BBC Weather Services and a Weather Production System

BBC Weather Services and a Weather Production System

Provision of a service and system to enable the creation of high quality weather forecasts for UK (both national and regional) and global output.

United Kingdom-London: Television production services

2014/S 179-316289

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The British Broadcasting Corporation (BBC)
Broadcasting House, Portland Place
For the attention of: David Main
W1A 1AA London
UNITED KINGDOM
Telephone: +44 7734968805
E-mail: david.main.ext@bbc.co.uk

Internet address(es):

General address of the contracting authority: http://www.bbc.co.uk/supplying/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: broadcasting

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Weather Services and a Weather Production System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: BBC sites across the United Kingdom.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Provision of a service and system to enable the creation of high quality weather forecasts for UK (both national and regional) and global output.

II.1.6)Common procurement vocabulary (CPV)

92221000922110004832200072319000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The BBC is commencing a procurement for the provision of a service and system enabling the creation of high quality weather forecasts for UK (both national and regional) and global output.
Overview of the BBC:
The BBC is the largest public service broadcasting organisation in the world with a mission to enrich people’s lives with programmes which inform, educate and entertain. In any given week, 80 % of the UK adult population tunes into BBC News and Weather content across all our platforms. This rises to 90 % when significant stories are taking place. Globally the weekly reach of BBC News and Weather is estimated at 265 million people.

The BBC provides services including 10 national TV channels plus regional programming, 10 national radio stations, 40 local radio stations and online presence. The latest information about the BBC is available on http://www.bbc.co.uk/info

BBC Weather, part of BBC News, is a world leader in the provision of weather broadcasting in terms of both graphical and editorial standards. BBC Weather delivers local, national and global weather from the UK using a team in London for UK national and global output and locally based staff for regional UK output. This service operates 365 days a year, 24 hours a day and delivers over 400 weather broadcasts a day.
It provides outstanding original, multi-platform (on Radio, TV and online platforms) weather journalism using imaginative and innovative story-telling and production techniques.
BBC Weather currently receives data feeds which are ingested into a powerful graphical creation and presentation tool. This combination allows forecasters to create market leading, compelling and easy to understand forecast bulletins for broadcast TV. The data and forecast briefings are also used to create bulletins for radio and the various online platforms with the aim of giving as consistent a forecast as possible regardless of the format in which a viewer chooses to access weather information.
BBC Weather — Vision:
BBC Weather is the leading provider of forecast information in the UK, from local to national level and on a variety of platforms. Weather output is very highly valued by the UK audience and is a successful thread running through BBC output, particularly news, but growing in other programme areas. Opportunities also exist for innovation and development to serve our global audiences in a more sophisticated and relevant manner.
The overarching aim for the BBC is to maintain and enhance its UK position as the leading destination for weather information whilst improving the service available to global audiences. This is founded on a reputation for accuracy, availability, distinctive and innovative, quality content across all major platforms. The BBC expects to be able to adapt to technologies not yet known and developed.
The provision of information and the ways audiences access it will continue to evolve and the BBC expects to be able to exploit relevant changes as they occur. Advances are likely to appear from multiple, disparate sources and the BBC is looking for potentially new ways of working across the market as it seeks to provide its output across multiple developing platforms and delivery channels.
Lot 1 — Weather Services:
BBC Weather, part of BBC News, is a world leader in the provision of weather broadcasting in terms of both graphical and editorial standards. BBC Weather delivers local, national and global weather from the UK using a team in London for UK national and global output and locally based staff for regional UK output. This service operates 365 days a year, 24 hours a day and delivers over 400 weather broadcasts a day.
It provides outstanding original, multi-platform (on Radio, TV and online platforms) weather journalism using imaginative and innovative story-telling and production techniques.
Lot 1 includes the provision of weather data, presentation and forecasting services.
As a minimum, the BBC requirements for weather service are summarised below:
— The BBC requires the provision of UK and global weather data;
— Creation of accurate, consistent forecasts across the UK and the globe, which will be used across Television, Radio and online platforms;
— Accurate nowcasting to a 10 day plus longer range forecast;
— Forecast briefing and provision of On-air presentation of UK network and global forecasts;
— Consistent, timely and accurate information, regardless of which format the viewer chooses to consume the forecast information;
— Ability to adapt for inclusion of future technological innovation;
— Inclusion of social media and/or digital audience engagement.
Lot 2 — Weather Production System:
A software system used to process the weather data feed and create graphical representation of the forecast data for weather shows across various BBC outlets.
— The BBC’s weather graphics should have a distinctive look and feel that differentiates its output from its competitors, whilst remaining consistent with the BBC News brand;
— Weather graphics must be easily understandable to the viewer and convey meaning ‘at a glance’;
— It is desirable to have enhanced visualisation of UK and global locations;
— The visualisation component may include advancements in technology — for example 3D graphics and graphics for Virtual Reality Studios;
— Ability to flex to accommodate new digital technologies and social media innovation;
— Can integrate with other BBC playout and graphics systems and remote non-weather data feeds.
The BBC reserves the right to collapse the Lots into a single Lot if that is the optimum solution during the dialogue process.

