Bath and North East Somerset Council Energy@Home Advice Service

Bath and North East Somerset Council Energy@Home Advice Service

The B&NES Energy@Home Advice Service will provide energy saving information, guidance and advice for residents and businesses in the Bath and North East Somerset area.

United Kingdom-Bath: Energy-efficiency consultancy services

2014/S 065-111217

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bath and North East Somerset Council
Resources & Support Services, Lewis House, Manvers Street
For the attention of: Ms Marion Britton
BA1 1JG Bath
Telephone: +44 1225477068 / 7530263295

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

B&NES Energy@Home Advice Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: The primary customer of this contract is Bath & North East Somerset Council.
This contract may also be used by any local authority in the South West region of England as listed below:
Borough of Poole Council;
Bournemouth Borough Council;
Bristol City Council;
Cheltenham Borough Council;
Christchurch Borough Council;
Cornwall Council;
Cotswold District Council;
Council of the Isles of Scilly;
Devon County Council;
Dorset County Council;
East Devon District Council;
East Dorset District Council;
Exeter City Council;
Forest of Dean District Council;
Gloucester City Council;
Gloucestershire County Council;
Mendip District Council;
Mid Devon District Council;
North Devon District Council;
North Dorset District Council;
North Somerset Council;
Plymouth City Council;
Purbeck District Council;
Sedgemoor District Council;
Somerset County Council;
South Gloucestershire Council;
South Hams District Council;
South Somerset District Council;
Stroud District Council;
Swindon Borough Council;
Taunton Deane Borough Council;
Teignbridge District Council;
Tewkesbury Borough Council;
Torbay Council;
Torridge District Council;
West Devon Borough Council;
West Dorset District Council;
West Somerset Council;
Weymouth & Portland Borough Council;
Wiltshire Council.
Avon & Somerset Constabulary;
Avon Fire & Rescue Service;
University of Bristol;
University of the West of England;
University of Bath.
NHS trusts in the Bristol area, a list of which can be found at Bristol & Weston NHS Purchasing Consortium


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The B&NES Energy@Home Advice Service will provide energy saving information, guidance and advice for residents and businesses in the Bath and North East Somerset area. The contractor will provide and coordinate Green Deal advisors. It will also provide and conduct the home assessment process.

The Advice Service will work on behalf of the B&NES Energy@Home Partnership and work closely with other delivery partners such as the approved Energy@Home Retrofit Delivery Provider (to be procured by mid 2014). The Partnership aims to reduce carbon emissions, help those in fuel poverty and strengthen the local economy by stimulating retrofit demand.

The successful organisation will be responsible for promoting and marketing the B&NES Energy@Home scheme and retrofit. The Partnership aims to achieve significant uptake of retrofit in the B&NES area and will be looking for innovative marketing approaches.

Delivering a seamless customer journey is important to the Partnership so the Advice Service will need to provide follow up calls to help customers overcome any barriers and achieve their retrofit goals.
Funding for the Advice Service will last a minimum of 19 months (up to the end of March 2016) and could last up to 8 years, depending on the ability of the Scheme to become self-financing. Should the scheme fail to achieve self-financing this will be reflected in the funding available.

II.1.6)Common procurement vocabulary (CPV)

71314300, 71314000, 72253100, 79340000, 71315300, 71315400, 66171000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

It is estimated that the total potential value of this contract for Bath & North East Somerset could be between GBP 640,000 and GBP 800,000 over the contract term.
In addition, this contract may be used by any local authority and other public bodies in the South West (as listed in II.1.2) and this could take the upper contract limit to GBP 1,300,000.
No business whatsoever is guaranteed under any resulting Contract; indeed there is no guarantee that any contract will be put in place in relation to this notice. No compensation will be paid if a tender is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position and are aware that bidding costs are at the bidders own risk.
Estimated value excluding VAT:
Range: between 640 000 and 1 300 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 92 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Authority may require deposits, parent company guarantees or other forms of appropriate security. Further details are set out in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment and the payment terms and conditions will be set out in the contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Authority will consider bids from companies or from consortia/joint ventures. However legal entities must be formed prior to award and full details of the proposed contracting structures, including nominated lead organisation for all matters relating to the contract, must be provided at PQQ stage. All members may be required to be jointly and severally liable in respect to the obligations and liabilities relating to the Contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details to be provided in the tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulation 23 to 26 of the Public Contracts Regulations 2006 and as set out more fully in the pre-qualification questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006 and as set out more fully in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required: Applicants should be able to demonstrate financial stability and an acceptable level of risk and as set out more fully in the pre-qualification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 and as set out more fully in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
Minimum requirements are set out more fully in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: Stated in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 26-041247 of 6.2.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.5.2014 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

30.6.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised representatives of Bath and North East Somerset Council. Tender submissions are to be made electronically using

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

In this procurement, Bath and North East Somerset Council (the Council) is acting as the Central Purchasing Body. All documentation, questions and responses will be managed via Supplying the South West portal which can be accessed via the following URL:

Suppliers are requested not to use any other means of communications.
Regarding IV.3.4, requests to participate must be made by completion and submission of the pre-qualification questionnaire which are available online. Expressions of interest must be made by the completion of the pre-qualification questionnaire by the date and time specified in IV.3.4 and in accordance with the instructions set out in the pre-qualification questionnaire. The Supplying the South West portal will not allow a PQQ to be uploaded after the deadline has passed.
Completed pre-qualification questionnaires (by any means other than the Supplying the South West portal) before or after the deadline will not be considered. Bidders are advised to allow sufficient time to upload all documentation.
The Council reserves the right to accept variants. Whether variants will be permitted will be set out and confirmed in the Invitation to Tender documents.
Applicants are advised that the Council is subject to the Freedom of Information Act 2000 (the Act). If an applicant considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information that they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The Council may take such statements into consideration in the event that it receives a request pursuant to the Act which relates to the information provided by the interested party. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.
All dates and time periods specified in this notice are only provisional and the Council reserves the right to change these.
The Council reserves the right not to award any or part of this contract. No statement or thing contained in this notice or the tender documents or made or undertaken as part of the tender process is intended to or shall be taken as constituting a contract, agreement, warranty or representation between the Council and/or any other party (excluding a formal award of contract made by the Council or any formal express legal agreement).
Bidding and bid costs are entirely at the risk of the applicants/bidders and will not be refunded by the Council under any circumstances.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32 (information about contract award procedures and the application of a standstill period prior to contract award), and Regulation 47 (Enforcement of Obligations) of the Procurement Contract Regulations (as amended from time to time).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: