Banking Services Tender

Banking Services Tender

Provision of banking services and merchant acquiring services to Cheshire East Borough Council.UK-Sandbach: Credit cards

2013/S 096-164066

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cheshire East Borough Council
Procurement, Westfields, Middlewich Road
For the attention of: Mrs Louise Fenn
CW11 1HZ Sandbach
UNITED KINGDOM
Telephone: +44 1270686454
E-mail: louise.fenn@cheshireeast.gov.uk

Internet address(es):

General address of the contracting authority: www.cheshireeast.gov.uk

Further information can be obtained from: This is an electronic tender. For all expressions of interest and to obtain documentation and to raise clarifications, organisations must register through the Cheshire East Borough Council’s electronic Contract and Tender Management System at the www.the-chest.org.uk.

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: This is an electronic tender. For all expressions of interest and to obtain documentation and to raise clarifications, organisations must register through the Cheshire East Borough Council’s electronic Contract and Tender Management System at the www.the-chest.org.uk.

Tenders or requests to participate must be sent to: This is an electronic tender. For all expressions of interest and to obtain documentation and to raise clarifications, organisations must register through the Cheshire East Borough Council’s electronic Contract and Tender Management System at the www.the-chest.org.uk.

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of banking services and merchant acquiring services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
Main site or location of works, place of delivery or of performance: Cheshire East region.
NUTS code UKD2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Provision of banking services and merchant acquiring services.
II.1.6)Common procurement vocabulary (CPV)

30161000, 66172000, 66110000, 66100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Cheshire East Borough Council requires a provider of Banking Servies and Merchant Acquiring services. It is the Authority’s intention to award 2 contracts these may or may not be awarded to the same company. The service provider(s) selected by the Council will have the ability to meet the Council’s, and its community’s, financial transaction processing, counter and full e-banking needs.
For further information please refer to tender documents on “the chest “www.the-chest.org.uk.

Estimated value excluding VAT:
Range: between 1 600 000 and 2 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Lot 1: Provision of Banking Services, will be for an initial period of 5 years and 3 months from 1.1.2014. until 31.3.2019., with 2 x 1 year optional extension periods until 31.3.2020. and 31.3.2021. respectively.
Lot 2: Provision of a Merchant Acquiring Services, will be for an initial period of 5 years from 1.4.2014. until 31.3.2019., with 2 x 1 year optional extension periods until 31.3.2020. and 31.3.2021. respectively.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Banking Services

1)Short description

The Council is seeking a provider of general banking services, for aninitial period of 5 years and 3 months, starting 1.1.2014. until 31.3.2019., with 2 x 12 month optional extension periods until 31.3.2020. and 31.3.2021. respectively. Estimated contract value over the full contract term including extensions is GBP 725 000.
2)Common procurement vocabulary (CPV)

30161000, 66172000, 66110000, 66100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Merchant Acquiring Services

1)Short description

Provision of merchant services to allow receipts of debit and credit card income. Initial contract period is 5 years, from 1.4.2014. until 31.3.2019., with 2 x 12 month optional extension periods until 31.3.2020. and 31.3.2021. respectively. Estimated contract value including extensions is GBP 1 050 000.
2)Common procurement vocabulary (CPV)

30161000, 66172000, 66110000, 66100000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As determined in the Invitation to Tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As determined in the Invitation to Tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As determined in the Invitation to Tender documentation. No special legal form is required by the grouping of providers but each provider will be required to become jointly or severally responsible for the contract before acceptance.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The organisation should hold as a minimum the following insurance levelsor be able to provide with their response, a written statement advising that should they be awarded the contractthey will have the required levels of insurance in place for the commencement of the contract.
— Public liability: GBP 5 000 000,
— Employers liability: GBP 10 000 000,
— Professional indemnity: GBP 5 000 000,
— Fidelity guarantee: GBP 5 000 000.
References will also be required as specified in the tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972. and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991. on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met: as stated in the Tender Documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met: as stated in the Tender Documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
A list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator.
Information and formalities necessary for evaluating if requirements are met:
As stated in the Tender Documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Applicants must operate as an authorised UK, bank with direct access to the UK Clearing System, regulated by the Financial Conduct Authority.
Lot 2 – Merchant acquiring services: applicants must be PCIDSS compliant.
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

NWCE-97GLAR
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.6.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

25.6.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

16.5.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 25.6.2013 – 12:00

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

This procurement exercise will be conducted on Cheshire East Borough Council’s electronic Contract and Tender Management System at the www.the-chest.org.uk. Organisations wishing to be considered for these contracts must register their expression of interest and provide additional procurement-specific information (if required) through the Contract and Tender Management System.

It is the organisations responsibility to satisfy themselves that they have provided all of the required information.
If you have any technical problems with The Contract and Management System please contact the helpdesk on:
— email: nwsupport@due-north.com,

— telephone: +44 8452930459.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

Body responsible for mediation procedures

Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers. The award decision notice will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender; and will specify when the standstill period is expected to end or the date before which the contracting authority will not conclude the contract/framework agreement.
If an appeal regarding the award of a contract/framework agreement has not been successfully resolved, the Public Contracts (Amendment) Regulations 2009 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months).
The Court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages. If a framework agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

16.5.2013
Requirement: Banking Services