Big Lottery Fund Support – Administration of Investment Readiness Fund

Big Lottery Fund Support – Administration of Investment Readiness Fund

The Big Lottery Fund (“BIG”) is seeking an experienced grant making organisation to develop, manage and administer its Investment Readiness Fund across England.

United Kingdom-London: Research and development services and related consultancy services

2013/S 175-302432

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Big Lottery Fund
1 Plough Place
For the attention of: Joanne Bye
EC4A 1DE London
UNITED KINGDOM
Telephone: +44 1913761929
E-mail: Joanne.Bye@biglotteryfund.org.uk

Internet address(es):

General address of the contracting authority: http://www.biglotteryfund.org.uk/

Electronic access to information: http://www.biglotteryfund.org.uk/index/about-uk/procurement_portal.htm

Electronic submission of tenders and requests to participate: http://procurement@biglotteryfund.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Grant awarding body
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Administration of Investment Readiness Fund, Ref No: BIG001-0476.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Main site or location of works, place of delivery or of performance: UK.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Big Lottery Fund (“BIG”) is seeking an experienced grant making organisation to develop, manage and administer its Investment Readiness Fund across England. Approximately GBP 10m will be administered under this Fund during the initial contract term with the potential for a further GBP 10m to be administered if the contract is extended by the Fund. The successful contractor may also be required to administer part of the Fund as repayable loans. The estimated value of the Contract for the Initial term is up to GBP 1.3m including VAT and expenses to meet all Fund requirements specified in this ITT.
As part of the Contract the successful bidder will be required to undertake educational and engagement activities around social investment and the Investment Readiness Fund with potential applicants, potential social investors and other key stakeholders. The contractor will also provide support services to potential grant applicants including setting up a menu of support providers to assess the capability of applicants to obtain new forms of investment (diagnostic services), identify skills gaps and provide advice on areas for improvement.
The contractor must have excellent customer relationship management processes in place and established internal grant administration systems. Strong IT capability is also essential as the contractor will be required to design web based tools as part of this Contract. The contractor will also be required to provide an independent evaluation of the programme. The initial term of the Contract is estimated to be 6.5 years.
The Fund reserves the right to extend the initial term and instruct the successful contractor to provide additional similar services for a further period of 3 years.
The Fund reserves the right to extend the Contract for further additional similar services beyond England and in excess of those stated in the ITT as a minimum required during the Initial or extended term of the Contract and so the Fund is reserving the right to extend the services and contract value to include all or some of the following:
Possible extension to include the administration of further funding up to GBP 10m by extending the scheme to organisations looking for investment of more than GBP 500k.
Possible extension to include the administration of further funding of up to GBP 5m by expanding the IRF to include other countries within the United Kingdom.
If all these extension options are taken up by the Fund the maximum potential value of the Contract will be GBP 4.1M including VAT and expenses.
II.1.6)Common procurement vocabulary (CPV)

73000000, 79420000, 75100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The potential value of the contract is GBP 1 300 000 (inclusive VAT and expenses) for the initial contract term of 78 months.
The maximum contract term will be 114 months.
If all the extension options as detailed in the ITT are taken up by the Fund the maximum potential value of the Contract will be GBP 4,100,000 including VAT and expenses.
Estimated value excluding VAT:
Range: between 1 083 333,40 and 3 416 666,70 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Fund will have the options to extend the contract term and to extend the contract for further additional similar services beyond England.
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 114 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent Company Guarantees and other security may be required in respect of some or all of the service provider’s obligations.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments will be made in accordance with the conditions of contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. Should the successful tenderer be a consortium of organisations, the Contracting Authority reserves the right to require a successful consortium to form a single entity. The Contracting Authority will require the lead partner to be responsible for completing the contract on behalf of the consortium and enter into a contract with the Contracting Authority.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As stated in the tender documents which can be downloaded at: http://www.biglotteryfund.org.uk/index/aboutuk/procurement_portal.htm

III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) Bidders must confirm that the circumstances set out in Article 45(1) and 45(2) of Directive 2004/18/EC or Regulation 23(1) or 23(4) of the Public Contracts Regulations 2006 (as amended) do not apply. Bidders that do not confirm this will be excluded from the competition.
(2) Bidders must confirm and demonstrate they have appropriate policies in place to comply with employment legislation. Where an organisation does not demonstrate this in its responses to the questions below, it will be excluded from further consideration in the procurement process.
III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: (1) Bidders are required to have adequate financial standing to perform the services without putting the Authority at risk. The financial ability of bidders will be assessed before their tender is evaluated as follows:
In order for us to carry out this assessment please provide copies of last two year’s audited accounts and annual reports to include:
— Balance Sheet,
— Profit and Loss Account and Cost of Sales,
— Full notes to the accounts,
— Director’s report/auditor’s report.
If you are unable to submit the information requested above because your organisation is below the threshold for which audited accounts are required, please submit the following documents for the 2 year period instead:
— Balance Sheet,
— Profit and Loss Statement.
(2) The Bidder’s Total Costs in Table A do not exceed GBP 1,000,000 (including VAT and expenses) for administering grants and other related services, where the costs for administering a grant pot of GBP 10m must not exceed GBP 600,000 including VAT. Bidders whose costs exceed this amount will be excluded from further consideration in the tender process.
(3) Bidders must have Professional Risk Indemnity Insurance, Public Liability insurance and Employer’s Liability insurance of at least GBP 5 million or provide
evidence that they will be in a position to obtain this level of insurance.
Failure to confirm this insurance is in place or produce evidence that it is obtainable will result in you failing this pass/fail question and the rejection of your bid.
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
(1) As a minimum the bidder must submit evidenceof 3 years experience of administering grants of a similar scale, value and complexity successfully. Please also provide evidence of your experience providing repayable grants or loans (including carrying out due diligence on applicant’s, preparing terms and conditions and administering repayments). This should include details of how you will use existing tools and resources to assist you in the development and delivery of the IRF.
This evidence must be supported by references. The referee should be prepared to speak to BIG to confirm the accuracy of the information provided.
(2) In order to demonstrate the ability to deliver the full range of services detailed Bidder is required to confirm the ability to deliver the core scope of work and all of the additional potential future services inclusive of up to 3 separate funds simultaneously, ability to deliver outside of England but within the UK, ability to provide services in Welsh if required and ability to deliver IRF and contract readiness support to organisations seeking more than GBP 500k of investment.
(3) Please provide evidence of at least three years relevant experience of advising organisations on investment readiness. Please also provide evidence of your experience of understanding of the different levels of capacity, experience and skills needed to become investment ready and the main challenges an organisation may need to overcome.
(4) As a minimum the bidder must submit a complete tender in accordance with every instruction and requirement set out in the ITT.
(5) Bidders must have a formal quality management system in place.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

BIG001-0476
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

21.10.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 180 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Body responsible for mediation procedures

The High Court, The Royal Courts of Justice
WC4A 2LL London
UNITED KINGDOM
Telephone: +44 207946000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a standstill period of 10 calendar days at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. Further information is set out in the Public Contracts Regulations 2006 (SI 2006 No 5) as amended.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:5.9.2013