Bicycle Hire Provider – Pre-Tender Market Engagement

Bicycle Hire Provider – Pre-Tender Market Engagement

Membership and single hire options required. Must operate 365 days a year.

United Kingdom-Swansea: Bicycles

2020/S 184-445368

Prior information notice

This notice is for prior information only


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: James Beynon — City and County of Swansea
Postal address: Civic Centre
Town: Swansea
NUTS code: UKL18 Swansea
Postal code: SA1 3SN
Country: United Kingdom
Contact person: James Beynon
Telephone: +44 7966231329
Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement


Additional information can be obtained from the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement


Bicycle Hire Provider


Reference number: CCS/20/170

II.1.2)Main CPV code

34430000 Bicycles

II.1.3)Type of contract


II.1.4)Short description:

A bicycle hire provider for circa fifteen sites (with likely future expansion); covering Swansea City Centre and its popular foreshore route.


II.1.5)Estimated total value

Value excluding VAT: 250 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)

34432000 Parts and accessories for bicycles
34431000 Non-motorised bicycles
34432100 Tyres for bicycles
34913510 Bicycle locks
34422000 Cycles with auxiliary motors
34420000 Motor scooters and cycles with auxiliary motors
34421000 Motor scooters

II.2.3)Place of performance

NUTS code: UKL18 Swansea

II.2.4)Description of the procurement:


The procurement will be conducted using the competitive procedure with negotiation pursuant to Regulation 29 of the PCR 2015.

Swansea Council will undertake a tender procedure to secure an agent for the provision and management of a bicycle hire scheme. Swansea Council will provide capital funding contribution and licensed areas of land to support the project. But the tenderer will be expected to assume the revenue and management liabilities for the project. The tenderer will be expected to assume all ongoing revenue costs.

Contract duration — 5 years (with an option to extend for a further 2 years).

Membership and single hire options required.

Must operate 365 days a year.

Must have a daily rebalancing of the bikes within the scheme.

Regular maintenance regime.

Must demonstrate how the bikes will be parked in an orderly fashion, and not cause nuisance or obstruction to the public realm.

Must support first and last mile mobility.

Provision of e-bike or future e-scooter options preferable.

To be integrated with the Swansea Bayways campaign to promote the greater use of active travel within the City and County area.

Are there any details that you would like us to consider as part of your response to this notice?

Could you please provide a summary of your Business and what Service you could provide to the Council.

If the Council considers you a potential supplier based solely on the strength of the answers provided, would you be prepared to engage in open and non-committal discussions (pre tender market engagement) before any tender for the service is issued by the Council.

Please provide an expression of interest with a response to the questions above to by Friday 16 October 2020.


II.2.14)Additional information

II.3)Estimated date of publication of contract notice:


Section IV: Procedure


IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

Section VI: Complementary information

VI.3)Additional information:


Note: to register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at

(WA Ref:104122)


VI.5)Date of dispatch of this notice: