BBC Professional and Semi-Professional Cameras Framework

The British Broadcasting Corporation (BBC)
Broadcasting House, Portland Place
For the attention of: Hendry Felicity
W1A 1AA London
UNITED KINGDOM
E-mail: felicity.hendry1@bbc.co.uk

Internet address(es):

General address of the contracting authority: http://www.bbc.co.uk/supplying/

Electronic access to information: https://www.bbc.co.uk/supplying/

Electronic submission of tenders and requests to participate: https://bbc.bravosolution.co.uk

Tenders or requests to participate must be sent to: BBC
Internet address: https://bbc.bravosolution.co.uk

Body governed by public law

Other: broadcasting

The contracting authority is purchasing on behalf of other contracting authorities: no

Video Acquisition — Professional and Semi-professional Cameras and Accessories Framework.

Supplies
Purchase
Main site or location of works, place of delivery or of performance: BBC sites across the United Kingdom — please refer to a full list of relevant sites contained within the PQQ document.
NUTS code

The notice involves the establishment of a framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 12 000 000 and 20 000 000 GBP

The BBC is seeking to establish a roster of non-exclusive, best value for money pan-BBC framework agreements for the supply of professional video acquisition equipment, professional lenses, portable storage devices and storage cards, advanced camera battery systems, semi-pro and consumer camera equipment and linear and file-based record and replay equipment, including warranty and support. The Framework is divided into Lots. Camera Lots 1, 2 and 3 are based on the European Broadcasting Union (EBU) R118-1 Camera Tiers (found at: https://tech.ebu.ch/docs/r/r118.pdf), which is a minimum criterion:

Lot 1: System Cameras (Tier 1 EBU R118 Section 2.4.1);
Lot 2: Portable Camcorders (UHD1 Tier 1 & 2, HD Tier 1, 2L & 2J EBU R118 Sections 2.1 & 2.2, 2.4.1, 2.4.2, 2.5 & 2.6);
Lot 3: Specialist Cameras (Tier SP EBU R118 Section 2.3 but other sections will be considered);
Lot 4: Consumer and Non-Broadcast Cameras and Accessories;
Lot 5: Professional Broadcast Lenses;
Lot 6: Portable Storage Devices, Media Cards and Card Readers;
Lot 7: File-based Record and Replay Equipment;
Lot 8: Advanced Camera Battery Systems and Camera Accessories.
More information relating to the LOTS can be found in the PQQ Document (PROC/2014/64/FH).
The aim of the framework is to provide competitive agreements covering a broad and diverse range of equipment, high service levels, high quality comprehensive technical back up/support, warranty and guidance on equipment use. Suppliers must demonstrate that they can offer sufficient breadth of equipment, technical know-how/expertise and delivery. All products will be generally available from stock, supported by appropriate inventory levels from a supplier(s) with proven experience of dealing with large multi-site organisations. A range of rapid delivery solutions will be required to BBC premises across the UK, with next day delivery as a standard offering, inclusive in product pricing.
The product range will reflect the operational needs of the BBC during the lifetime of the Framework and must be dynamically managed to reflect changing technologies employed within the broadcast environment, with commitment and ability in terms of a proactive approach to collaboration with the BBC. Mini competition call off contracts and reverse e-auctions may be used for significant value spend.
The initial contract term is for 2 years. The BBC may at its sole discretion extend the framework(s) on up to 2 further occasions by up to 12 months on each occasion.

32211000, 32333000, 71356300, 38651100, 38651600, 38651200, 31440000, 32211000, 30234500, 32240000

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

Variants will be accepted: no

Options: yes
Description of these options: After the initial 2 year contract term, the BBC may at its sole discretion extend the framework(s) on up to 2 further occasions by up to 12 months on each occasion.

