Bailiff Services Framework West Midlands

Bailiff Services Framework West Midlands

Framework is for the provision of bailiff / debt recovery services, available to district / borough councils inside Staffordshire (East Staffordshire Borough Council, Stafford Borough Council, Cannock Chase District Council, Newcastle-under-Lyme Borough Council, Tamworth Borough Council, Lichfield District Council, South Staffordshire District Council, Staffordshire Moorlands District Council).

UK-Burton upon Trent: bailiff services

2012/S 20-032554

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

East Staffordshire Borough Council
The Maltsters, Wetmore Road
Contact point(s): procurement@eaststaffsbc.gov.uk
For the attention of: James Abbott
DE14 1LS Burton upon Trent
UNITED KINGDOM
Telephone: +44 1283508000
E-mail: procurement@eaststaffsbc.gov.uk

Internet address(es):

General address of the contracting authority: www.eaststaffsbc.gov.uk

Address of the buyer profile: http://eaststaffbc.g2b.info/cgi-gen/profile.pl?action=view_profile&oid=5316#6

Electronic access to information: www.delta-esourcing.com

Electronic submission of tenders and requests to participate: www.delta-esourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Stafford Borough Council
Civic Centre, Riverside
ST16 3AQ Stafford
UNITED KINGDOM

Cannock Chase District Council
PO Box 28, Beecroft Road
WS11 1BG Cannock
UNITED KINGDOM

Newcastle Borough Council
Civic Offices, Merrial Street
ST5 2AG Newcastle-under-Lyme
UNITED KINGDOM

Tamworth Borough Council
Marmion House, Lichfield Street
B79 7BZ Tamworth
UNITED KINGDOM

Lichfield District Council
District Council House, Frog Lane
WS13 6YY Lichfield
UNITED KINGDOM

South Staffordshire District Council
Council Offices, Wolverhampton Road
WV8 1PX Codsall
UNITED KINGDOM

Staffordshire Moorlands District Council
Moorlands House, Stockwell Street
ST13 6HQ Leek
UNITED KINGDOM

East Staffordshire Borough Council
The Maltsters, Wetmore Road
DE14 1LS Burton upon Trent
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Bailiff services framework 2012.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UKG2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 150 000 and 1 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

Bailiff services. Framework is for the provision of bailiff / debt recovery services, available to district / borough councils inside Staffordshire (East Staffordshire Borough Council, Stafford Borough Council, Cannock Chase District Council, Newcastle-under-Lyme Borough Council, Tamworth Borough Council, Lichfield District Council, South Staffordshire District Council, Staffordshire Moorlands District Council). 5 of these 8 councils have initially expressed an interest in using this framework. A guide to potential volumes is included as part of the tender documentation. Contract is for an initial 2 years, with an option for a 2 year extension.
Examples of the scope of services required under this contract include the below.
Upon instruction by the member authority, the recovery of:
Council tax.
Business rates.
Benefit overpayments.
Commercial rent.
Other sundry debt.
Recycled referrals.
The methodology employed in the recovery of debt will include:
Tracing services.
Liability order letter issue.
Bailiff warning letters issue.
Attachment of earnings.
Warrant execution.
II.1.6)Common procurement vocabulary (CPV)

75242110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company guarantee may be required, if applicable.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A consortium which is awarded a contract must form a legal entity before entering into the contract or that each member is jointly and severally liable.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) A list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) A list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) An indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) Where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) For public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) With regard to the products to be supplied:
(i) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests;
(ii) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

2012-01 BSF
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

8.3.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 8.3.2012 – 12:00
Place:

East Staffordshire Borough Council premises.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: January 2016.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
The information and documents for this contract will be accessible at the following web site www.delta-esourcing.com. To be able to access these documents you will need to register your company details and enter the following Access Code B5697CK56K. You will then be issued with a Username and Password.

If you have already registered with Delta previously, please login and click on ‘Response Manager’, entering the Access Code above. This will allow you to collect the relevant documentation.
If you have registered and have forgotten your Username and Password, please click on the forgotten password link on the Delta-esourcing homepage.
Please keep this Username and Password secure, and do not pass it to any third parties.
You must log into Delta and then click on ‘Response Manager’, if you have added the Access Code to your registration you will automatically be able view the relevant contract opportunity and the available documents. Please check that you are able to access these online documents. If you are experiencing problems please contact the Delta helpdesk via email: helpdesk@delta-esourcing.com or call +44 845 270 7050 for further assistance.

Completed Tenders should also be returned via the Delta e-sourcing tool. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time. GO Reference: GO-2012126-PRO-3677695.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

East Staffordshire Borough Council
The Maltsters, Wetmore Road
DE14 1LS Burton upon Trent
UNITED KINGDOM
E-mail: procurement@eaststaffsbc.gov.uk
Telephone: +44 1283508000
Internet address: www.eaststaffsbc.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

East Staffordshire Borough Council
The Maltsters, Wetmore Road
DE14 1LS Burton upon Trent
UNITED KINGDOM
E-mail: procurement@eaststaffsbc.gov.uk
Telephone: +44 1283508000
Internet address: www.eaststaffsbc.gov.uk

VI.5)Date of dispatch of this notice:26.1.2012