Boiler Improvement Programme for Schools
We require installation of a solution that will make a range of boilers more efficient by reducing boiler energy use. UK-Winchester: parts of central-heating boilers
Section I: Contracting authority
Hampshire County Council
Three Minsters House, Winchester High Street
Contact point(s): Mr. Ian Pearce via:- https://in-tendhost.co.uk/hampshire
For the attention of: property services
SO23 8UL Winchester
General address of the contracting authority: http://www.hants.gov.uk/
Electronic access to information: https://in-tendhost.co.uk/hampshire
Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/hampshire.
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Main site or location of works, place of delivery or of performance: Primary, special and secondary schools at various locations throughout the county of Hampshire, UK.
NUTS code UKJ3
As a minimum requirement of this contract at least 70 % of schools in the programme must be covered by the winning solution. As this is key to the successful implementation of the programme, failure to attain coverage on any less than 70 % of schools will result in the failure of the tender to proceed further. There are approximately 400 primary schools, 26 special schools and 90 secondary schools with a combined total of approximately 1852 boilers.
Applicant’s will also fail to proceed further in the tender if questions pertaining to Selection Criteria do not result in a pass mark being attained. (Please see ITT documentation for details of pass/fail questions in the Selection Criteria)>.
The Authority expects that in fulfilment of this requirement the successful solution should offer a range of benefits or attributes such as:
— Provides demonstrable fuel efficiencies.
— Transferable where boiler replacement occurs.
— Transferable where fuel conversions occur.
— Maintain a default boiler operation if the solution fails.
— Easy to maintain – low cost / no maintenance.
— Suitable for single or multiple boiler installations.
— Simple to operate.
— Simple to install.
— Indicate operational mode (run/fail).
— Interface with all existing boiler controls (including BEMS).
— Maintain boiler sequencing.
44621221 – FA01, 44621200, 50531100, 71314200, 71314310
Range: between 2 000 000,00 and 2 400 000,00 GBP
Section III: Legal, economic, financial and technical information
Core Clauses 5 thru 6 apply.
Description of particular conditions: Suppliers are expected to visit and report on 5 model sites as part of this tender exercise. Data caputred from model sites will be used during the life of the contract for benchmarking of savings and on going savings data capture.
2007/2157, 2009/2992, 2011/1441 and Regulation 23 of the Public Contracts Regulations
2006 as amended by “The Public Contracts (Amendment) Regulations 2009, and as set out
In the Selection Criteria questions of this tender.Tenderers are advised it is a condition of this contract that all managers and operatives (Including sub-contractors) are suitably competent to execute all trades and operations encompassed by these Contracts in full compliance with UK legislation.
2007/2157, 2009/2992, 2011/1441; and Regulation 24 of the Public Contracts
Regulations 2006 as amended by The Public Contracts (Amendment) Regulations 2009, and as set out in the Selection Criteria whish forms the initial part of this tender documentation. Financial Peformance assessments will be assessed by the Authorities using N2Check.
Minimum level(s) of standards possibly required: Tenderers are advised that the following minimum insurance levels are required:
Employer’s Liability £10million.
Public Liability £10million.
Professional Indemnity £5million.
To support the financial assessment the Council will obtain a financial appraisal report from N2Check. The report provides the Council with an overall Risk Score which will be used to assess the applicants financial standing. If this information is not available from N2Check, a risk score will be calculated as per the model detailed in the selection criteria guidance found as part of the tender documentation. The risk score obtained for your organisation will be assessed against the criteria as detailed below:
Score of between 0 and 25 – fail.
Score of between 26 and 50 – pass – subject to provision of a suitable parent company guarantee or commitment to provide a performance bond if/when deemed appropriate. If either one of these is unable to be provided, this will result in a “Fail.” Please note: a financial appraisal (using the same financial appraisal and evaluation process) will be carried out on the parent company to assess their suitability to act as guarantor.
Score of 51 and over – pass.
Further details are contained in the tender documentation.
In accordance with Articles 43 to 51 of Directive 2004/18/EC as amended by S.I.
2007/2157, 2009/2992, 2011/1441; and Regulation 25 of the Public Contracts
Regulations 2006 as amended by The Public Contracts (Amendment) Regulations 2009, and as set out in theSelection Criteria questions that form the initial part of this tender excercise.
