Bin Cleaning Services Glasgow

Bin Cleaning Services Glasgow

Partick HA – Backcourt maintenance, bin store cleaning, bulk uplift & close cleaning contract. UK-Glasgow: bin-cleaning services

2012/S 58-094751

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Partick Housing Association Ltd.
10 Mansefield Street
For the attention of: Mr Charlie MacLellan
G11 5QP Glasgow
UNITED KINGDOM
Telephone: +44 1413573773

Internet address(es):

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13703

Further information can be obtained from: Ewing Somerville Partnership Ltd.
40 Speirs Wharf
For the attention of: Ms Geraldine McCann
G4 9TH Glasgow
UNITED KINGDOM
Telephone: +44 1413533531
E-mail: gmccann@ewing-somerville.com
Fax: +44 1413531155

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Ewing Somerville Partnership Ltd.
40 Speirs Wharf
For the attention of: Ms Geraldine McCann
G4 9TH Glasgow
UNITED KINGDOM
Telephone: +44 1413533531
E-mail: gmccann@ewing-somerville.com
Fax: +44 1413531155

Tenders or requests to participate must be sent to: Ewing Somerville Partnership Ltd.
40 Speirs Wharf
For the attention of: Ms Geraldine McCann
G4 9TH Glasgow
UNITED KINGDOM
Telephone: +44 1413533531
E-mail: gmccann@ewing-somerville.com
Fax: +44 1413531155

I.2)Type of the contracting authority

Other: Housing association
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Partick HA – Backcourt maintenance, bin store cleaning, bulk uplift & close cleaning contract.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Various Addresses, Partick, Glasgow.
NUTS code UKM34

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Partick Housing Association Ltd. is a not for profit social housing provider and is a registered social landlord based in the west side of Glasgow. The Association delegates the management of its reactive repairs and void works service to Partick Homes Ltd. which is responsible for the procurement of this contract.
It is the Association’s intention to enter into a contract with one contractor to deliver the Backcourt maintenance, bin store cleaning, bulk uplift and close cleaning at various addresses, Partick, Glasgow.
The total number of units owned by the Association included within the contract is approximately 1 700. The services will also be offered to approximately 2 000 owner occupiers. This relates to approximately 360 closes that the contract covers and not every close receives the four services. Please note that there is no guarantee to the amount of properties as the owners reserve the right to have the service removed if they have a majority agreement.
The Contract is to be let for a period of 3 years with an option to extend the contract on a yearly basis for a further 2 years.
It is envisaged that the initial contract will commence circa 1.7.2012.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland web site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=222347.

The awarding authority has indicated that it will accept electronic responses to this notice via a “Tender Submission Postbox” facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=222347.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

90918000, 77310000, 90910000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The total number of units owned by the Association included within the contract is approximately 1 700. The service will also be offered to approximately 2 000 owner occupiers. This relates to approximately 360 closes that the contract covers and not every close receives the four services. Please note there is no guarantee to the amount of properties as the owners reserve the right to have the service removed if they have a majority agreement.
II.2.2)Information about options

Options: yes
Description of these options: There will be an option to extend the contract on a yearly basis for a further 2 years.
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Starting 1.7.2012. Completion 31.3.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Contractors wishing to apply for this contract must be able to provide evidence of experience in successfully working on at least three other Backcourt maintenance, bin store cleaning, bulk uplift and close cleaning contracts in the last 3 years of a similar nature to the one described within this notice and the pre-qualification questionnaire. The Contracts put forward as evidence for this must have been ongoing for at least 12 months and the Association must be able to obtain references from the respective Employers attesting to this.
In addition the following requirements must be met:
The Contractor must be able to provide the IT capability as set out in the PQQ prior to contract commencement.
The Contractor is expected supply directly employed labour for all work to be carried out in the following work packages:
— Grass cutting, pruning, weed & moss control,
— Power washing,
— Bin store cleaning,
— Close cleaning.
However, the Client may accept the close cleaning as a subcontracted element if the contractor excels in all other work packages of the contract.
All staff employed on the contract must carry the appropriate qualifications, e.g. Herbicide Ticket PA1 & PA4. Trained Arborists.
The Client would also advise that a turnover of 500 000,00 GB would be considered a minimum requirement for organisations replying to the pre-qualification questionnaire. The Contractor will be expected to have attained this limit on each of the last 3 years. However, where you are a member of a group structure and the ultimate holding company is willing to act as a guarantor of your ability to deliver the contract, you may qualify given a lower turnover figure (Providing the ultimate holding company meets the qualifying criteria.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent;
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process;
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession;
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession;
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register;
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process;
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
Further information is provided in the pre-qualification questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank;
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance;
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice;
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Further information is provided in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required: The Client would also advise that a turnover of 500 000,00 GB would be considered a minimum requirement for organisations replying to the pre-qualification questionnaire. The Contractor will be expected to have attained this limit on each of the last 3 years.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
(3) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities;
(4) An indication of the proportion of the contract which the services provider intends possibly to subcontract;
(5) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate;
(6) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(7) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
Further information is provided in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
Contractors wishing to apply for this contract must be able to provide evidence of experience in successfully working on at least 3 other Backcourt maintenance, bin store cleaning, bulk uplift and close cleaning contracts in the last 3 years of a similar nature to the one described within this notice and the pre-qualification questionnaire. The Contracts put forward as evidence for this must have been ongoing for at least 12 months and the Association must be able to obtain references from the respective employers attesting to this.
The Contractor must supply directly employed labour for all work to be carried out in the following areas: grass cutting, pruning, weed & moss control; power washing; bin store cleaning and close cleaning.
All staff on the contract must carry the appropriate qualifications.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

18.4.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

30.4.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

(SC Ref:222347).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2006 (SSI 2006/1) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:19.3.2012