BBC Exhibition Services Tender 2020

BBC Exhibition Services Tender 2020

The BBC currently spends 600 000 GBP per annum on exhibition services which is used across the BBC in order to promote its broadcast content.

United Kingdom-London: Exhibition equipment

2020/S 011-021073

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The British Broadcasting Corporation (BBC)
Postal address: Broadcasting House, Portland Place
Town: London
NUTS code: UK
Postal code: W1A 1AA
Country: United Kingdom
E-mail: kevin.waters@bbc.co.uk
Telephone: +44 1234567890
Fax: +44 1234567890
Internet address(es):Main address: http://www.bbc.co.uk/supplying/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://bbc.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://bbc.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://bbc.bravosolution.co.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Broadcasting

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

BBC Exhibition Services

Reference number: PROC 2019 64 BBC Exhibition Services

II.1.2)Main CPV code

39154000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The BBC currently spends 600 000 GBP per annum on exhibition services which is used across the BBC in order to promote its broadcast content and other activities such as educational and cultural campaigns, roadshows and community initiatives, serving a wide variety of audiences.

The objective of this procurement process is to appoint a framework of preferred suppliers who will provide exhibition and display equipment, including but not limited to stands, banners and displays. This procurement will also include bespoke exhibition design and build, where the supplier will provide design and planning of exhibition spaces and structures, as per the customer’s brief.

Suppliers will also be expected to supply a variety of products including but not limited to portable exhibition stands, pull down banners, pop-up displays and modular panelling systems.

The framework has 3 lots and further details of each lot and its value per year is set out in Section II.1.6) information about lots.

II.1.5)Estimated total value

Value excluding VAT: 2 400 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
II.2)Description

II.2.1)Title:

BBC Exhibition Services (London and English Regions)

Lot No: 1

II.2.2)Additional CPV code(s)

39154000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The objective of this procurement process is to appoint a framework of preferred suppliers who will provide exhibition and display equipment, including but not limited to stands, banners and displays. This procurement will also include bespoke exhibition design and build, where the supplier will provide design and planning of exhibition spaces and structures, as per the customer’s brief. Suppliers will also be expected to supply a variety of products including but not limited to portable exhibition stands, pull down banners, pop-up displays and modular panelling systems. Some products may have to be leased or hired to the BBC during the life of the contract. Amongst the services suppliers will be expected to deliver are bespoke exhibition design and build including stationary exhibition stands, podiums and light boxes.

The requirement will cover London and English Regions

Lot 1: BBC Exhibition Services – London and English Regions (locations can be found in Appendix 1 – BBC Locations) — 375 000 GBP per year.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

There is a 3-year initial contract term with a possible extension of up to 12 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

BBC Exhibition Services (Wales)

Lot No: 2

II.2.2)Additional CPV code(s)

39154000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The objective of this procurement process is to appoint a framework of preferred suppliers who will provide exhibition and display equipment, including but not limited to stands, banners and displays. This procurement will also include bespoke exhibition design and build, where the supplier will provide design and planning of exhibition spaces and structures, as per the customer’s brief.

Suppliers will also be expected to supply a variety of products including but not limited to portable exhibition stands, pull down banners, pop-up displays and modular panelling systems. Some products may have to be leased or hired to the BBC during the life of the contract. Amongst the services suppliers will be expected to deliver are bespoke exhibition design and build including stationary exhibition stands, podiums and light boxes.

The requirement will cover Wales.

Lot 2: BBC Exhibition Services – Wales (locations can be found in Appendix 1 – BBC Locations — 125 000 GBP per year.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

There is a 3-year initial contract term with a possible extension of up to 12 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

BBC Exhibition Services (Scotland)

Lot No: 3

II.2.2)Additional CPV code(s)

39154000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

— the objective of this procurement process is to appoint a framework of preferred suppliers who will provide exhibition and display equipment, including but not limited to stands, banners and displays. This procurement will also include bespoke exhibition design and build, where the supplier will provide design and planning of exhibition spaces and structures, as per the customer’s brief,

— suppliers will also be expected to supply a variety of products including but not limited to portable exhibition stands, pull down banners, pop-up displays and modular panelling systems. Some products may have to be leased or hired to the BBC during the life of the contract. Amongst the services suppliers will be expected to deliver are bespoke exhibition design and build including stationary exhibition stands, podiums and light boxes.

The requirement will cover Scotland.

Lot 3: BBC Exhibition Services – Scotland (locations can be found in Appendix 1 – BBC Locations) — 100 000 GBP per year.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

There is a 3-year initial contract term with a possible extension of up to 12 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Where there is more than one economic operator, the BBC reserves the right to require a grouping of economic operators to take a particular legal form or to require a single economic operator to take primary liability or to require that each party undertakes joint and several liability.

Please register your interest in this project by taking the following steps:

1) Register your company on the BravoSolution e-Tendering portal (this is only required once):

1.1) Go to https://bbc.bravosolution.co.uk

1.2) Click the link on the login page to register;

1.3) Accept the terms and conditions and click ‘Continue’;

1.4) Enter your correct business and user details;

1.5) Note the username you chose and click ‘Save’ when complete;

1.6) You will shortly receive an email with your temporary password.

2) Express an interest in the tender:

2.1) Login to the portal with the username/password;

2.2) Click the ‘PQQs/ITTs Open to all Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier);

2.3) Click on the relevant PQQ/ITT to access the content;

2.4) Click the ‘Express Interest’ button at the top of the page. This will move the PQQ/ITT into your ‘My PQQs/My ITTs page. (This is a secure area reserved for your projects only;

2.5) You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box.

3) Responding to the tender:

3.1) Click ‘My Response’ under PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining);

3.2) You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;

3.3) Note the deadline for completion, and then follow the onscreen instructions to complete the PQQ/ITT. There may be a mixture of online and offline actions for you to perform (there is detailed online help available);

3.4) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance, please consult the online help, or contact the Bravo e-Tendering help desk.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 9
In the case of framework agreements, provide justification for any duration exceeding 4 years:

The maximum number of participants to the framework agreement is 3 participants per lot.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/02/2020
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 19/02/2020
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Ltd) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document.

VI.4)Procedures for review

VI.4.1)Review body

Official name: Business and Property Courts of England and Wales — TCC
Postal address: Rolls Building, 7 Rolls Building, Fetter Lane
Town: London
Postal code: EC4A 1NL
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

As stated in the Public Contracts Regulations 2015. The applicable review time limits shall be as stated in Regulations 92 and 93 Public Contracts Regulations 2015.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

14/01/2020