Booklet Design and Print Contract – London

Booklet Design and Print Contract – London

To deliver the design, print, distribution and project management of the Mayoral and London Assembly 2020 Election Booklets.

United Kingdom-London: Printed matter and related products

2019/S 086-206509

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Greater London Authority
City Hall, The Queen’s Walk
United Kingdom
Contact person: Ms Tobi Seriki
Telephone: +44 2030547472
NUTS code: UK
Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


2020 Election Booklet Design, Print, Distribution and Project Management

Reference number: DN375092

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Transport for London will be conducting this procurement on behalf of the Greater London Authority (GLA). The GLA, on behalf of the Greater London Returning Officer (GLRO), wishes to procure a service provider to deliver the design, print, distribution and project management of the Mayoral and London Assembly 2020 Election Booklets.

The standard selection questionnaire is expected to be made available by Friday 3.5.2019 at

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The Mayor of London and London Assembly 2020 Election Booklet is a statutory requirement under the Greater London Authority Elections (Election Addresses) Order 2003.

The service provider will be required to project manage, design, print and deliver the statutory election booklets to every registered voter ahead of the elections, which will take place on 7.5.2020.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 60 %
Price – Weighting: 40 %
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 10
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5
Objective criteria for choosing the limited number of candidates:

The standard selection questionnaire is contained in the procurement documents on

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 31/05/2019
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 24/06/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows

VI.3)Additional information:

Please note all economic operators are required to express their interest by registration on the E-tendering website as listed below. After registering you should look for the Opportunity DN375092 — Election 2020 — Booklet design, print, fulfilment and distribution.

Economic operators interested in being considered for this opportunity must express interest by means of completing the standard selection questionnaire detailing their capabilities.

Transport for London (TfL) reserve the right not to consider expressions of interest received after the closing date/time or received by means other than the portal.

TfL/GLA reserves the right at any stage to reject or disqualify or revise the pre-qualified status of any tenderer who:

1) Provides information or confirmations which later prove to be untrue or incorrect; and/or

2) Does not submit a tender in accordance with the requirements set out in the procurement documents or as directed by TfL during the procurement process; and/or

3) Fulfils any 1 or more of the criteria detailed in Regulation 57 of the Public Contracts Regulations 2015. This procurement process is being conducted electronically on the e-Tendering portal ProContract from Proactis. The portal can be accessed via the following link:


VI.4)Procedures for review

VI.4.1)Review body

Transport for London
55 Broadway
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Contracting Authority will observe a standstill period for a minimum of 10 calendar days from when the contract award notice is issued to bidders. That notice will provide full information on the award decision. The standstill period provides time for unsuccessful bidders to challenge the award decision before the contract is entered into. Any appeal or request for additional information should be sent to the (name and address as in Section I.1). The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: