Bikeability Training Contract Portsmouth

Bikeability Training Contract Portsmouth

To provide Bikeability training to primary and secondary school pupils.

United Kingdom-Portsmouth: Specialist training services

2019/S 236-579172

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Portsmouth City Council
Postal address: Procurement Service, Floor 5 Core 3/4, Civic Office, Guildhall Square
Town: Portsmouth
NUTS code: UKJ31
Postal code: PO1 2AL
Country: United Kingdom
Contact person: Procurement Service
E-mail: procurement@portsmouthcc.gov.uk
Telephone: +44 2392688235
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/portsmouthcc/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Bikeability Training, Portsmouth

II.1.2)Main CPV code

80510000

II.1.3)Type of contract

Services

II.1.4)Short description:

Portsmouth City Council (‘the Council’) is inviting tenders for a single supplier contract to provide Bikeability training to primary and secondary school pupils, including academy schools within the council’s boundaries. The supplier is required to deliver Bikeability combined Level 1 and 2 national standard training to primary school pupils in Years 5-6 and Level 3 training to secondary school pupils in years 7-9. At least 1 550 training spaces are required in the first year. The Council has secured 58 901 GBP from the department for transport to deliver this training from 1.4.2020. Funding is secured for year 1 only and the initial contract period will be a fixed term of 1 year. Should further funding and budget become available the council may extend the contract, in increments to be agreed to a maximum term of 5 years. This is tender is being run in accordance with the open procedure. The closing date for receipt of tenders is 17.1.2020 at 14.00. The contract will commence on 20.4.2020.

II.1.5)Estimated total value

Value excluding VAT: 300 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

18444112
34430000
18400000
79342200
75100000
79342000

II.2.3)Place of performance

NUTS code: UKJ31

II.2.4)Description of the procurement:

Portsmouth City Council (‘the Council’) is inviting tenders from suitably qualified suppliers to provide Bikeability training to primary and secondary school pupils, including academy schools within the council’s boundary. Bikeability is a UK government recognised cycle training scheme which is underpinned by the national standard for cycle training. The supplier is required to deliver Bikeability combined Level 1 and 2 National Standard training to Portsmouth primary school pupils in Years 5 and/or 6 (ages 9-11) and Level 3 training to Portsmouth secondary school pupils in Years 7 to 9 (ages 11-14).

All training is to be delivered in schools, including SEN schools where it may not be possible to run courses at full capacity and with the possibility that some of those spaces will be delivered outside of school times.

The supplier will be required to:

— be Bikeability registered,

— provide enough equipment (bikes, helmets, high-visibility vests) to run a full Bikeability course at any course location in the event the school/pupils are unable to do so,

— market to all schools directly and motivate schools to maximise take up of training places offered,

— liaise with schools’ chosen contacts regarding booking and timetabling,

— supply official Bikeability approved certificates and badges,

— be able to train new cycle trainers in accordance with the qualifications criteria set out by the national standards,

— ensure all staff involved in service delivery have DBS checks to an enhanced level and sufficient first aid training,

— carry out risk and health and safety assessments and provide copies to the Council on a monthly basis.

The supplier is required to provide a minimum of 1 550 training spaces in the first year. This is made up of 1512 Level 1 and Level 2 combined training spaces and 37 Level 3 training spaces.

The Council has secured 58 901 GBP of funding to deliver Bikeability training from 1.4.2020 to 31.3.2021. Funding is currently only secured for year 1. The initial contract period will therefore be a fixed term of 1 year. Should further funding and budget become available the council may choose to extend the contract, subject to the agreement and performance of both parties, in increments to be agreed up to a maximum contract term of 5 years.

The value and availability of funding sources in the future cannot be guaranteed. In the event that additional funding for the provision of cycle training can be secured, the selected supplier will be required to deliver additional training spaces and the value of the contract could increase significantly.

The tender is being run in accordance with the open procedure. The outline procurement timetable is as follows:

— clarification deadline: 6.1.2020 at 23.59,

— tender return deadline: 17.1.2020 at 14.00,

— communication of results to bidders: 31.1.2020,

— contract award: 20.2.2020,

— contract start: 20.4.2020.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 300 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Funding is currently secured for the period 1.4.2020 to 31.3.2021. The initial fixed contract term of 1 year may be extended, subject to the securing of additional funding and on the agreement and performance of both parties, to a maximum term of 5 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/01/2020
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 17/01/2020
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Autumn 2024

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: The High Court of Justice
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079476000Internet address: https://www.justice.gov.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

04/12/2019