Booking Systems Tender – Bookings Systems Framework

Booking Systems Tender – Bookings Systems Framework

Hampshire County Council is seeking to establish a framework of supplier that can provide a variety of generic and specific booking systems.

United Kingdom-Winchester: Software package and information systems

2014/S 074-127520

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hampshire County Council
Hampshire County Council, The Castle Winchester, Hampshire
For the attention of: Joseph Newton
SO23 8UJ Winchester
UNITED KINGDOM
E-mail: procurement.support@hants.gov.uk

Internet address(es):

General address of the contracting authority: http://www.hants.gov.uk/

Electronic access to information: https://in-tendhost.co.uk/hampshire/

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/hampshire/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Bookings Systems Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
NUTS code UKJ3,UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 20
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 000 000 and 2 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Hampshire County Council is seeking to establish a framework of supplier that can provide a variety of generic and specific booking systems. The scope of the framework is to cover room bookings, resource booking, seat bookings and ticket sales, as well as a range of generic booking systems.
We do not require, nor request, the creation of bespoke booking solutions for this tender.
II.1.6)Common procurement vocabulary (CPV)

48000000, 48420000, 48421000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Complex Systems

1)Short description

The Complex systems Lot specifically requires systems that are capable of providing a high level of functionality including but not limited to: High volume Event bookings, Physical or e-tickets, multiple day (or part) events, integration with existing systems, and system reports.
2)Common procurement vocabulary (CPV)

48000000, 48420000, 48421000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Simple Systems

1)Short description

The Simple Systems Lot specifically requires SaaS systems that are capable of providing a low to medium level of functionality including off the shelf, including but not limited to: low to medium volume Event bookings, single day events, person booking, room booking, site booking, some integration with existing systems, and basic system reports.
Systems in this lot are off the shelf and have all or most functionality available as standard.
2)Common procurement vocabulary (CPV)

48000000, 48420000, 48421000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require deposits, guarantees, bonds, warranties and other forms of appropriate security. As defined in the procurement documentation. Any requirement for deposits and/or guarantees would need to be satisfied prior to contract award.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form will be required. In the case of organisations applying as a consortia or joint venture, full details for each member is required. It will be necessary for each member to sign an undertaking that they shall be jointly and severally responsible for the performance of the contract. As defined in the procurement documentation.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 43 to 51 of Directive 2004/18/EC as amended by S.I. 2007/2157, 2009/2992, 2011/1441 and Regulation 23 of the Public Contracts Regulations 2006 as amended by ‘The Public Contracts (Amendment) Regulations 2009’, and as set out in the tender documents. Organisations are advised it is a condition of this contract that all managers and operatives (including subcontractors) are suitably competent to execute all trades and operations encompassed by these Contracts in full compliance with UK legislation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 43 to 51 of Directive 2004/18/EC as amended by S.I. 2007/2157, 2009/2992, 2011/1441; and Regulation 24 of the Public Contracts Regulations 2006 as amended by The Public Contracts (Amendment) Regulations 2009, and as set out in the tender documents.
Minimum level(s) of standards possibly required: Financial Stability rating to be assessed by N2 Check, details included in the tender documents, failing this will result in your bid being rejected.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

R.B502744
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

21.5.2014 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
Other: English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Tenderers are required to register their company details on the In-tend, e-tendering system. No charge is made for registration or access to this system. Full details and user guides on how to register and operate the system are available via the link https://in-tendhost.co.uk/hampshire/. Once in the web site, click on ‘current tenders’ and then on ‘new tender details’ for this contract for further informa ion. If you wish to express interest please click on ‘express interest’ and if you have not previously done so, register your company. The e-mail address should be for the person who will deal with the tender, as login details, subsequent messages and tender documents will be automatically sent to this e-mail address, therefore please ensure the email account registered on this system is regularly monitored. You may register more than one user per organisation against your account.

The Framework Agreement will be available for use by or on behalf of UK public sector bodies (and their statutory successors and organisations created as a result of re-organisation or organisational changes). These will include:
Central Government Departments & their Agencies (a list of Executive Agencies can be found at: http://www.cabinetoffice.gov.uk/ministerial_responsibilities/executive_agencies.aspx ), Non Departmental Public Bodies (NDPBs) (a list of NDPBs can be found at Annex A to the Public Bodies Directory 2007 published by the Cabinet Office which can be found at http://www.civilservice.gov.uk/documents/pdf/public_bodies/

public_bodies_2007.pdf); NHS Bodies (i.e. Acute Trusts, Ambulance Trusts, Primary Care trusts, Care Trusts, NHS Hospital Trusts, Strategic Health Authorities, Mental Health Trusts, Special Health Authorities, Community Health Councils, Local Health Boards, NHS Trusts, NHS Scotland and its organisations and Special NHS Boards in Scotland (lists of such Authorities and Trusts can be found at:
http://www.nhs.uk/servicedirectories/Pages/PrimaryCareTrustListing.aspx

http://www.wales.nhs.uk/catorgs.cfm

http://www.show.scot.nhs.uk/organisations/index.html

http://www.show.scot.nhs.uk/organisations/special_hbs.html http://www.hscni.net/)), and Local Authorities (i.e. a local authority as defined in Regulation 3(2) to (5) of the Public Contracts Regulations 2006 (the Regulations) a list of such authorities can be found at: http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/

AToZOfLocalCouncils/DG_A-Z_LG), Police & Emergency Services Authorities (i.e. fire authorities, fire and rescue authorities (a list of fire authorities can be found at: http://www.fireservice.co.uk/information/ukfrs.php)), police authorities and the Metropolitan Police Authority as defined by Regulation 3 (1) (j) to (p) of the Regulations, Educational Establishments (i.e. schools maintained by local authorities; Academies; City Technology Colleges; the Learning and Skills Council; further education establishments, Universities and Registered Social Landlords (RSLs)(a list of RSLs can be found at http://www.housingcorp.gov.uk/server/show/nav.489).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:10.4.2014