Brackmills Term Landscape Maintenance Contract

LC131 Brackmills Term Landscape Maintenance Contract

To maintain the HCA’s green estate within the Brackmills area, Northampton.Reference number:

Deadline date: 21/12/2011
This deadline is for… Expressions of Interest by 5pm
Contract value: £60,000 – £75,000
Location where the contract is to be carried out: Northampton BRACKMILLS,
Is this suitable for smaller suppliers? Yes
Is this contract suitable for a voluntary, community and social enterprise
organisations? Yes
Name of the buying organisation: Homes and Communities Agency

To maintain the HCA’s green estate within the Brackmills area, Northampton. The
work includes; routine site inspections, cleansing, grass cutting, hedge
cutting, SUDS maintenance, weed control, playground maintenance, maintenance of
herbaceous & aquatic planting and unplanned works. Works are not notifiable
under CDM. The minimum level of Public Indemnity & Employers Liability insurance
cover needed for this contract is £5 million and £10 million respectively.

Contract type: Services – 27
Is it a framework agreement? No
Is this contract related to a programme of funding? No
Contract will be awarded based on: Lowest price
Estimated length of contract: 24 Months

Contact name Beverley Neal
Address Genesis Centre, Birchwood Science Park, Warrington, Cheshire, WA3 7BH
Telephone 01925 844 017
Extension number:
Fax 01925 844002

Web address

These works are being procured via a single stage tender. Whereby all interested
candidates who respond to this contract notice will be invited to tender. Tender
documents will be issued in January 2012 Tender documents will be provided
digitally and must be submitted by paper submission (one hard copy) with a
supporting digital copy on a suitable storage device (CD/Memory stick). The
tender document will include a mandatory PQQ which will be evaluated first. The
criteria for evaluation is pass or fail and if a contractor fails any element of
the Mandatory PQQ then the priced element of their submissions will not be
evaluated. As part of the procurement process, the HCA needs to be satisfied
that you have systems in place for managing health and safety within your
business. Organisations wishing to tender for HCA contracts must be registered
and assessed by a prequalification assessment scheme which is a member of SIPP
(Safety Schemes in Procurement). This also applies to Non Construction
companies. Registration and assessment must be in place prior to formally
tendering for the project or works. Further information on SIPP and details of
assessment scheme members can be found on Contractors
must have in place Public and Employers Liability insurance cover of £5 million
and £10 million to undertake this Contract respectively. The Contract will be
awarded based on lowest price. The lowest tender will be checked and the
Contractor will be notified of any errors in computation of his tender and
afforded the opportunity to amend, stand by the tender or withdraw. Should the
contractor elect to withdraw his offer, the next lowest tender will be examined
accordingly. All interested candidates should submit a written expression of
interest (via email or post) quoting the contract title and reference number to
the contact details provided. Tender documents will be issued at the end of the
contract notice period in January 2012. This procurement exercise is being
managed by TEP Limited on behalf of the Homes and Communities Agency (the
Contracting Authority), all correspondence should be placed to TEP as specified
in the Contract Information. All discussions, meetings and communications will
be conducted in . The contract will be subject to  law. Tenders and all
supporting documents must be priced in GBP and all payments under the contract
will be made in GBP. This procurement and award is subject to the transparency
arrangements being adopted by the UK Government. These arrangements include the
publication of tender documentation issued by the HCA and the contract between
the HCA and supplier. Bidders should highlight any areas they consider
commercially sensitive in order for the HCA to be able to honour our
transparency obligations without undermining the bidders commercial interests.
Candidates are advised that the HCA is subject to the Freedom of Information Act
2000 (“The Act”). If a candidate considers that any of the information supplied
as part of this procurement procedure should not be disclosed because of its
commercial sensitivity, confidential or otherwise, they must, when providing
this information, clearly identify the specific information they do not wish to
be disclosed and clearly specify the reasons for its sensitivity. The HCA shall
take such statements into consideration in the event that it receives a request
pursuant to the Act which relates to the information provided by the interested
party. Please note, it is insufficient to include a statement of confidentiality
encompassing all the information provided in the response.