BBC Creative Tender for Multi-Platform Post Production Services and Production Technology

BBC Creative Tender for Multi-Platform Post Production Services and Production Technology

This service must include all of the required technology along with operational, technical and production management staffing (including editing/audio talent).

United Kingdom-London: Motion picture and video production services

2020/S 229-565653

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The British Broadcasting Corporation (BBC)
Postal address: Broadcasting House, Portland Place
Town: London
NUTS code: UK UNITED KINGDOM
Postal code: W1A 1AA
Country: United Kingdom
E-mail: jonathan.palfreeman@bbc.co.uk
Telephone: +44 1234567890
Fax: +44 1234567890
Internet address(es):
Main address: http://www.bbc.co.uk/supplying/

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://bbc.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://bbc.bravosolution.co.uk/
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Broadcasting

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

BBC Creative — Multi-Platform Post Production Services and Production Technology

 

Reference number: PROC 2019 JP 98

II.1.2)Main CPV code

92111000 Motion picture and video production services

II.1.3)Type of contract

Services

II.1.4)Short description:

 

BBC Creative is the BBC’s in-house agency producing promotional and branding content for all BBC services and products. We make thousands of projects each year, creating around 50 000 assets. Examples of our work can be seen here: https://www.bbccreative.co.uk.

This requirement is for a fully managed multi-platform Post Production service for BBC Creative, including edit suites, audio suites, versioning, ingest and outgest/delivery, facilities management/bookings management/project set-up associated with the creation of multi-media and multi-platform campaigns, media asset management of video, audio, graphics and stills and additional rate-carded burst capacity of suites along with the ability to buy other related services on an ad-hoc basis – e.g. grading, high-end compositing, etc.

 

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

 

A fully managed multi-platform post production service for the BBC’s in-house agency, BBC Creative. This service will need to provide, as follows:

• 5 edit suites — fully staffed and supported suites for online and offline editing of short-form content for use on digital platforms and on TV (including provision for complex effects/compositing). 80 % of hours in Central London and 20 % of hours in Manchester (within easy reach of BBC premises). There will also be a need for additional ad-hoc edit suites on a pay-as-you-go basis in London and Manchester.

• 1 audio suite — a fully staffed and supported suite for recording audio (to picture) and mixing tracks in Central London (within easy reach of BBC premises). Plus there will be a need for additional ad-hoc audio capacity on a pay-as-you-go basis in London and Manchester.

• versioning — staff and technology to create multiple versions of all the projects created in the suites above, for use in different situations on various platforms.

• media asset management of video, audio, graphics and stills — workflow (including Ingest, review and approve functionality, and outgest/delivery), QC and storage (in respect of the managed suites, but also assets created self-op by the BBC Creative teams).

• facilities management/bookings management/project set-up/technical support associated with the creation of multi-media and multi-platform campaigns.

• additional rate-carded burst capacity of suites (as above) along with the ability to buy other related services on an ad-hoc basis – e.g. Grading, high-end compositing, etc.

This service must include all of the required technology along with operational, technical and production management staffing (including editing/audio talent). All technology systems provided will need to be made available on BBC devices and networks. There will be 100+ BBC users.

The facilities will be situated in supplier accommodation in the UK. The location for technology infrastructure and administrative operations is geographically agnostic, but the suites must be within very easy access of the BBC’s buildings in London (W1 and W12) and Salford (Media City UK) in order that they are fully embedded in our creative/production processes. Currently, 80 % of work is London based, with 20 % Manchester based, and we expect some remote/home working to continue.

The BBC is acting on its own behalf and as agent for all of its subsidiaries.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 8 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The initial contract term is for a period of 3 years. The BBC may, at its sole discretion, extend the contract on up to 2 occasions by up to 12 months on each occasion.

 

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

 

Where there is more than one economic operator, the BBC reserves the right to require a grouping of economic operators to take a particular legal form or to require a single economic operator to take primary liability or to require that each party undertakes joint and several liability.

Please register your interest in this project by taking the following steps:

1) Register your company on the BravoSolution e-Tendering portal (this is only required once):

1.1 Go to https://bbc.bravosolution.co.uk

1.2 Click the link on the login page to register;

1.3 Accept the terms and conditions and click ‘Continue’;

1.4 Enter your correct business and user details;

1.5 Note the username you chose and click ‘Save’ when complete;

1.6 You will shortly receive an email with your temporary password.

2) Express an interest in the tender:

2.1 Login to the portal with the username/password;

2.2 Click the ‘PQQs/ITTs Open to all Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier);

2.3 Click on the relevant PQQ/ITT to access the content;

2.4 Click the ‘Express Interest’ button at the top of the page. This will move the PQQ/ITT into your ‘My PQQs/My ITTs page. (This is a secure area reserved for your projects only;

2.5 You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box.

3) Responding to the tender:

3.1 Click ‘My Response’ under PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining);

3.2 You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;

3.3 Note the deadline for completion, and then follow the onscreen instructions to complete the PQQ/ITT. There may be a mixture of online and offline actions for you to perform (there is detailed online help available);

3.4 You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance, please consult the online help, or contact the Bravo e-Tendering help desk.

 

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/12/2020
Local time: 13:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 05/02/2021

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Ltd) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document.

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: Business and Property Courts of England and Wales – TCC
Postal address: Rolls Building, 7 Rolls Building, Fetter Lane
Town: London
Postal code: EC4A 1NL
Country: United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

As stated in the Public Contracts Regulations 2015. The applicable review time limits shall be as stated in Regulations 92 and 93 Public Contracts Regulations 2015.

 

VI.5)Date of dispatch of this notice:

19/11/2020