BBC Newsroom Computer System
The BBC requires Newsroom Computer System software (and associated ancillary services) to support its 11,000+ users in the following main functional areas: Production and playout of running orders and scripts. Operational messaging. Search.
United Kingdom-London: Software package and information systems
Section I: Contracting authority
The British Broadcasting Corporation (BBC)
Broadcasting House, Portland Place
W1A 1AA London
General address of the contracting authority: http://www.bbc.co.uk/supplying/opportunities
Tenders or requests to participate must be sent to: BBC
Internet address: https://bbc.bravosolution.co.uk
Section II: Object of the contract
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: BBC locations across the United Kingdom and in other locations around the world – please refer to the PQQ Information Pack for further information.
Production and playout of running orders and scripts.
Wires and social media feeds.
Contacts storage and management.
Story shelf ways of working.
More details on the functional and non-functional requirements are provided in the PQQ Information Pack.
The BBC’s requirement is for the provision of software meeting the requirements outlined in the PQQ Information Pack under “Solution Requirements Overview”. The related ancillary support requirements are outlined in the PQQ Information Pack under “Service Management Overview”. The successful economic operator will in addition be required to provide ancillary implementation and transition services for a limited period as described in the PQQ Information Pack “Implementation and Transition Requirements Overview”. These requirements will all be further elaborated in the contract documents to be sent out to those applicants who are invited to participate in the dialogue phase of this procurement.
The BBC intends to play a significant role in the provision of integration and transition services itself, reflecting the unique and complex nature of the BBC’s technical environment. For this reason, once the implementation is complete and the transition substantially underway, it is not anticipated that further significant integration or transition services will be required from the successful economic operator or consortia of economic operators. This will be reflected in any contract that the BBC may award as a result of this procurement.
Accordingly, at the present time the BBC’s preference is not to receive bids from economic operators or consortia of economic operators offering a managed service solution. Nevertheless, an economic operator or a consortium may put forward a managed service as a variant bid provided that it also puts forward a compliant bid for the BBC’s requirement for software and ancillary support services as outlined above. Further information on the requirements for this variant are outlined in the PQQ Information Pack and will be explored further with economic operators during dialogue. Submission of a variant bid will not be mandatory and will be subject to economic operators providing a compliant bid against the mandatory prime requirements.
Where a software provider proposes to bid in conjunction with another party who would provide or assist with the ancillary implementation and transition services, the BBC anticipates, given its principal requirement for software and software support services, that the software provider would take on the prime contractor role. However, alternative contractual structures may be discussed with economic operators during the dialogue phase.
The BBC estimates that the contract value for the mandatory prime requirements will be between GBP 18 million and GBP 44 million (excluding VAT).
The BBC estimates that the contract value for the non-mandatory variant requirement would be between GBP 33 million and GBP 104 million (excluding VAT).
48000000, 48520000, 72000000
Between GBP 18 000 000 and GBP 104 000 000.
Estimated value excluding VAT:
Range: between 18 000 000 and 104 000 000 GBP
Description of these options: Initial duration, excluding optional extensions: between 8 and 12 years (such initial minimum term to be discussed in dialogue) with the option to extend the term by up to a maximum of 6 years. The option to extend shall be exercised at the sole discretion of the BBC and may be exercised by multiple shorter periods, up to the maximum period of 6 years, meaning a total maximum term of 18 years.
Section III: Legal, economic, financial and technical information
1. Register your company on the eSourcing portal (this is only required once) – You should first go to the Bravo Solution eSourcing portal: (https://bbc.bravosolution.co.uk) and click the purple button to register – Accept the terms and conditions and click continue – Enter your correct business and user details – Note the username you chose and click Save when complete. You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender – Login to the portal with the username/password – Click the PQQs / ITTs Open To All Suppliers link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the Express Interest button in the Actions box on the left-hand side of the page. – This will move the PQQ /ITT into your My PQQs/ My ITTs page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking the Settings and Buyer Attachments in the Actions box.
3. Responding to the tender – You can now choose to Reply or Decline to Respond (please give a reason if rejecting) – You can now use the Messages function to communicate with the buyer and seek any clarification -Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button in the Actions box on the left-hand side of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk (contact details can be found at https://bbc.bravosolution.co.uk)
The BBC will evaluate economic operators in accordance with Articles 45 to 52 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006, and a detailed explanation of the evaluation methodology and minimum criteria to be satisfied are set out in the PQQ Information Pack.
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: The BBC will evaluate economic operators in accordance with Articles 45 to 52 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006, and a detailed explanation of the evaluation methodology and minimum criteria to be satisfied are set out in the PQQ Information Pack.
Section VI: Complementary information
The BBC reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The BBC does not bind itself to accept the lowest cost solution, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document.
No contract (express or implied) shall come into being between the BBC and any economic operator expressing an interest or participating in this procurement unless and until a written contract signed by both parties is entered into by the BBC and the successful economic operator in this procurement.
To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a .BravoSolution.co.uk extension (our portal provider) or from firstname.lastname@example.org. Variants will be accepted provided they meet the core requirements of the project.
Please note that all times referred to in this Notice, the PQQ and related documents are in UK time.