BMS Maintenance Tender

BMS Maintenance Tender

Kingston University Services Company Ltd is seeking a supplier for the provision of Building Maintenance Systems Maintenance.

UK-Kingston upon Thames: Repair and maintenance services of electrical and mechanical building installations

2013/S 124-213156

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Kingston University
River House, 53-57 High Street
Contact point(s):
For the attention of: Ariana Beatty
KT1 1LQ Kingston upon Thames
Telephone: +44 2084173104

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Kingston University Services Company Ltd (KUSCO) is a wholly owned subsidiary of Kingston University
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Kingston University Service Company Ltd (KUSCO) is a specialist services and facilities management company which is a wholly owned subsidiary of Kingston University

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

CPU-EU-048-2013 BMS Maintenance
II.1.2)Type of contract and location of works, place of delivery or of performance

NUTS code UKI22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Kingston University Services Company Ltd is seeking a supplier for the provision of Building Maintenance Systems Maintenance.
The scope encompasses survey, maintenance and repair/refurbishment work to the Building Management and control systems currently found within the 61 teaching, staff, administration, etc. buildings. It does not cover the 100 residential blocks that also make up the building stock. This maintenance contract is designed to cover all systems that control the environment within a building. In more complex cases this will be a full Building Management System which not only controls the building environment, but also monitors other life safety and building systems. At the other extreme, however, simpler systems may work under the dictates of local controllers based around a time clock and an optimum start. The extent of these works does not extend to the domestic systems installed in the Halls of residence.
The older building stock is expected to undergo refurbishment and as part of this exercise old plant, equipment and control systems will be updated or replaced. It is expected as part of these works the BMS / Controls Maintenance contractor will play an important role as an advisor to the University.
It is expected that as part of their day-to-day duties, the BMS / Controls Maintenance Contractor will advise the University of ways in which both campus and individual building energy consumption can be reduced.
II.1.6)Common procurement vocabulary (CPV)

50710000, 71314000, 45315000, 71314300, 71314200, 71630000, 71631300, 71314100, 71334000, 71314310, 31200000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The tender is for the supply of maintenance support services for building management and automatic control systems. It also encompasses a survey of the control systems utilised throughout the specified Universitys building stock.
The BMS maintenance service level shall include, but not be limited to:-
i) Electrical panel maintenance
ii) BMS IT equipment maintenance
iii) Hardware maintenance, including all remote actuators, drives, etc
iv) Software maintenance – Ensuring that the latest version of the maintenance software is installed along with any relevant patches or other updates. The current software solution is Trend 963 BMS.
v) The maintenance of hardware and software shall include the replacement of failed or faulty components.
vi) Building performance maintenance.
The Contract will be let for an initial three year period (at an estimated cost of 520000-620000 GBP for three years) and may be extended by a further twelve months up to a maximum of two occasions.
Estimated value excluding VAT:
Range: between 520 000 and 620 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Weighted Selection Criteria set out in PQQ Instructions published at

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

1.8.2013 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

This EU procedure is being managed and administered by Kingston University ( on behalf of its wholly owned subsidiary KUSCO (

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:26.6.2013