Benefit Services National Concessionary Fuel Scheme Agreements
Administration and delivery of benefit services for Former British Coal Corporation Employees under the National Concessionary Fuel Scheme Agreements.
UK-London: benefit services
Section I: Contracting authority
Department of Energy and Climate Change
Area A- 3rd Floor, 3 Whitehall Place
For the attention of: Satnam Johal
SW1A 2AW London
Telephone: +44 3000685711
Fax: +44 3000685129
General address of the contracting authority: www.decc.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 27: Other services
NUTS code UK
75310000, 79211110, 79342300
Core services include:
— Determination of eligibility and entitlement for both cash in lieu and solid fuel,
— General administration of the Scheme, including adequate liaison with the solid fuel distributor (CPL),
— Payments to cash in lieu beneficiaries and recovery of overpayments, according to agreed policy set by DECC,
— Stakeholder Management and Communication as directed by DECC,
— Financial Management including forecasting and financial modelling,
— Fraud Management.
Support services include:
— Transition management, to enable the new contract to go live from 1.4.2013,
— Account Governance and Management,
— Management Information and Reporting,
— Audit and Risk Management,
— Business Continuity and Disaster Recovery,
— Data Handling,
— IT Requirements,
— Exit Management, including full cooperation with the Department at the end of the contract period.
Section III: Legal, economic, financial and technical information
Description of particular conditions: Compliance with EU and UK legislation and policy objectives including in relation to health and safety, environmental considerations and equal opportunities.
(b) are the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) have been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning their professional conduct;
(d) have been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) have not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority;
(f) have not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority;
(g) are guilty of serious misrepresentation in supplying the information required under this Section or have not supplied such information;
(h) have been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) have been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) have been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) have been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
In accordance with Articles 45 and 46 of Directive 2004/18/EC and Regulation 23 of the Public Contracts Regulations 2006, as set out in the pre-qualification questionnaire (the “pre-qualification questionnaire”) available from the address in Section l.1.
Minimum level(s) of standards possibly required as set out in the pre-qualification questionnaire, obtainable from the address specified in Section l.1 above. Failure to provide any of the information required may invalidate selection.
Further details of technical information required are contained in the pre-qualification questionnaire documentation obtainable from the address specified in Section l.1 above. Failure to provide any of the information required may invalidate selection.
Section IV: Procedure
12.08.01.09/18P OJ: 2012/S 21-034186
Prior information notice
Notice number in the OJEU: 2012/S 21-034186 of 1.2.2012
Payable documents: no
Section VI: Complementary information
There are currently 14 staff based in Sheffield. The contract does not specify the number of resources required, but it should be noted that the new scope of services will be reduced from the current service requirement. The contract also does not require the successful bidder to service the contract from Sheffield. However, it should be noted that TUPE regulations will apply. Any TUPE issues will be the responsibility of the outgoing and incoming provider in accordance with the transfer of undertakings (protection of employment) Regulations 2006 (“the 2006 Regulations”).
Procedures for appeal.
Precise information on deadline(s) for lodging appeals: the Department of Energy and Climate Change will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to bidders. This period allows unsuccessful bidders to register their grounds of appeal with the Department. If applicants submit their appeal within 2 working days from the notification of the award decision, the department will respond within a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from Satnam Johal at Satnam.Johal@decc.gsi.gov.uk or by writing to Satnam Johal at the Department of Energy and Climate Change, Area A-3rd floor, 3 Whitehall Place, London SW1A 2AW, UNITED KINGDOM. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages [the purpose of the standstill period referred to above is to allow parties to apply to the courts to set aside the award decision before the contract is entered into].
Following completion of the award decision, supplier debriefing will be available on request from the contracting authority. GO reference: GO-2012328-PRO-3815393.
VI.5)Date of dispatch of this notice:28.3.2012