System Cameras that are principally used in studios and outside broadcast applications. Current programming includes Sport events, studio output such as Eastenders, Journalism and some entertainment programmes. These cameras are placed on a wheeled pedestal or robotic support systems allowing the camera to be moved smoothly around the studio as well as having the ability to crane up and down. In the News studio environment and some presentation areas these cameras are often remote controlled from the production gallery. System cameras do not have on-board recorders, and are usually cabled back to the gallery or production control area where output is either transmitted live and/or recorded. This includes but not limited to CCU’s, MCU’s and other peripherals.

32211000, 32240000

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a www.bravosolution.co.ukextension (our portal provider) or from help@bravosolution.co.uk. If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

These are often used for single person operation and personal digital production across most BBC genres — usually but not exclusively for location shoots. These cameras are provided with an integral fixed lens or will permit the use of professional broadcast lenses and accessories suitable for a more experienced operator. These cameras will utilise solid state removable media, and will offer the capability to utilise readily available commodity storage cards. They will incorporate degrees of external camera control and will likely incorporate external connectivity. This Lot includes viewfinders for the cameras defined under this Lot.
The minimum requirement for on-board recording for HD Tier 2L is MPEG2 Long GoP 50Mbs 4:2:2 or the equivalent. MPEG2 35Mbs or equivalent is acceptable for Tier 2J News use only. The use of H.264 Long GoP based codecs are continuing to develop as a result we should anticipate likely amendments to the minimum criteria for 2L and 2J — however in the interim these will be assessed by the BBC on a case by case basis where the minimum requirements will be:
— Main 10
— 4:2:2 (or 4:2:0 for 2J only but 4:2:2 preferred)
— Min Bit Rate:
Fixed GoP length (0.5 seconds) 35Mbs
Variable GoP length 25 Mbs
(for 2J in special cases 12Mbs may be used, providing the GoP length is variable and usually exceeds 25 frames)
UHD cameras in this lot output often utilise a single sensor with an image size approximate to 35 mm film image size but may also utilise 3 sensor image capture devices. They are used either where a UHD deliverable is specified or where creativity benefits from use of larger-than-HD sensor (for example where there is a requirement for a particularly shallow depth of field or to re-frame in post-production).
Proprietary codecs are not acceptable other than manufacturer based RAW codecs however NLE support for those codecs should be demonstrable for the BBC to fully assess the impact of the codec on the programming chain.

32211000, 32240000

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a www.bravosolution.co.ukextension (our portal provider) or from help@bravosolution.co.uk. If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

Specialist or special effects cameras including, but not limited to, very high frame rate cameras, minicams, macro cameras, very low/no light cameras, covert and other cameras which are used to capture action within very specific confines. These cameras will offer unique functionality and may not meet minimum EBU R118-1 defined HD requirements but represent the best that can be achieved with current technology.
It is recognised that given the niche nature of these cameras, bidders do not have to be capable of supplying all types of cameras within this lot.

32211000, 32240000

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a www.bravosolution.co.ukextension (our portal provider) or from help@bravosolution.co.uk. If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

These are cameras which do not meet minimum EBU R118-1 defined HD requirements and are primarily targeted for consumer and non-broadcast use, but are used in the creative process often for recce, screen test and where these cameras represent the best that can be achieved with current technologies. This includes a comprehensive range of consumer digital stills and DSLR cameras, camcorders, interchangeable lenses, peripherals and supports, including the following products:
— Compact consumer digital cameras and DSLR digital cameras (which may record video but do not meet EBU HD minimum required criterion).
— Consumer and non-broadcast digital camcorders which do not meet EBU HD minimum criterion.
— Associated accessories for the above: this includes, but is not limited to, camera specific cradles, cases, specific batteries, chargers, lenses, carry bags/straps, connecting cables and cleaning kits.
The following categories are specifically excluded from the scope of this Lot:
— Recording Media for cameras and camcorders, including consumer storage CF and SD cards, USB sticks, pre-encrypted devices, hard disk drives (HDD’s), XDCAM or equivalent disks, LTO and all other professional video, digital, audio and data tape formats and all memory card readers associated with all such devices.
— Dry Cell batteries.

