Ballast Water Sampling Tender

Ballast Water Sampling Tender

Ballast water sampling for a 3-year period with the option to extend for a further 2 x 12 months.

United Kingdom-Kirkwall: Services related to water pollution

2019/S 229-562316

Contract notice

Services

Legal Basis:

Directive 2014/24/EUOrkney Islands Council

Section I: Contracting authority

I.1)Name and addresses

Official name: Orkney Islands Council
Postal address: Council Offices, School Place
Town: Kirkwall
NUTS code: UKM65
Postal code: KW15 1NY
Country: United Kingdom
E-mail: bruce.pinkerton@orkney.gov.uk
Telephone: +44 1856873535
Fax: +44 1856876158
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Ballast Water Sampling

Reference number: OIC/PROC/1023

II.1.2)Main CPV code

90733000

II.1.3)Type of contract

Services

II.1.4)Short description:

The authority has a requirement for a suitably qualified and experienced contractor for the provision of ballast water sampling for a 3-year period with the option to extend for a further 2 x 12 months.

II.1.5)Estimated total value

Value excluding VAT: 180 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

90700000
90720000
90714500
72314000

II.2.3)Place of performance

NUTS code: UKM65
Main site or place of performance:

Scapa Flow.

II.2.4)Description of the procurement:

The authority has a requirement for a suitably qualified and experienced contractor for the provision of ballast water sampling for a 3-year period with the option to extend for a further 2 x 12 months, subject to the satisfaction of performance by the authority. The contract will commence on the 1.4.2020.

All sampling must be performed in accordance with the requirements of current legislation, IMO Ballast Water Management Convention Annex 3, Resolution MEPC.173 (53) Guidelines for ballast water sampling (G2), which is included within the appendix section of the invitation to tender documentation.

It should be noted that due to the variable movement of shipping, short notice (minimum of 24 hours) maybe given for a ballast water sampling event to take place. Sampling team will be required to be available 365/24/7. Prospective tenderer’s need to take note that transport for members of a sampling team to Orkney is limited and can be disrupted by weather, at short notice.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Project understanding and requirements / Weighting: 20
Quality criterion – Name: Project methodology and specific expertise / Weighting: 50
Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 180 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2020
End: 31/03/2023
This contract is subject to renewal: yes
Description of renewals:

There are 2 x 12 month extensions, at the sole discretion of the authority and subject to satisfactory performance of the services.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The relevant selection criteria will be included in the ESPD Scotland module.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

The relevant selection criteria will be included in the ESPD Scotland module.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

The relevant selection criteria will be included in the ESPD Scotland module.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 09/01/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 09/01/2020
Local time: 12:00
Place:

Council Offices, School Place, Kirkwall.

Information about authorised persons and opening procedure:

One elected member, and 2 officers with delegated authority.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Subject to the award of extensions, the new contract will be put to tender approximately 6 months prior to the expiry of the contract.

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a contract. the expenditure, work or effort undertaken by bidders prior to the award of any contract is accordingly a matter solely for the commercial judgement of bidders.

Late tenders will not be considered by the Council and all questions are to be submitted via the questions and answers section of this contract advertisement on PCS.

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session.

Tenderers should complete the ESPD (Scotland) contained within the ESPD Module attached to this notice.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=605649

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:605649)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=605649

VI.4)Procedures for review

VI.4.1)Review body

Official name: Orkney Islands Council
Postal address: Council Offices, School Place
Town: Kirkwall
Postal code: KW15 1NY
Country: United Kingdom
Telephone: +44 1856873535
Fax: +44 1856876158Internet address: http://www.orkney.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

26/11/2019