Banbury Town Council General Grounds Maintenance Contract

Banbury Town Council General Grounds Maintenance Contract

Banbury Town Council is seeking expressions of interest from contractors for its general grounds maintenance contract due to start on the 1 April 2020.

United Kingdom-Banbury: Planting and maintenance services of green areas

2019/S 168-410020

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Banbury Town Council
Banbury Town Council, Town Hall, Bridge Street
OX16 5QB
United Kingdom
Contact person: Mike P Hall
Telephone: +44 295250340
NUTS code: UKJ14
Internet address(es):Main address:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: Parish Council

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


General Grounds Maintenance Contract

Reference number: GGMC29082019

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Banbury Town Council is seeking expressions of interest from contractors for its general grounds maintenance contract due to start on the 1.4.2020. The closing date for these to be received by the Town Council is the 27.9.2019.

This is 1 of 2 grounds maintenance contracts that will be tendered in October 2019 through a competitive procedure with negotiation. The evidence provided by prospective contractors through this expressions of interest notice will be assessed, with a shortlist drawn up of potentially 3-5 contractors who will be invited to tender for the work.

This general grounds maintenance contract will include tasks such as the maintenance of grass areas, shrub beds, mixed borders, hedges, play areas, hard surfaces (including street weed spraying), seasonal bedding and some drainage features.

II.1.5)Estimated total value

Value excluding VAT: 700 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKJ14

II.2.4)Description of the procurement:

The expressions of interest must be sent back with any evidence or corroborating material to the address shown in the contract questionnaire, which is to sent to Mark Recchia MA FICS FSLCC, Town Clerk, Banbury Town Council, Bridge Street, Banbury OX16 5QB no later than noon on the 27.9.2019.

If you wish to submit an expression of interest please send your hard copy documentation in an envelope clearly marked with expression of interest — grounds contract.

Prospective contractors who wish to submit an expression of interest for this contract may also be interested in the second contract that will include sports ground maintenance. These are 2 standalone contracts that the Town Council is advertising but contractors may wish to bid for either 1 or both.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 700 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2020
End: 31/03/2025
This contract is subject to renewal: yes
Description of renewals:

There is the possibility of extending the contract for up to a further 5 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

As stated in the contract documentation.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/09/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 29/11/2019
Local time: 12:00

Banbury Town Council, Town Hall, Bridge Street Banbury OX16 5QB.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: