BBC Tender for Online Voting Platform

United Kingdom-London: Miscellaneous software package and computer systems

2017/S 117-235043

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The British Broadcasting Corporation (BBC)
Broadcasting House, Portland Place
London
W1A 1AA
United Kingdom
Telephone: +44 1234567890
E-mail: rebecca.chisholm@bbc.co.uk
NUTS code: UK

Internet address(es):Main address: http://www.bbc.co.uk/supplying/

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://bbc.bravosolution.co.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://bbc.bravosolution.co.uk

Tenders or requests to participate must be submitted to the abovementioned address

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://bbc.bravosolution.co.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: broadcasting

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Online Voting Platform.

Reference number: PROC201709

II.1.2)Main CPV code

48900000

II.1.3)Type of contract

Services

II.1.4)Short description:

We are seeking a supplier to provide the technology and service for running online votes in BBC Online audience facing products, both in responsive web pages as well as supporting voting in native mobile and connected television applications. The technology and service is expected to allow audience members to vote on high-profile events such as Strictly Come Dancing, as well as take part in polls tied to topical news and sport stories. The supplier is expected to provide a managed service to provide offsite and onsite support to administrate the running of a vote during key broadcast events, as well as technical support to editorial teams who will run their own votes. The supplier is expected to offer a wide range of voting formats for our audience to interact with, e.g. single choice, multiple choice, rankings etc.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

72415000

72263000

72262000

72254000

72265000

72253000

72261000

72251000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The BBC requires a proven, robust, and high-capacity voting platform that will enable the audience to vote online on an editorial subject broadcast by the BBC. The editorial subjects will range from those with a significant material outcome such as deciding the winner or Sports Personality of the Year through to ‘just for fun’ votes where audience members are asked their opinion on, for example, whether they prefer popular music to classical.

The BBC also requires a simple web based interface for the creation and management of individual votes for its production teams to use throughout the lifecycle of a vote.

Event Type 1 BBC online votes are broadcast in both pre-recorded and live programmes as well as promoted online only. Where voting is promoted and/or resolved in a live broadcast, such as Strictly Come Dancing, the BBC requires a Managed Service with On-site support from the supplier as set out in Scenario 1. The BBC run approximately 5-15 votes that require a Managed Services per year with approximately 25 — 35 On-site events.

Where an Event Type 2 vote is promoted in a live or pre-recorded show and has a vote window of 24 hours +, such as the Countryfile Calendar Competition (2 week vote window) or RHS Chelsea Flower Show vote (3 day vote window) the BBC require Off-site support as outlined in Scenario 2. The BBC run approximately 10-30 votes that require Off-site support.

For votes that are BBC managed (Event Type 3), the BBC requires a web based User Interface for production teams to set up and run their own votes on an ad-hoc basis that is accessible 24 hours a day, 7 days a week. The BBC requires training and telephone support when managing their own votes as outlined in Scenario 3. The BBC runs approximately 500 production managed votes per year. We anticipate approximately 300 live BBC users, with 20-50 concurrent BBC users.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

The Parties agree that the BBC may extend the Initial Term for up to 2 (two) separate periods of up to 12 (twelve) months per period commencing on expiry of the Initial Term and the first extension respectively (the ‘Extension(s)’) on the same terms (including the rates specified in Schedule 2).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Where there is more than one economic operator, the BBC reserves the right to require a grouping of economic operators to take a particular legal form or to require a single economic operator to take primary liability or to require that each party undertakes joint and several liability.

Please register your interest in this project by taking the following steps: 1 — Register your company on the BravoSolution e-Tendering portal (this is only required once): 1.1 — Go to https://bbc.bravosolution.co.uk. 1.2 — Click the link on the login page to Register. 1.3 — Accept the terms and conditions and click ‘Continue’. 1.4 — Enter your correct business and user details. 1.5 — Note the username you chose and click ‘Save’ when complete. 1.6 — You will shortly receive an email with your temporary password. 2 — Express an Interest in the tender: 2.1 — Login to the portal with the username/password. 2.2 — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier). 2.3 — Click on the relevant PQQ / ITT to access the content. 2.4 — Click the ‘Express Interest’ button at the top of the page. This will move the PQQ / ITT into your ‘My PQQs / My ITTs’ page. (This is a secure area reserved for your projects only. 2.5 — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ / ITT Details’ box. 3. Responding to the tender: 3.1 — Click ‘My Response’ under ‘PQQ / ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining). 3.2 — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification. 3.3 — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ / ITT There may be a mixture of online and offline actions for you to perform (there is detailed online help available). 3.4 — You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the Bravo e-Tendering help desk.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with a single operator

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/07/2017

Local time: 14:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 14/07/2017

Local time: 11:00

Place:

London UK.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document.

VI.4)Procedures for review

VI.4.1)Review body

British Broadcasting Corporation
London
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

16/06/2017

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