Birmingham City University Legal Services Framework 2020

Birmingham City University Legal Services Framework 2020

8 Lots. Lot 1: Property and Estates/Construction.

United Kingdom-Birmingham: Legal services

2020/S 019-042299

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Birmingham City University
Postal address: University House, 15 Bartholomew Row
Town: Birmingham
NUTS code: UKG31
Postal code: B5 5JU
Country: United Kingdom
Contact person: Professional Services Category Manager
E-mail: claire.donnelly@bcu.ac.uk
Internet address(es):Main address: https://in-tendhost.co.uk/bcu/aspx/Home

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/bcu/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/bcu/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Legal Services Framework

Reference number: REF 00000360

II.1.2)Main CPV code

79100000

II.1.3)Type of contract

Services

II.1.4)Short description:

Birmingham City Council (BCU) wishes to establish a multi-provider framework agreement for the provision of legal services. BCU is managing this procurement process in accordance with the Public Contracts Regulations 2015 (the ‘Regulations’). This framework agreement is being procured under the restricted procedure (under the light touch regime). The University’s requirements for legal services cover a wide range of areas which have been split into eight lots:

Lot 1: Property and Estates/Construction;

Lot 2: Employment Law and Human Resources;

Lot 3: Education, Charity Law, Governance and Student Matters;

Lot 4: Commercial Services, Procurement and Data Law;

Lot 5: Intellectual Property (General incl Trademarks), Research and State Aid;

Lot 6: Intellectual Property (Patents);

Lot 7: Litigation, Dispute Resolution and Regulatory Matters;

Lot 8: One-stop Shop.

II.1.5)Estimated total value

Value excluding VAT: 4 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Property and Estates/Construction

Lot No: Lot 1 – Property and Estates/ Construction

II.2.2)Additional CPV code(s)

79100000
79140000
66513000
79130000
79110000
66513100

II.2.3)Place of performance

NUTS code: UKG31
Main site or place of performance:

Birmingham City University.

II.2.4)Description of the procurement:

The requirements are a general indication of requirements under each lot, but may not be an exhaustive list of BCU requirements, particularly in light of changing landscape to the sector in terms of regulation and funding. Refer to the ITT documents Lot 1 for full details.

II.2.5)Award criteria

Criteria below
Cost criterion – Name: Pricing schedule / Weighting: 40 %

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Employment Law and Human Resources

Lot No: Lot 2 – Employment Law and Human Resources

II.2.2)Additional CPV code(s)

79100000
79140000
79130000
79110000

II.2.3)Place of performance

NUTS code: UKG31
Main site or place of performance:

Birmingham City University.

II.2.4)Description of the procurement:

The requirements are a general indication of requirements under each lot, but may not be an exhaustive list of BCU requirements, particularly in light of changing landscape to the sector in terms of regulation and funding. Refer to the ITT documents Lot 2 employment law and human resources for full details.

II.2.5)Award criteria

Criteria below
Cost criterion – Name: Price schedule / Weighting: 40 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Education, Charity, Law, Governance and Student Matters

Lot No: Lot 3 – Education, Charity, Law, Governance and Student Matters

II.2.2)Additional CPV code(s)

79100000
79140000
79110000

II.2.3)Place of performance

NUTS code: UKG31
Main site or place of performance:

Birmingham City University.

II.2.4)Description of the procurement:

The requirements are a general indication of requirements under each lot, but may not be an exhaustive list of BCU requirements, particularly in light of changing landscape to the sector in terms of regulation and funding. Refer to the ITT documents Lot 3 education, charity law, governance and student matters for further details.

II.2.5)Award criteria

Criteria below
Cost criterion – Name: Price schedule / Weighting: 40 %

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Commercial Services, Procurement and Data Law

Lot No: Lot 4 – Commercial Services, Procurement and Data Law

II.2.2)Additional CPV code(s)

79100000
79110000

II.2.3)Place of performance

NUTS code: UKG31
Main site or place of performance:

Birmingham City University.