II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Weather Services

1)Short description

Provision of weather data feeds, local, regional, national and global forecast creation (including briefing of presenters) and network presentation (weather forecasters) plus two presenters in the nations.

2)Common procurement vocabulary (CPV)

922210009221100072319000

3)Quantity or scope

BBC Weather, part of BBC News, is a world leader in the provision of weather broadcasting in terms of both graphical and editorial standards. BBC Weather delivers local, national and global weather from the UK using a team in London for UK national and global output and locally based staff for regional UK output. This service operates 365 days a year, 24 hours a day and delivers over 400 weather broadcasts a day.
It provides outstanding original, multi-platform (on Radio, TV and online platforms) weather journalism using imaginative and innovative story-telling and production techniques.
Lot One includes the provision of weather data, presentation and forecasting services.
As a minimum, the BBC requirements for weather service are summarised below:
— The BBC requires the provision of UK and global weather data;
— Creation of accurate, consistent forecasts across the UK and the globe, which will be used across Television, Radio and online platforms;
— Accurate nowcasting to a 10 day plus longer range forecast;
— Forecast briefing and provision of On-air presentation of network and global forecasts;
— Consistent, timely and accurate information, regardless of which format the viewer chooses to consume the forecast information;
— Ability to adapt for inclusion of future technological innovation;
— Inclusion of social media and/or digital audience engagement.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 120 (from the award of the contract)

5)Additional information about lots

The contract length provided is indicative only and is a maximum contract duration. Interested parties should be aware that the final contract duration may be less than that stated above. The duration will be published in the final ITT.

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a .BravoSolution.co.uk extension (our portal provider) or from help@bravosolution.co.uk

If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

Lot No: 2 Lot title: Weather Production System

1)Short description

A software system used to process the weather data feed and create graphical representation of the forecast for weather shows for the various BBC outputs across linear and online platforms (including mobile).

2)Common procurement vocabulary (CPV)

48322000

3)Quantity or scope

A software system used to process the weather data feed and create graphical representation of the forecast data for weather shows across various BBC outlets.
— The BBC’s weather graphics should have a distinctive look and feel that differentiates its output from its competitors, whilst remaining consistent with the BBC News brand;
— Weather graphics must be easily understandable to the viewer and convey meaning ‘at a glance’;
— It is desirable to have enhanced visualisation of UK and global locations;
— The visualisation component may include advancements in technology — for example 3D graphics and graphics for Virtual Reality Studios;
— Ability to flex to accommodate new digital technologies and social media innovation;
— Can integrate with other BBC playout and graphics systems and remote non-weather data feeds.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 120 (from the award of the contract)

5)Additional information about lots

The contract length provided is indicative only and is a maximum contract duration. Interested parties should be aware that the final contract duration may be less than that stated above. The duration will be published in the final ITT.

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a .BravoSolution.co.uk extension (our portal provider) or from help@bravosolution.co.uk

If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Guarantees may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where there is more than one economic operator, the BBC reserves the right to require a grouping of economic operators to take a particular legal form or to require a single economic operator to take primary liability or to require that each party undertakes joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions — How to Express Interest in this Tender:

1. You should first go to the BravoSolution eTendering portal at the following link: https://bbc.bravosolution.co.uk

2. Once in the BravoSolution portal you have 2 possible options:
a) Without having to register you can select ‘View tender opportunities’ and click on ‘Current Opportunities’ to view a summary of this project. If you would then like to formally express an interest and view the documentation you should follow the instructions in b) below.
b) Register your company (if not already registered) by clicking on the ‘Register’ button (this is only required once). Next, you should accept the terms and conditions and click continue — Enter your correct business and user details — Note the username you chose and click Save when complete — You will shortly receive an email with your unique password (please keep this secure). You can now formally express an interest in this tender.

3. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box. 4. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.n submit your reply using the ‘Submit Response’ button in the Actions box on the left-hand side of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk (contact details can be found at https://bbc.bravosolution.co.uk).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The BBC will evaluate technical ability/financial standing of the bidders in accordance with Articles 45 to 52 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended), and a detailed explanation of the evaluation methodology and minimum criteria to be satisfied are set out in the Pre-qualification Questionnaire Document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The BBC will evaluate technical ability/financial standing of the bidders in accordance with Articles 45 to 52 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended), and a detailed explanation of the evaluation methodology and minimum criteria to be satisfied are set out in the Pre-qualification Questionnaire Document.
Minimum level(s) of standards possibly required:
Please refer to Section C4 of the PQQ document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: The BBC will evaluate technical ability/financial standing of the bidders in accordance with Articles 45 to 52 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended), and a detailed explanation of the evaluation methodology and minimum criteria to be satisfied are set out in the Simplified PQQ document.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 106-186634 of 4.6.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

17.10.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a .BravoSolution.co.uk extension (our portal provider) or from help@bravosolution.co.uk

If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

15.9.2014