Section IV: Procedure
The most economically advantageous tender in terms of the criteria stated below
1. Quality: programme delivery & capacity. Weighting 10
2. Quality: customer satisfaction & programme quality & collaboration. Weighting 10
3. Quality: product and installation. Weighting 16
4. Quality: health and safety. Weighting 6
5. Quality: reporting on model sites. Weighting 6
6. Quality: methodology for monitoring and measuring savings. Weighting 12
7. Commercial: whole life costing. Weighting 15
8. Commercial: pay back. Weighting 15
9. Commercial: coverage of estate capacity. Weighting 5
10. Commercial: number of schools covered (pass/fail). Weighting 5
Prior information notice
Notice number in the OJEU: 2011/S 238-384300 of 10.12.2011
Payable documents: no
Additional information about authorised persons and opening procedure: Authority Solicitors registered as Opening Ceremony Users on In-Tend.
Section VI: Complementary information
— Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://in-tendhost.co.uk/hampshire.
— Registering your company: If you need to register your company, either click on the ‘register’ button on the left of the screen or click on ‘register’ on the toolbar at the top. This will take you to a registration screen. Complete all boxes shaded yellow. Adding other information will make it easier to contact you in future.
— Company Registration – If you are a charity, voluntary organisation etc without a company registration then please click on the ‘I do not have a company registration’.
— Primary user details – This will be the main contact in the organisation. You can add a further contact under additional users and in the company details once you have logged into In-Tend.
— Additional user details – We recommend that you have more than one user to cover for annual leave and unplanned absences. You should not share passwords with colleagues as this could be a security risk if people leave your organisation and move to a competitor. All users will be able to see the same information but will have separate log ins. If you require more than two users then you will be able to add further users under the company details once you have logged in.
— Passwords – these must be between 6 and 8 characters. Passwords should never be shared with anyone. You should choose a password that cannot be guessed and this should not be written down.
— Business classification – click on the ‘Business Classifications’ tab. Search for classifications that are relevant to your company (note that clicking on the search button when the search field is blank will return all classifications). You can add as many or few classifications as you wish.
— Once all details are added click the ‘Register My Company’ button. If you have tried to register a company that has already been previously registered, you will get a message telling you that there has been a problem. Please ask the users that are already registered to add you to the existing company record. If you do not know who to contact within your organisation then please contact Hampshire County Council at email@example.com. for advice.
— If you have successfully registered your company, a message will appear thanking you for your registration. Each of the users registered will receive an e-mail confirming registration, their e-mail address and password. Unique user IDs will also be provided and should be retained as a means of identification.
— This is the end of the registration process. Please note that this process only needs to be completed once. If you need changes in the future then go to the ‘company details’ and select the appropriate button for the areas that you wish to amend.
— Updating your company details: You can update your company details at any time. Once logged in, click on ‘Company Details’ in the toolbar then select the relevant tab to update.
— Important – Do not register your company more than once. If your company is already registered and you want to change your company details or add a new contact for your company then please see the section on updating your company details later in this document.
2. In order to express an Interest in the tender –
— Click on ‘Tenders’ then ‘Current’ in the toolbar. This will bring up a list of the current opportunities. Search for or scroll down to the tender that you are interested in and click on ‘View Details’ button. If once you have read the details and any clarifications, you are still interested in the project then click on the ‘Express Interest’ button.
— At this point, if you have not already done so, you will need to log into the website using the details that your company has already registered. If your company has not registered, click on the ‘Register’ button (see guidance above). If you require additional access to your existing registration then see the updating your company details section above.
— Once you have expressed an interest you will be returned to the tender management screen where you will be able to see the status of the project.
— The ‘tender management’ screen gives more details about the project including: a summary of the project, tender documents, correspondence for the project, clarifications for the project (only visible if clarifications exist) and a history for the project.
— More than one document will have been attached. You can choose to either view or download any of the documents. Where you need to make amendments to a document e.g. to answer questions you must download the document before you can make changes.
— To download a document, click on the download document button and follow the instructions on the screen. Each document will need to be saved individually – you can’t view or save multiple documents.
For guidance on uploading your tender response, please contact firstname.lastname@example.org.
Body responsible for mediation procedures
Royal Institute of Chartered Surveyors
VI.5)Date of dispatch of this notice:21.5.2012