BFI Library Equipment

BFI Library Equipment

The BFI is embarking on an exciting project creating a new and modern Library Service at its public venue on the South Bank.

Reference number: 2011/035

Deadline date: 21/12/2011

This deadline is for… Receipt of completed Pre-Qualifying Questionnaires (by 12.00 midday)

Contract value: £50,000 – £100,000

Location where the contract is to be carried out: Inner London

Is this suitable for smaller suppliers? Yes

Is this contract suitable for a voluntary, community and social enterprise organisations? No

Name of the buying organisation: British Film Institute

The BFI is embarking on an exciting project creating a new and modern Library Service at its public venue on the South Bank. As well as creating a new Library space for the rich and vast collections held in the BFI National Library our biggest ambition is also to continue investment in our digital capability to allow us to engage more effectively with new and broader audiences. With this in mind one of the new services to be introduced to the library are scanners for use by the public in order to copy from books, journals and microfilm/fiche. We also want to create a ‘back-room’ operation of scanning library material on-demand and as ongoing digitisation work for the library collections. The public use scanners shall replace the current system in the library of photocopying, as they are more cost affective and less damaging of the material the library holds. It is hoped that with the ability to scan to a USB drive as well as scan to print, it shall also bring down the printing costs within the library, and be better long-term for the environment. The microfilm/fiche scanners will replace the older style microfilm readers currently in use in the library. These older machines take up more space than the newer models and are more expensive to run in terms of the ongoing consumables associated with the related printing and maintenance costs. Overall moving away from printing/photocopying to scanning equipment for the library will be ultimately more cost effective, environmentally friendly and will have less long term detrimental affect on the library collections than any of the current systems we use.

Contract type: Supplies – Purchase

Is it a framework agreement? No

Is this contract related to a programme of funding? No

Contract will be awarded based on: Most economically advantageous tender in terms of: The criteria stated in the contract documents

Estimated length of contract: 01/04/2012 – 31/05/2012

Contact name Stephen Adams

Address 21 Stephen Street, London, W1T 1LN

Telephone 02079574849

Extension number:



To express an interest in this tender and access the pre-qualilfying questionnaire, you must register on the BFI tendering portal at: Once you have registered you will be able to express an interest and a copy of the PQQ will automatically be published to you. No expressions of interest will be accepted via email.