Banking and Merchant Card Services Tender

Banking and Merchant Card Services Tender

The Council are seeking to appoint a single service provider for the Provision of Banking Services and Merchant Card Services.

United Kingdom-Hengoed: Banking and investment services

2014/S 177-313024

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Contact point(s): Procurement Services
For the attention of: Helen Sellwood
CF82 7PG Hengoed
UNITED KINGDOM
Telephone: +44 1443863161
E-mail: sellwhl@caerphilly.gov.uk
Fax: +44 1443863167

Internet address(es):

General address of the contracting authority: www.caerphilly.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0272

Electronic access to information: https://www.proactisplaza.com/supplierportal

Electronic submission of tenders and requests to participate: https://www.proactisplaza.com/supplierportal

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Banking and Merchant Card Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
Main site or location of works, place of delivery or of performance: Within the boundaries of Caerphilly County Borough.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Council are seeking to appoint a single service provider for the Provision of Banking Services and Merchant Card Services.

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site athttp://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=14868

II.1.6)Common procurement vocabulary (CPV)

661000006612000066110000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Council published a contract notice for the provision for Banking and Merchant Card Services utilising the Open Procedure. Unfortunately the Council were unable to conclude that procurement procedure and is therefore re publishing this opportunity utilising the Negotiated Procedure with a Call for Competition.
The Council is seeking to appoint a Bank provider for its Corporate Banking Services to include transactional banking and merchant card services. The Council is seeking to award a single contract covering the full range of services as clearly detailed within the ITT. For the avoidance of doubt the Council will not be negotiating on the services required under the contract as clearly detailed within the ITT under the negotiated procedure.
The contract is for a period of three years, with the option to extend for up to a further period of 2 years extended on an annual basis. The process will be a three stage Negotiated Procedure with a call for competition consisting of selection, evaluation and preferred bidder stage.
Stage 1 — Selection stage
This will consist of Pass/Fail questions. Providers will need to pass all questions to proceed to the award stage, Stage 2. Providers shall note that if they fail any of the Pass/Fail criteria with in the selection stage their bids will be excluded from any further part in the process.
Financial Rating
The minimum requirement acceptable to the Council during the tender process and throughout the term of the contract shall be the investment grade rating of (short-term/ Long-term) F2/BBB Fitch or equivalent.
The Council shall undertake periodic reviews of the successful providers rating during the term of the contract. If the successful provider falls below the F2/BBB (Fitch or equivalent) during the term of the contract, or during the contract award stage, the Council shall terminate the contract.
Stage 2 — Evaluation stage
The award methodology will be based upon the Most Economical Advantageous Tender submission received utilising a criteria of Cost and Quality with the following % attributed to each area:
Cost 60 % weighting
Quality 40 % Weighting, to include specification response, presentation and interview.
The evaluation stage will consist of scored questions. Full details of the evaluation process are available within the ITT.
Stage 3 — Preferred Bidder Stage (Negotiation Stage)
At this stage all relevant terms and conditions will be negotiated between the preferred bidder and the Council. For the avoidance of doubt in the event that there are elements of any terms and conditions that cannot be agreed by both parties, then the Council shall proceed to the second provider and so forth.

Service providers interested in participating in this procurement process must express an interest by sending an e-mail to Helen Sellwood (Principal Procurement Officer), e-mail address — sellwhl@caerphilly.gov.uk no later than 12:00 hours on Friday 26.9.2014.

Please be aware any expressions of interest received after this time and date shall not be invited to participate within this procurement process.
The procurement will be conducted via the Council’s e-tender system Proactis Plaza and all documentation will be available to those Service providers that expressed an interest as set out above from Monday 29.9.2014.
The closing time and date for receipt of tender submissions is 12:00 hours on Friday 17.10.2014. Please note no submissions can be received or accepted after the stated deadline.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Accelerated negotiated
The Council published a contract notice for the provision for Banking and Merchant Card Services utilising the Open Procedure. Unfortunately the Council were unable to conclude that procurement procedure and is therefore re publishing this opportunity utilising the Negotiated Procedure with a Call for Competition. The Council needs to conclude an urgent process to ensure a contract can be let in accordance with EU Procurement Legislation.

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 3

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Cost. Weighting 60

2. Quality. Weighting 40

 

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CCBC/PS1295/14/HS

IV.3.2)Previous publication(s) concerning the same contract

Other previous publications

Notice number in the OJEU: 2014/S 139-249696 of 18.7.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

26.9.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

29.9.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Additional Information
The procurement will be conducted via the Council’s e-tender system Proactis Plaza and all documentation will be available to those Service providers that expressed an interest as set out above from Monday 29.9.2014.
E-Tender System Proactis Plaza
Service providers, who have expressed an interest to tender and have not previously registered their company profile on the E-Tender System Proactis Plaza, must complete prior to the date for issue of tender documents, following point 1 to 10 as detailed below.
On Monday 29.9.2014, an email shall be issued through Proactis plaza to providers who expressed an interest to inform that the tender is live. To access the tender documents, providers need to follow the process from point 11 below.

1. Log in to the Proactis Plaza E-Sourcing Portal at https://www.proactisplaza.com

2. Click the ‘Register Now’ button at the bottom of the window
3. Enter your correct Organisation Name, Details and Primary Contact Details. The system will auto generate the Organisation ID and User Name for you.
4. Please make a note of the Organisation ID and User Name, then click ‘Register’.
5. You will then receive an email from the system asking you to ‘Click here to activate your account’. This takes you to Enter Organisation Details.
6. Please enter the information requested, click ‘Next’ and follow the instructions ensuring that you enter all applicable details.
7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice.
8. Accept the Terms and Conditions and then click ‘Next’. This takes you in to the Welcome window.
9. In the ‘Welcome’ window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.
10. Now click ‘Done’ and you will enter the Supplier Home page.
11. From the Home Page, go to the ‘Opportunities’ area; Click the ‘Requests from Buyers’ option on the left hand side of the screen.
12. Click the Project that relates to this notice; this will take you into the Tender Request.
13. Note the closing date for completion of the relevant project. Please review the ‘Items’ tab and the Documents tab as there will be information relating to the project held here.
14. You can now either ‘Create a Response’ to, or ‘Decline’ this opportunity.
A supplier guide is available via the portal detailing how to use the Proactis Plaza system.
All queries are to be made via the messaging system on the Proactis portal.
If you require assistance contact

Natasha Ford +44 1443 863075 — fordn@caerphilly.gov.uk

Danielle Parker +44 1443863275 — parked1@caerphilly.gov.uk

The closing time and date for receipt of tender submissions is 12:00 hours on Friday 17.10.2014. Please note no submissions can be received or accepted after the stated deadline.
Community Benefits for this arrangement are a non-scored, non-core requirement and must be delivered in a cost neutral way. Therefore the Council does not anticipate incurring any additional cost as a result of Suppliers delivering any Community Benefits. If Suppliers do consider there to be any additional costs to delivering Community Benefits they must provide full details as part of their method statement response for the Council to consider.
(WA Ref:14868)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

11.9.2014