Bailiff Services Tender

Bailiff Services Tender

Contract for the provision of Parking and other Debt Management Services.

UK-London: bailiff services

2012/S 112-185958

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

City of Westminster
14th Floor, 64 Victoria Street
Contact point(s): Samantha Woolvett
SW1E 6QP London

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Contract for the provision of Parking and other Debt Management Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
NUTS code UKI11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Bailiff services. A Debt Management Service for Parking related debt that includes a process for pre Traffic Enforcement Centre (TEC) registration debt collection and post warrant collection by certificated bailiffs. The Service will be supported by pre and post warrant tracing processes. Additionally, the contracting authority may require the contractor to recover other sundry debt (for example in relation to commercial waste, building control surveyors’ inspection fees and premises licensing) up to the point at which it becomes necessary to refer the debt to litigation.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 600 000 and 1 400 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contract period is initially for 2 years and the contracting authority will have the option at its absolute discretion to extend the contract period by any number of periods up to an aggregate of 24 months.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.3.2013. Completion 28.2.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A parent company guarantee may be required if the contractor is part of a group.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment shall be made in accordance with the payment provisions in the contract documents which shall be included with the Invitation to Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Members of any consortium shall be jointly and severally liable. Legal bodies shall be companies or partnerships.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The conditions of contract with which the successful contractor will be required to comply will be set out in the tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the pre-qualification questionnaire (‘PQQ’). Economic operators can formally express interest and lodge a request to be selected by completing and returning a PQQ within the timescales set out in IV.3.3. A PQQ is available free of charge from the email address in I.1.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the PQQ (see III.2.1).
Minimum level(s) of standards possibly required: As set out in the PQQ (see III.2.1).
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the PQQ (see III.2.1).
Minimum level(s) of standards possibly required:
As set out in the PQQ (see III.2.1).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: As set out in the PQQ (see III.2.1).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.7.2012 – 17:00
IV.3.4)Time limit for receipt of tenders or requests to participate

19.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

It is anticipated that the Invitation to Tender will be dispatched during September 2012. The contract will commence on or around 1.3.2013. The estimated value of the contract of 600 000 GBP – 1 400 000 GBP is for the total possible contract period of four years.
The services are in fact Part B services and as such the contracting authority need not advertise pursuant to the Regulations in this matter. However the contract is to be awarded adopting the spirit of the Public Procurement regime. This notice is issued so as to increase competition and so that the procurement process is conducted in an open and fair manner. The submission of the notice is not an indication that the contracting authority considers the services to be Part A services and accordingly the contracting authority shall not necessarily be restricted to the Regulations exclusive to Part A services. GO Reference: GO-2012612-PRO-3989336.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Court
WC2A 2LL London

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32 (Information about contract award prodecures and the application of the standstill period prior to contract award) and Regulation 47 (Enforcement Obligations) of the Public Contracts Regulations 2006 as amended by The Public Contracts (Amendment) Regulations 2009.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:12.6.2012