II.2.4)Description of the procurement:

The requirements are a general indication of requirements under each lot, but may not be an exhaustive list of BCU requirements, particularly in light of changing landscape to the sector in terms of regulation and funding. Refer to the ITT documents Lot 4 commercial services, procurement and data law for further details.

II.2.5)Award criteria

Criteria below
Cost criterion – Name: Price schedule / Weighting: 40 %

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Intellectual Property, Research and State Aid

Lot No: Lot 5 – Intellectual Property, Research and State Aid

II.2.2)Additional CPV code(s)

79100000
79140000
79130000
79110000

II.2.3)Place of performance

NUTS code: UKG31
Main site or place of performance:

Birmingham City University.

II.2.4)Description of the procurement:

The requirements are a general indication of requirements under each lot, but may not be an exhaustive list of BCU requirements, particularly in light of changing landscape to the sector in terms of regulation and funding. Refer to the ITT documents Lot 5 — intellectual property (General incl. Trademarks), research and state aid for further details.

II.2.5)Award criteria

Criteria below
Cost criterion – Name: Price schedule / Weighting: 40 %

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Intellectual Property

Lot No: Lot 6 – Intellectual Property – Patents

II.2.2)Additional CPV code(s)

79100000
79140000
79130000
79110000

II.2.3)Place of performance

NUTS code: UKG31
Main site or place of performance:

Birmingham City University.

II.2.4)Description of the procurement:

The requirements are a general indication of requirements under each lot, but may not be an exhaustive list of BCU requirements, particularly in light of changing landscape to the sector in terms of regulation and funding. Refer to the ITT documents Lot 6 — intellectual property (Patents).

II.2.5)Award criteria

Criteria below
Cost criterion – Name: Price schedule / Weighting: 40 %

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Litigation, Dispute Resolution and Regulatory Matters

Lot No: Lot 7 – Litigation, Dispute Resolution and Regulatory Matters

II.2.2)Additional CPV code(s)

66513000
79140000
79100000
79130000
79110000

II.2.3)Place of performance

NUTS code: UKG31
Main site or place of performance:

Birmingham City University.

II.2.4)Description of the procurement:

The requirements are a general indication of requirements under each lot, but may not be an exhaustive list of BCU requirements, particularly in light of changing landscape to the sector in terms of regulation and funding. Refer to the ITT documents Lot 7 — litigation, dispute resolution and regulatory matters.

II.2.5)Award criteria

Criteria below
Cost criterion – Name: Price schedule / Weighting: 40 %

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

One-stop Shop

Lot No: Lot 8 – One-stop Shop

II.2.2)Additional CPV code(s)

66513000
79140000
79111000
79112000
79130000
79100000
79110000
66513100

II.2.3)Place of performance

NUTS code: UKG31
Main site or place of performance:

Birmingham City University.

II.2.4)Description of the procurement:

The requirements are a general indication of requirements under each lot, but may not be an exhaustive list of BCU requirements, particularly in light of changing landscape to the sector in terms of regulation and funding. Refer to the ITT documents Lot 8 — one-stop shop (all Legal Services).

II.2.5)Award criteria

Criteria below
Cost criterion – Name: Price schedule / Weighting: 40 %

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Not applicable.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 15
In the case of framework agreements, provide justification for any duration exceeding 4 years:

This framework will not exceed 4 years

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/02/2020
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 9 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 02/03/2020
Local time: 12:00
Place:

In-tend opening ceremony.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

40 months.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Birmingham City University use the Oracle ERP System.

VI.4)Procedures for review

VI.4.1)Review body

Official name: Birmingham City University
Postal address: University House, 15 Bartholomew Row
Town: Birmingham
Postal code: B5 5JU
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

Official name: Birmingham City University
Postal address: University House, 15 Bartholomew Row
Town: Birmingham
Postal code: B5 5JU
Country: United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

VI.4.4)Service from which information about the review procedure may be obtained

Official name: Birmingham City University
Postal address: University House, 15 Bartholomew Row
Town: Birmingham
Postal code: B5 5JU
Country: United Kingdom

VI.5)Date of dispatch of this notice:

27/01/2020