32211000, 38651100, 38651600, 38651200, 38650000, 32240000, 38651000

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a www.bravosolution.co.ukextension (our portal provider) or from help@bravosolution.co.uk. If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

Lenses for cameras in Lots 1 to 3, which can accept a variety of lenses which are used for different applications, making the cameras more versatile (for example, wider zoom range and greater ability in low-light).

38651100

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a www.bravosolution.co.ukextension (our portal provider) or from help@bravosolution.co.uk. If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

Technologies required to store content acquired by the camera equipment on lots 1 to 3. Card reading devices which enable the accessing of cards and devices used for acquisition via a laptop or other computer device. However, this excludes consumer storage CF and SD cards, USB sticks, pre-encrypted devices, hard disk drives (HDD’s), XDCAM and equivalent optical disk, LTO and all other professional recording and data tape formats and all memory card readers associated with all such devices.

32211000

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a www.bravosolution.co.ukextension (our portal provider) or from help@bravosolution.co.uk. If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

File-based digital non-linear recorders for use in the acquisition of combined video and audio content – including, but not limited, HDD, LTO, solid-state and other file-based record and replay devices, excluding video servers and production systems. These technologies will often, but not always, include a screen and controls for viewing and reviewing media captured.

32211000, 32333000

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a www.bravosolution.co.ukextension (our portal provider) or from help@bravosolution.co.uk. If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

Comprehensive range of advanced camera battery systems, including batteries, chargers, belts, mounts, power supplies and accessories. It also includes other professional camera accessories and camera-mounted battery powered lights specific for acquisition.

32211000, 31440000

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a www.bravosolution.co.ukextension (our portal provider) or from help@bravosolution.co.uk. If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

Guarantees may be required.

Where there is more than 1 economic operator, the BBC reserves the right to require a grouping of economic operators to take a particular legal form or to require a single economic operator to take primary liability or to require that each party undertakes joint and several liability.

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions — How to Express Interest in this Tender:

1. You should first go to the BravoSolution eTendering portal at the following link: https://bbc.bravosolution.co.uk

2. Once in the BravoSolution portal you have 2 possible options:
a) Without having to register you can select ‘View tender opportunities’ and click on ‘Current Opportunities’ to view a summary of this project. If you would then like to formally express an interest and view the documentation you should follow the instructions in b) below.
b) Register your company (if not already registered) by clicking on the ‘Register’ button (this is only required once). Next, you should accept the terms and conditions and click continue — Enter your correct business and user details — Note the username you chose and click Save when complete — You will shortly receive an email with your unique password (please keep this secure). You can now formally express an interest in this tender.

3. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box. 4. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.n submit your reply using the ‘Submit Response’ button in the Actions box on the left-hand side of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk (contact details can be found at https://bbc.bravosolution.co.uk).

Information and formalities necessary for evaluating if the requirements are met: The BBC will evaluate technical ability/financial standing of the bidders in accordance with Articles 45 to 52 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended), and a detailed explanation of the evaluation methodology and minimum criteria to be satisfied are set out in the Pre-qualification Questionnaire Document.

Information and formalities necessary for evaluating if the requirements are met:
The BBC will evaluate technical ability/financial standing of the bidders in accordance with Articles 45 to 52 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended), and a detailed explanation of the evaluation methodology and minimum criteria to be satisfied are set out in the Pre-qualification Questionnaire Document.
Minimum level(s) of standards possibly required:
Please refer to Section C4 of the PQQ document.

Restricted

Objective criteria for choosing the limited number of candidates: The BBC will evaluate technical ability/financial standing of the bidders in accordance with Articles 45 to 52 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended), and a detailed explanation of the evaluation methodology and minimum criteria to be satisfied are set out in the Simplified PQQ document.

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

An electronic auction will be used: yes
Additional information about electronic auction: The BBC may carry out a Reverse Electronic Auction if appropriate.

PROC/2014/64/FH

no

25.3.2015 – 12:00

English.

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a www.bravosolution.co.ukextension (our portal provider) or from help@bravosolution.co.uk. If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

19.2.2015