Banking Services for Colchester Borough Council

Banking Services for Colchester Borough Council

Colchester Borough Council is tendering for the provision of Banking Services. The proposed contract is to commence on 1.4.2014 and run for a period of 5 years.

United Kingdom-Colchester: Banking services

2013/S 170-294908

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Colchester Borough Council
Rowan House, 33 Sheepen Road
CO3 3WG Colchester
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: www.colchester.gov.uk

Further information can be obtained from: The Essex Procurement Hub
Braintree District Council, Causeway House
For the attention of: Matt Howe
CM7 9HB Braintree
UNITED KINGDOM
E-mail: matthew.howe@braintree.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Essex Procurement Hub
Braintree District Council, Causeway House
For the attention of: Matt Howe
CM7 9HB Braintree
UNITED KINGDOM
E-mail: matthew.howe@braintree.gov.uk

Tenders or requests to participate must be sent to: The Essex Procurement Hub
Braintree District Council, Causeway House
For the attention of: Matt Howe
CM7 9HB Braintree
UNITED KINGDOM
E-mail: matthew.howe@braintree.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Banking Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
NUTS code UKH3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Banking services. Financial transaction processing and clearing-house services. Colchester Borough Council is tendering for the provision of Banking Services. The proposed contract is to commence on 1.4.2014 and run for a period of 5 years. The Council will require the option to extend the contract for a further 2 years. The service required includes the maintenance of bank accounts, cash and cheque handling, cheque encashment facilities, BACS transaction processing and other money transmission services associated with local authority banking arrangements. The Council will also require an internet banking service for balance/transaction reporting and payment initiation.
II.1.6)Common procurement vocabulary (CPV)

66110000, 66172000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The service required includes the maintenance of bank accounts, cash and cheque handling, cheque encashment facilities, BACS transaction processing and other money transmission services associated with local authority banking arrangements. The Council will also require an internet banking service for balance/transaction reporting and payment initiation. In addition Bulk Cash Handling will also be required from 1st April 2015, at the expiry of the current Bulk Cash Handling Banking tender.
Estimated value excluding VAT: 245 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company guarantees, bonds and/ or collateral warranties from the principal as well as sub-contractors may be required. The Council’s requirements will be identified in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment by the contracting entity will be pounds sterling and will normally be required to be made by means of electronic funds transfer. Full details will be contained in the tender documents. Payment will be made on delivery of the service(s) and at the end of each contract month or quarter in arrears.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting entity’s specific requirements are to be determined but it does require that any contract(s) awarded be entered into by a single legal entity on the part of the successful candidate(s). Any legal entity which has a group of entities will be required to provide an undertaking to be jointly and severally responsible for the due performance of the concession agreement.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Tenderers must be authorised to act as a bank in the UK. The Council may seek documentary evidence of appropriate FCA (or equivalent) registration during the selection /evaluation process.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Tenderers must meet the criteria for inclusion on the Council’s counterparty list for investments. The current minimum requirements are as follows:
Fitch (or equivalent);
Short Term Rating F1;
Long Term Rating A;
Viability Rating C;
Support Rating 2.
The Council reserves the right to terminate the contract should the successful tenderer be removed from the Council’s counterparty list for investments during the contract period.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Tenderers must provide full banking services (i.e. similar to the services being sought by the Council) to at least 5 other local authorities.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CUS-DG-0003
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

15.10.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 15.10.2013 – 14:00
Place:

Colchester Borough Council, Rowan House, Colchester, CO3 3WG.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

To obtain the Tender Documents, suppliers must log in, go to your Response Manager and add the following Access Code:QN3768N83T. Please ensure you follow any instruction provided to you here. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially as you will need to upload documents. In addition to submitting the electronic copy a hard copy of your Tender must be sent to the address detailed in the Document. The closing date for submitting both the electronic and hard copies of your response is 12:00 (noon) on 15.10.2013. If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call +44 8452707050 or email helpdesk@delta-esourcing.com. For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders.

To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=70753359

GO Reference: GO-2013830-PRO-5079873

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This Authority will incorporate a minimum 10 Calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI2006 No 5) (As amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales & Northern Ireland). Any such action must be brought promptly (generally within 3 months).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:30.8.2013