Bailiff Services Harrow

Bailiff Services Harrow

Estimated value excluding VAT: 7 500 000 GBP. UK-Harrow: bailiff services

2012/S 56-091728

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Harrow
Civic Centre, Station Road
For the attention of: Adeel Rajput
HA1 2XF Harrow
Telephone: +44 2084168686

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Bailiff services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: London Horough of Harrow.
NUTS code UKI23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 5
Justification for a framework agreement, the duration of which exceeds four years: Contract will be for a period of 3 years, with an option to extend for a period of a further 2 years.
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 7 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

We are inviting applications from certificated and experienced bailiff companies to provide full corporate Bailiff service in respect of Council tax and business rates, unpaid penalty charges, commercial rents, overpaid housing benefit and miscellaneous sundry debt recovery.
We intend to appoint 2 companies to carry out the full range of duties associated with collection of each of the above and would expect any applicant to have experience in all areas.
This is a voluntary contract notice.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Council’s aim is to maximise and front end income, reduce the costs of collection, and retain provision of a quality service.
In accordance with the Local Government Finance Acts 1998 and 1992 (as amended) and accompanying Regulations, the Council will be responsible for obtaining liability orders for unpaid Council tax and business rates. Some of these orders will subsequently be passed to the contractor who will then arrange for their execution.
Likewise, the Council will obtain warrants under the Road Traffic Act 1991 (RTA) and Traffic Management Act 2004 (TMA) and pass these to the contractor for execution.
Cases will also be passed to the contractor for either distrain or collection where monies are owed to the Council for commercial rent arrears or for unpaid miscellaneous debts.
This contract will be subject to a service charge for the transfer of PCN warrant data to the Contractor in relation to Council tax & business rates, subject to negotiation on the fees and charges collected on behalf of the local authority that the Contractor can retain. The level of fee share payable to the local authority will be negotiated prior to the award of the contract.
Estimated value excluding VAT: 7 500 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Council may require a parent company guarantee and/or a performance bond.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in contract document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under this contract the contractor and its supply chain will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment, training and supply chain initiatives, and sustainable working. Accordingly the contract performance conditions may relate in particular to social and/or environmental considerations.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers instructions how to express interest in this tender:
1. Register your company on the eSourcing portal (this is only required once):
— Browse to the eSourcing Portal: and click the link to register,

— Accept the terms and conditions and click “Continue”,
— Enter your correct business and user details,
— Note the username you chose and click “Save” when complete,
— You will shortly receive an e-mail with your unique password (please keep this secure).
2. Express an interest in the tender:
— Login to the portal with the username/password,
— Click the “PQQs / ITTs Open To All Suppliers” link. (These are pre-qualification questionnaires or invitations to tender open to any registered supplier),
— Click on the relevant PQQ/ ITT to access the content,
— Click the “Express Interest” button at the top of the page,
— This will move the PQQ /ITT into your “My PQQs/ My ITTs” page. (This is a secure area reserved for your projects only),
— You can now access any attachments by clicking “Buyer Attachments” in the “PQQ/ ITT Details” box.
3. Responding to the tender:
— Click “My Response” under “PQQ/ ITT Details”, you can choose to “Create Response” or to “Decline to Respond” (please give a reason if declining),
— You can now use the “Messages” function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available). You must then submit your reply using the “Submit Response” button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with article 47 of directive 2004/18/EC and regulation 24 of the Public Contracts Regulations and as set out in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required: As set out in PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48 to 50 of directive 2004/18/EC and regulation 25 of the Public Contracts Regulations and as set out in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
As set out in PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2: and maximum number 8
Objective criteria for choosing the limited number of candidates: The contracting authority envisage selecting to invite to tender the highest eight (8) scoring suppliers or suppliers achieving the minimum threshold score following evaluation of the PQQ responses in accordance with Part 4 of the Public Contracts Regulations 2006.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 15.4.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

16.4.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of economic operators will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
The contracting authority reserves the right, which will be expressly included in the contract documents, to remove or include temporarily or permanently part or all of the contract works from or in the different Lots depending on the performance of the successful economic operators and the reasonable operational requirements of the contracting authority from time to time.
This Contract Notice and procurement relates to and is part of a wider procurement by the contracting authority. The related Contract Notices will also be published on or around the date of this Notice. The contracting authority can provide the details of these related Contract Notices on request.
The Contracting Authority intends to use an eTendering system in this procurement exercise.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: