BBC Promotional Merchandise Tender 2019

BBC Promotional Merchandise Tender 2019

To provide the BBC with branded promotional items for use in marketing and communication campaigns.

United Kingdom-London: Promotional services

2019/S 119-292032

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The British Broadcasting Corporation (BBC)
Broadcasting House, Portland Place
London
W1A 1AA
United Kingdom
Telephone: +44 1234567890
E-mail: kevin.waters@bbc.co.uk
Fax: +44 1234567890
NUTS code: UKI31
Internet address(es):Main address: http://www.bbc.co.uk/supplying/

Address of the buyer profile: http://www.bbc.bravosolution.co.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://bbc.bravosolution.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://bbc.bravosolution.co.uk/
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://bbc.bravosolution.co.uk/

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Broadcasting

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Promotional Merchandise

Reference number: PROC 2018 62 KW Promotional Merchandise

II.1.2)Main CPV code

79342200

II.1.3)Type of contract

Services

II.1.4)Short description:

The BBC has a requirement for the provision of promotional merchandise, where a supplier can provide the BBC with branded promotional items for use in our marketing and communication campaigns.

These items are to be given away to external audiences and members of the public at various exhibitions, outreach campaigns and other events, with the intention of promoting the various brands, messages, content and corporate identities of the BBC. There also may be occasions where these products will be distributed internally, for example, as desktop collateral for internal communications or for training courses.

The BBC counts approximately 20 000 employees spread across 72 English locations (including the Channel Islands), 16 Scottish locations, 10 Welsh locations and 6 Northern Ireland locations, and the requirement will be to cover all these territories, along with any future BBC locations that may arise during the life of the new contract.

II.1.5)Estimated total value

Value excluding VAT: 3 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The BBC has a requirement for the provision of promotional merchandise, where a supplier can provide the BBC with branded promotional items for use in our marketing and communication campaigns.

These items are to be given away to external audiences and members of the public at various exhibitions, outreach campaigns and other events, with the intention of promoting the various brands, messages, content and corporate identities of the BBC. There also may be occasions where these products will be distributed internally, for example, as desktop collateral for internal communications or for training courses.

The BBC counts approximately 20 000 employees spread across 72 English locations (including the Channel Islands), 16 Scottish locations, 10 Welsh locations and 6 Northern Ireland locations, and the requirement will be to cover all these territories, along with any future BBC locations that may arise during the life of the new contract. However, we envisage that the majority of the delivery points will remain within mainland UK. A full list of all BBC locations can be found in Appendix 5 – BBC Locations.

The BBC spend on promotional merchandise is allocated to support the various BBC learning and educational campaigns, pan BBC marketing initiatives, and to promote local radio stations and news programmes that cover the length and breadth of the UK.

Products:

The main product sub-categorisation is listed below, however, this list is not exhaustive and the contract will require products that will fall outside of this list:

— branded clothing: T-shirts, fleeces, caps, beanies, anoraks, polo shirts, fleeces, jackets, hooded tops, sweat shirts, etc.,

— branded desktop items: mouse mats, PC/Laptop accessories, iPhone/iPad accessories,

— branded mugs: porcelain, stainless steel, bone china, ceramic, budget ceramic,

— branded USB drives: various designs and memory sizes,

— branded bags: canvas tote bags, reusable shopping bags, conference bags, gift bags, etc.,

— branded accessories: umbrellas, lanyards, wristbands, fridge magnets, travel accessories, trophies (including engraving) and key rings.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 10
Objective criteria for choosing the limited number of candidates:

The BBC will evaluate technical ability/financial standing of the bidders in accordance with the Public Contracts Regulations 2015, and a detailed explanation of the evaluation methodology and minimum criteria to be satisfied are set out in the Pre-qualification Questionnaire Document.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Where there is more than one economic operator, the BBC reserves the right to require a grouping of economic operators to take a particular legal form or to require a single economic operator to take primary liability or to require that each party undertakes joint and several liability.

Please register your interest in this project by taking the following steps:

1) Register your company on the BravoSolution e-Tendering portal (this is only required once):

1.1) Go to https://bbc.bravosolution.co.uk

1.2) Click the link on the login page to register;

1.3) Accept the terms and conditions and click ‘Continue’;

1.4) Enter your correct business and user details;

1.5) Note the username you chose and click ‘Save’ when complete;

1.6) You will shortly receive an email with your temporary password.

2) Express an interest in the tender:

2.1) Login to the portal with the username/password;

2.2) Click the ‘PQQs/ITTs Open to all Suppliers’ link. (These are Pre-Qualification Questionnaires or invitations to tender open to any registered supplier);

2.3) Click on the relevant PQQ/ITT to access the content;

2.4) Click the ‘Express Interest’ button at the top of the page. This will move the PQQ/ITT into your ‘My PQQs/My ITTs page. (This is a secure area reserved for your projects only;

2.5) You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box.

3) Responding to the tender:

3.1) Click ‘My Response’ under PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining);

3.2) You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;

3.3) Note the deadline for completion, and then follow the onscreen instructions to complete the PQQ/ITT. There may be a mixture of online and offline actions for you to perform (there is detailed online help available);

3.4) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance, please consult the online help, or contact the Bravo e-Tendering help desk.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 22/07/2019
Local time: 14:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 30/08/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Ltd) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document.

VI.4)Procedures for review

VI.4.1)Review body

Business and property Courts of England and Wales — TCC
Rolls Building, 7 Rolls Building, Fetter Lane
London
EC4A 1NL
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

As stated in the Public Contracts Regulations 2015. The applicable review time limits shall be as stated in Regulations 92 and 93 Public Contracts Regulations 2015.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

20/06/2019