Big Lottery Fund Support – Administration of Investment Readiness Fund
The Big Lottery Fund (“BIG”) is seeking an experienced grant making organisation to develop, manage and administer its Investment Readiness Fund across England.
United Kingdom-London: Research and development services and related consultancy services
Section I: Contracting authority
Big Lottery Fund
1 Plough Place
For the attention of: Joanne Bye
EC4A 1DE London
Telephone: +44 1913761929
General address of the contracting authority: http://www.biglotteryfund.org.uk/
Electronic access to information: http://www.biglotteryfund.org.uk/index/about-uk/procurement_portal.htm
Electronic submission of tenders and requests to participate: http://firstname.lastname@example.org
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Main site or location of works, place of delivery or of performance: UK.
NUTS code UK
As part of the Contract the successful bidder will be required to undertake educational and engagement activities around social investment and the Investment Readiness Fund with potential applicants, potential social investors and other key stakeholders. The contractor will also provide support services to potential grant applicants including setting up a menu of support providers to assess the capability of applicants to obtain new forms of investment (diagnostic services), identify skills gaps and provide advice on areas for improvement.
The contractor must have excellent customer relationship management processes in place and established internal grant administration systems. Strong IT capability is also essential as the contractor will be required to design web based tools as part of this Contract. The contractor will also be required to provide an independent evaluation of the programme. The initial term of the Contract is estimated to be 6.5 years.
The Fund reserves the right to extend the initial term and instruct the successful contractor to provide additional similar services for a further period of 3 years.
The Fund reserves the right to extend the Contract for further additional similar services beyond England and in excess of those stated in the ITT as a minimum required during the Initial or extended term of the Contract and so the Fund is reserving the right to extend the services and contract value to include all or some of the following:
Possible extension to include the administration of further funding up to GBP 10m by extending the scheme to organisations looking for investment of more than GBP 500k.
Possible extension to include the administration of further funding of up to GBP 5m by expanding the IRF to include other countries within the United Kingdom.
If all these extension options are taken up by the Fund the maximum potential value of the Contract will be GBP 4.1M including VAT and expenses.
73000000, 79420000, 75100000
The maximum contract term will be 114 months.
If all the extension options as detailed in the ITT are taken up by the Fund the maximum potential value of the Contract will be GBP 4,100,000 including VAT and expenses.
Estimated value excluding VAT:
Range: between 1 083 333,40 and 3 416 666,70 GBP
Description of these options: The Fund will have the options to extend the contract term and to extend the contract for further additional similar services beyond England.
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: (from the award of the contract)
Section III: Legal, economic, financial and technical information
Description of particular conditions: As stated in the tender documents which can be downloaded at: http://www.biglotteryfund.org.uk/index/aboutuk/procurement_portal.htm
(2) Bidders must confirm and demonstrate they have appropriate policies in place to comply with employment legislation. Where an organisation does not demonstrate this in its responses to the questions below, it will be excluded from further consideration in the procurement process.
In order for us to carry out this assessment please provide copies of last two year’s audited accounts and annual reports to include:
— Balance Sheet,
— Profit and Loss Account and Cost of Sales,
— Full notes to the accounts,
— Director’s report/auditor’s report.
If you are unable to submit the information requested above because your organisation is below the threshold for which audited accounts are required, please submit the following documents for the 2 year period instead:
— Balance Sheet,
— Profit and Loss Statement.
(2) The Bidder’s Total Costs in Table A do not exceed GBP 1,000,000 (including VAT and expenses) for administering grants and other related services, where the costs for administering a grant pot of GBP 10m must not exceed GBP 600,000 including VAT. Bidders whose costs exceed this amount will be excluded from further consideration in the tender process.
(3) Bidders must have Professional Risk Indemnity Insurance, Public Liability insurance and Employer’s Liability insurance of at least GBP 5 million or provide
evidence that they will be in a position to obtain this level of insurance.
Failure to confirm this insurance is in place or produce evidence that it is obtainable will result in you failing this pass/fail question and the rejection of your bid.
(1) As a minimum the bidder must submit evidenceof 3 years experience of administering grants of a similar scale, value and complexity successfully. Please also provide evidence of your experience providing repayable grants or loans (including carrying out due diligence on applicant’s, preparing terms and conditions and administering repayments). This should include details of how you will use existing tools and resources to assist you in the development and delivery of the IRF.
This evidence must be supported by references. The referee should be prepared to speak to BIG to confirm the accuracy of the information provided.
(2) In order to demonstrate the ability to deliver the full range of services detailed Bidder is required to confirm the ability to deliver the core scope of work and all of the additional potential future services inclusive of up to 3 separate funds simultaneously, ability to deliver outside of England but within the UK, ability to provide services in Welsh if required and ability to deliver IRF and contract readiness support to organisations seeking more than GBP 500k of investment.
(3) Please provide evidence of at least three years relevant experience of advising organisations on investment readiness. Please also provide evidence of your experience of understanding of the different levels of capacity, experience and skills needed to become investment ready and the main challenges an organisation may need to overcome.
(4) As a minimum the bidder must submit a complete tender in accordance with every instruction and requirement set out in the ITT.
(5) Bidders must have a formal quality management system in place.
Section IV: Procedure
Section VI: Complementary information
Body responsible for mediation procedures
The High Court, The Royal Courts of Justice
WC4A 2LL London
Telephone: +44 207946000
VI.5)Date of dispatch of this notice:5.9.2013