BBC Newsroom Computer System

BBC Newsroom Computer System

The BBC requires Newsroom Computer System software (and associated ancillary services) to support its 11,000+ users in the following main functional areas: Production and playout of running orders and scripts. Operational messaging. Search.

United Kingdom-London: Software package and information systems

2013/S 174-300782

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The British Broadcasting Corporation (BBC)
Broadcasting House, Portland Place
W1A 1AA London
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: http://www.bbc.co.uk/supplying/opportunities

Tenders or requests to participate must be sent to: BBC
Internet address: https://bbc.bravosolution.co.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Broadcasting
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

BBC Newsroom Computer System (NCS).
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: BBC locations across the United Kingdom and in other locations around the world – please refer to the PQQ Information Pack for further information.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The BBC requires Newsroom Computer System software (and associated ancillary services) to support its 11,000+ users in the following main functional areas:
Production and playout of running orders and scripts.
Operational messaging.
Search.
Wires and social media feeds.
Contacts storage and management.
Story shelf ways of working.
More details on the functional and non-functional requirements are provided in the PQQ Information Pack.
The BBC’s requirement is for the provision of software meeting the requirements outlined in the PQQ Information Pack under “Solution Requirements Overview”. The related ancillary support requirements are outlined in the PQQ Information Pack under “Service Management Overview”. The successful economic operator will in addition be required to provide ancillary implementation and transition services for a limited period as described in the PQQ Information Pack “Implementation and Transition Requirements Overview”. These requirements will all be further elaborated in the contract documents to be sent out to those applicants who are invited to participate in the dialogue phase of this procurement.
The BBC intends to play a significant role in the provision of integration and transition services itself, reflecting the unique and complex nature of the BBC’s technical environment. For this reason, once the implementation is complete and the transition substantially underway, it is not anticipated that further significant integration or transition services will be required from the successful economic operator or consortia of economic operators. This will be reflected in any contract that the BBC may award as a result of this procurement.
Accordingly, at the present time the BBC’s preference is not to receive bids from economic operators or consortia of economic operators offering a managed service solution. Nevertheless, an economic operator or a consortium may put forward a managed service as a variant bid provided that it also puts forward a compliant bid for the BBC’s requirement for software and ancillary support services as outlined above. Further information on the requirements for this variant are outlined in the PQQ Information Pack and will be explored further with economic operators during dialogue. Submission of a variant bid will not be mandatory and will be subject to economic operators providing a compliant bid against the mandatory prime requirements.
Where a software provider proposes to bid in conjunction with another party who would provide or assist with the ancillary implementation and transition services, the BBC anticipates, given its principal requirement for software and software support services, that the software provider would take on the prime contractor role. However, alternative contractual structures may be discussed with economic operators during the dialogue phase.
The BBC estimates that the contract value for the mandatory prime requirements will be between GBP 18 million and GBP 44 million (excluding VAT).
The BBC estimates that the contract value for the non-mandatory variant requirement would be between GBP 33 million and GBP 104 million (excluding VAT).
II.1.6)Common procurement vocabulary (CPV)

48000000, 48520000, 72000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The contract value excluding VAT, is estimated by the BBC to be as follows.
Between GBP 18 000 000 and GBP 104 000 000.
Estimated value excluding VAT:
Range: between 18 000 000 and 104 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Initial duration, excluding optional extensions: between 8 and 12 years (such initial minimum term to be discussed in dialogue) with the option to extend the term by up to a maximum of 6 years. The option to extend shall be exercised at the sole discretion of the BBC and may be exercised by multiple shorter periods, up to the maximum period of 6 years, meaning a total maximum term of 18 years.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Guarantees may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where there is more than one economic operator, the BBC reserves the right to require a grouping of economic operators to take a particular legal form or to require a single economic operator to take primary liability or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions on How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once) – You should first go to the Bravo Solution eSourcing portal: (https://bbc.bravosolution.co.uk) and click the purple button to register – Accept the terms and conditions and click continue – Enter your correct business and user details – Note the username you chose and click Save when complete. You will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender – Login to the portal with the username/password – Click the PQQs / ITTs Open To All Suppliers link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the Express Interest button in the Actions box on the left-hand side of the page. – This will move the PQQ /ITT into your My PQQs/ My ITTs page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking the Settings and Buyer Attachments in the Actions box.
3. Responding to the tender – You can now choose to Reply or Decline to Respond (please give a reason if rejecting) – You can now use the Messages function to communicate with the buyer and seek any clarification -Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button in the Actions box on the left-hand side of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk (contact details can be found at https://bbc.bravosolution.co.uk)

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The BBC will evaluate economic operators in accordance with Articles 45 to 52 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006, and a detailed explanation of the evaluation methodology and minimum criteria to be satisfied are set out in the PQQ Information Pack.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The BBC will evaluate economic operators in accordance with Articles 45 to 52 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006, and a detailed explanation of the evaluation methodology and minimum criteria to be satisfied are set out in the PQQ Information Pack.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3
Objective criteria for choosing the limited number of candidates: The BBC will evaluate economic operators in accordance with Articles 45 to 52 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006, and a detailed explanation of the evaluation methodology and minimum criteria to be satisfied are set out in the PQQ Information Pack.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PROC/2013/58/KJ/Newsroom Computer System.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

7.10.2013 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The BBC is concerned to ensure open and genuine competition. Accordingly, any supplier of NCS software that proposes to participate in more than one bid in this competition must inform the BBC at the time of submission of each PQQ response in which they appear and must comply with any measures that the BBC considers are reasonably necessary to ensure that there is no transfer of commercially sensitive information between different bidding consortia. If a supplier of NCS software is unable to put in place sufficiently robust measures to the BBC’s satisfaction, the BBC reserves the right either to require that supplier to participate in one bid only in this procurement or to exclude that supplier entirely..
The BBC reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The BBC does not bind itself to accept the lowest cost solution, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document.
No contract (express or implied) shall come into being between the BBC and any economic operator expressing an interest or participating in this procurement unless and until a written contract signed by both parties is entered into by the BBC and the successful economic operator in this procurement.
To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a .BravoSolution.co.uk extension (our portal provider) or from help@bravosolution.co.uk. Variants will be accepted provided they meet the core requirements of the project.

Please note that all times referred to in this Notice, the PQQ and related documents are in UK time.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

5.9.2013