Biomass Fuel Tender

Biomass Fuel Tender

Supply and Delivery of Woodfuels.

UK-Ipswich: other sources of energy supplies and distribution

2012/S 146-244420

Contract notice – utilities


Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Suffolk County Council
Russell Road
Contact point(s):
For the attention of: Andrea Weed
IP1 2BX Ipswich
Telephone: +44 1473264480

Internet address(es):

General address of the contracting entity:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Other: Public Sector Energy Supply
I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting entity:

Biomass Fuel.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
NUTS code UKH14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):

Supply and Delivery of Woodfuels.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Information about lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 1 000 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable contracts, estimated time-frame for subsequent calls for competition:
in months: 48 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions:
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see PQQ.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: Delivery Methods – 50 %.
SCC customers’ woodfuel stores require a mix of delivery types; blown or tipped. Most sites are blown delivery and these sites cannot accommodate any other form of delivery without modifications. Tipped delivery sites can receive blown product but this is not the preferred method for delivery. Other delivery methods can be considered but where modifications are required the supplier will bear all costs of these modifications and any subsequent or associated maintenance.
10.1 Please detail in a method statement of no more than 500 words how you have delivered similar services in the past, which reflect the need of the statement above. Your answer must include details of.
— Blown Chip – 15 %,
— Blown Pellet – 15 %,
— Tipped Walking floor Chip – 10 %,
— Tipped Walking floor pellet – 10 %.
10.2 Delivery Vehicles – 20 %
Please demonstrate in a method statement, of no more than 500 words, reflecting on your past experience, how you have.
Previously addressed dust collection and disposal created during the delivery process.
Your answer must include details of;
— Evidence of a filter system – 10 %,
— How you deal with dust – 10 %.
10.3 Delivery to Sites within Suffolk – 20 %
Please demonstrate in a method statement, of no more than 500 words how you have delivered in other rural locations.
Similar in landscape to Suffolk. Information to be included but not limited to is how you delivered to multi sites.
Your answer must include details of;
— Multisite drops – 10 %,
— Reducing carbon footprint – 10 %.
Emergencies – 10 %.
10.4 Please demonstrate in a method statement, of your past history, in accommodating emergency deliveries within 24
Hours, in normal weather conditions.
Your answer must include details of;
— Sub contracting – 5 %,
— Re routing history / priority drops. – 5 %.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Detailed mobilisation plan with a full programme of activities covering how you would familiarise yourself with our requirements; setting up of any sub-contracts; setting up of the account management team. Weighting 4

2. How you would manage this account. This should include all standard account management processes and any specific processes you would put in place for the benefit of Suffolk County Council. Details must include ash collection, and disposal in line with all current legislation. Weighting 6

3. Details of any and all depots which will be used in carrying out this contract. Please detail your complete supply chain for the products used in this service.This must include location, size, and number of staff based within. Weighting 4

4. Details on the number and type of vehicles currently being operated. This must include full details on how these vehicles meet all EU legislative requirements for the carrying of products. Information regarding how these vehicles meet current environmental standards in emissions. Weighting 4

5. Evidence of how you will be able to meet the delivery requirements of Suffolk County Council as detailed in the Specification Schedule. Weighting 7

6. Full details covering arrangements for emergencies during which they may be asked to deliver anywhere in Suffolk at any time. This includes 24 hours a day, weekends and bank holidays. Please detail arrangements for adverse weather conditions.. Weighting 8

7. Ethical Trading to include evidence of ethically sourceD materials. Weighting 2

8. Details on Carbon Reduction/ Energy Efficiency within your company. Weighting 2

9. Waste reduction/disposal policies and procedures. This information must detail your process on hopper clearing and disposal.. Weighting 3

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:

IV.3.2)Previous publication(s) concerning the same contract

Periodic indicative notice

Notice number in the OJEU: 2012/S 073-120673 of 1.4.2012

IV.3.3)Conditions for obtaining specifications and additional documents

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

31.8.2012 – 15:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

Full details of this tender can be found on the Suffolk Sourcing System – Before viewing this tender, please refer to the Suffolk Sourcing System user guides, which can be acessed via the homepage. Suffolk Sourcing is and E Tendering system joointly operated by Suffolk County, Borough and District Councils.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Suffolk County Council
Endeavour House 8 Russel Road
IP1 2BX Ipswich
Telephone: +44 1473264466

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: As per Regulation of the Public Contracts Regulations, we enter a 10 day ‘standstill period’ before any contract is concluded. Therefore appeals need to be lodged within ten days of reciept of your rejection letter.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:30.7.2012