Bracknell Forest Borough Council Advocacy Services

The 4 services that are being commissioned (either collectively, separately or a mixture) are: Lot 1 — Independent Mental Capacity Advocacy (IMCA), Lot 2 — Independent Mental Health Advocacy (IMHA).

United Kingdom-Bracknell: Guidance services

2016/S 051-085317

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bracknell Forest Borough Council
Time Square, Market Street
Contact point(s): Adult Social Care Contracts Team
For the attention of: Julian Martin
RG12 1JD Bracknell
UNITED KINGDOM
Telephone: +44 1344351519
E-mail: contracts.team@bracknell-forest.gov.uk

Internet address(es):

General address of the contracting authority: www.bracknell-forest.gov.uk

Further information can be obtained from: South East Business Portal
Internet address: https://www.businessportal.southeastiep.gov.uk/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: South East Business Portal
Internet address: https://www.businessportal.southeastiep.gov.uk/

Tenders or requests to participate must be sent to: South East Business Portal
Internet address: https://www.businessportal.southeastiep.gov.uk/

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Advocacy Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services

NUTS code UKJ11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Bracknell Forest Council’s Adult Social Care Health and Housing department is seeking to commission a locally-focussed, holistic solution for Bracknell Forest residents. This will represent a move away from the various and more complex Berkshire, cluster and council area arrangements which have existed in the past.
The 4 services that are being commissioned (either collectively, separately or a mixture) are;
Lot 1 — Independent Mental Capacity Advocacy (IMCA),
Lot 2 — Independent Mental Health Advocacy (IMHA),
Lot 3 — Independent Health Complaints Advocacy,
Lot 4 — General Social Care Advocacy.

II.1.6)Common procurement vocabulary (CPV)

85312310, 85312300, 85300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The large value range depends on the number of years the contract will continue.
Estimated value excluding VAT:
Range: between 140 000 and 825 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract duration for each Lot will be for a maximum of 5 years, covering an initial period of 2 years plus 3 optional extensions, each of 1 year in duration (i.e. 2+1+1+1=5). The reason for the 1 year extensions is uncertainty over funding.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Independent Mental Capacity Advocacy (IMCA)

1)Short description

Independent mental capacity advocates are available to represent people who lack capacity to make decisions about serious medical treatment, the provision of or change of accommodation, where there are no relatives or friends to act on their behalf.
The Council’s intention is to appoint 1 supplier per Lot.

2)Common procurement vocabulary (CPV)

85312310, 85300000, 85312300

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Independent Mental Health Advocacy (IMHA)

1)Short description

Independent mental health advocates (IMHAs) aim to enable residents to participate in decisions about their care and treatment.
The Council’s intention is to appoint 1 supplier per Lot.

2)Common procurement vocabulary (CPV)

85312310, 85312300, 85300000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Independent Health Complaints Advocacy

1)Short description

Providing support to people wishing to make a complaint about services from the NHS.
The Council’s intention is to appoint 1 supplier per Lot.

2)Common procurement vocabulary (CPV)

85312310, 85312300, 85300000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: General Social Care Advocacy

1)Short description

Provide Independent advocacy to eligible residents (rather than just people referred by the Local Authority) from the point of first contact with the local authority through to any subsequent stage of the assessment, planning, care review, safeguarding enquiry or safeguarding adult review.
The Council’s intention is to appoint 1 supplier per Lot.

2)Common procurement vocabulary (CPV)

85312310, 85312300, 85300000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See procurement documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See procurement documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See procurement documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See procurement documents.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See procurement documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See procurement documents.
Minimum level(s) of standards possibly required: Tenderers’ turnover should equal at least double the annual contract value tendered.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See procurement documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 227-413406 of 24.11.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.4.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.4.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracts are set to start on 1.9.2016. The contract duration for each Lot, will be for a maximum of 5 years, covering an initial period of 2 years plus 3 optional extensions, each of 1 year in duration (i.e. 2+1+1+1=5). The reason for the 1 year extensions is due to uncertainty over funding from central government. If there is a reduction in this funding then the contract will be renegotiated with the Contractor(s). The Lots are not a fixed price contract.
This procurement process is being completed under the ‘Light Touch Regime’, governing ‘Social and Other Specific Services’ detailed in the Public Contracts Regulations 2015. The Council will evaluate the tenders in stages which will be detailed in the procurement documents. The number of stages will depend on the level of interest received. As a minimum, providers will need to demonstrate their experience of providing advocacy services and transferring staff from other provider(s) where relevant.
Procurement documents can be found on the South East Business Portal. Please ensure that you register your interest in this opportunity on the Portal so that you can be sent any clarifications.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

10.3.2016