1HF Dudley

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Bailiff Services for the Collection of Council Tax and Non Domestic Rates.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Wolverhampton, Dudley, Sandwell, South Staffordshire.

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Council requires a certificated debt recovery company (Enforcement Agent) to undertake the collection of Council Tax and Non Domestic Rates. The company selected must have the proven capacity and demonstrate that they have similar experience with other Metropolitan or large Unitary Councils.
The Council expects the selected company to be aware at all times that it is acting as its agent and to not bring the Council into disrepute at any time. The selected company should work within the relevant statute and guidelines that govern the recovery of Council Tax and National Non Domestic Rates (NNDR).
The above is intended only as a preliminary background explanation of the service the Council is seeking to tender and as such does not purport to be inclusive of all the Council’s requirements or any Contractor’s obligations under the Contract to be awarded. Full Contract Documents will be provided to short-listed applicants in the Invitation to Tender. The issue of the Pre Qualification Questionnaire does not commit the Council in any way to award any contract to an applicant.
The Council is proposing to appoint a Primary Provider. However each participating authority will reserve the right to use alternative secondary providers at their discretion.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Across all Authorities the total number of liabillity order referrals have been as follows:
— 2009/10 – Council Tax 22,707 and NNDR 2918,
— 2010/11 – Council Tax 18,041 and NNDR 5414,
— 2011/12 to 1/3/12 – Council Tax 17,580 and NNDR 2309.
These are guidance figures only and should not be taken as any guarantee of future work. Further details in PQQ.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As advised in the PQQ.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As advised in the PQQ.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Main contractor and sub contractor.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As advised in the PQQ.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As advised in the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As advised in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: As advised in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

16.4.2012 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Council reserves the right to cancel the procurement and not to proceed with the contract. The Council also reserves the right not to award a contract or to award a contract for parts or part of the services only. The Council will not, under any circumstances, reimburse any expense incurred by bidders in preparing their Tender submission. This is a voluntary contract notice for a Part B contract.
All communication is to be directed through the Black Country tendering portal:

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

See VI.4.2

Body responsible for mediation procedures

See VI.4.2

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council has voluntarily decided to incorporate a standstill period at the point when information on the proposed award of the contract is communicated to tenderers. The standstill period, which will be for a minimum of ten calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Aggrieved parties who have been harmed or are at risk of harm by any breach of the Council’s obligations may take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:16.3.2012