Bracknell Forest Borough Council Reactive Building Maintenance Contract

The council are looking to appoint a contractor to provide a reactive building maintenance and repair service.

United Kingdom-Bracknell: Miscellaneous building structures

2019/S 145-357644

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Bracknell Forest Borough Council
Time Square, Market Street
Bracknell
RG12 1JD
United Kingdom
Contact person: Mr Kevin Ayers
Telephone: +44 1344351471
E-mail: Procurement.Team@Bracknell-Forest.gov.uk
NUTS code: UKJ11

Internet address(es):Main address: http://www.bracknell-forest.gov.uk

Address of the buyer profile: http://www.bracknell-forest.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://sebp.due-north.com/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://sebp.due-north.com/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

To Provide a Reactive Building Maintenance and Repair Service. The Contractor will provide Maintenance and Repair of Building Fabric

Reference number: DN425224

II.1.2)Main CPV code

44112000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Council are looking to appoint a contractor to provide a reactive building maintenance and repair service. There may also be an opportunity, subject to performance; to be invited to quote for other minor building works/contracts. The appointed contractor will be required to provide a 24 hour service to all Bracknell Forest Council premises including schools. Schools will be included in the invitation to tender but their decision to procure the service will be on an optional basis.

The contractor will provide maintenance and repair of building fabric, mechanical and electrical services. The exception to this will be where term maintenance contracts exist for specialist plant and equipment.

The contract will commence on 1.12.2019 with an initial period of 3 years term and discretionary 2 year extension (i.e. 3 + 1 + 1). Total contract value estimated between 1 200 000 GBP and 2 000 000 GBP depending on usage and contract duration.

II.1.5)Estimated total value

Value excluding VAT: 2 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKJ11

II.2.4)Description of the procurement:

The appointed contractor will be required to provide a 24 hour service to all Bracknell Forest Council premises including schools. Schools will be included in the Invitation to Tender but their decision to procure the service will be on an optional basis.

Work will be prioritised into three categories, 2 hour maximum response on emergency or health and safety (life threatening) situations, 4 hour maximum response for urgent but non-emergency work and 4 days for all other work required.

The contract will commence on 1.12.2019 with an initial period of 3 years term and discretionary 2 year extension (i.e. 3 + 1). Total contract value estimated between 1 200 000 GBP and 1 600 000 GBP depending on usage and contract duration. Organisations must register their interest on the South East Business Portal site in order to receive any changes or notifications issued by the Council during this tender process. The Council will not be held responsible for lack of communication to any organisation who does not register their interest. Clarification questions can also be sent through this site.

This will be a restricted 2-stage process. Stage 1 is the selection questionnaire for tenderer selection and, if successful, at stage 1, organisations will be invited to tender at stage 2.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/12/2019

End: 30/11/2022

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3

Maximum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/08/2019

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Bracknell Forest Borough Council
Bracknell
RG12 1JD
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

26/07/2019