Branded Stationery Contract

Housing and Care 21 are seeking a supplier to provide items of printed stationery and promotional items.

United Kingdom-Birmingham: Printed matter and related products

2016/S 106-188342

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Housing and Care 21
Tricorn House, 51-53 Hagley Road, Edgbaston
Birmingham
B16 8TP
UNITED KINGDOM
Contact person: Jasmin Keogh
E-mail: jasmin.keogh@housingandcare21.co.uk
NUTS code: UK

Internet address(es):Main address: https://housingandcare21.co.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Printed-matter-and-related-products./6S96374X93

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: http://www.delta-esourcing.com/tenders/UK-title/6S96374X93

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Branded stationery, print and promotional items.

II.1.2)Main CPV code

22000000 – UB04

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Housing and Care 21 are seeking a supplier to provide items of printed stationery and promotional items to include but not limited to: letter headed paper, business cards, banners, letters, brochures, posters, folders, training kits for L and D. Contract to commence September 2016.

II.1.5)Estimated total value

Value excluding VAT: 1 800 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

22100000

22458000

22800000

30199710

39294100

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

United Kingdom.

II.2.4)Description of the procurement:

Housing and Care 21 currently spend 600 000 GBP per annum on printed stationery items. These are branded stock items, bespoke print requirements and promotional items. We are seeking a supplier to provide us with these items to a number of sites within the UK. It is a requirement that Housing and Care 21 have the ability to order via an online ordering system (Web2Print) and suppliers must be able to demonstrate the availability of such a system at PQQ stage. The contract is to commence in September 2016 with the term being 2 years with the option to extend for a further 1 year based on supplier performance. The full contract estimate (including the 1 year extension) is 1 800 000 GBP. This contract does not include the provision of Design Services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Minimum level(s) of standards possibly required:

Must have a minimum turnover of at least 1 200 000 GBP per annum.

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

An electronic auction will be used

Additional information about electronic auction:

Suppliers selected to proceed to tender stage will be provided with access information to Market Dojo (our provider of the e-auction platform)www.marketdojo.com

Prior to the e-auction you will be required to provide us with initial pricing for our annual volume of goods on a multi-line item bid sheet. This sheet is required to be uploaded in response to the tender question on Pricing and will be the pricing that you will enter in advance of the e-auction. The auction will take place on an anonymous basis where other bidders will only be able to see how they are ranked throughout the e-auction. The auction will form the 40 % price element of the overall score and tenders will not be awarded on price alone but on the basis of the Most Economically Advantageous Tender.

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/07/2016

Local time: 17:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 04/07/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

34 months.

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Birmingham:-Printed-matter-and-related-products./6S96374X93

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/6S96374X93

GO Reference: GO-201661-PRO-8294656.

VI.4)Procedures for review

VI.4.1)Review body

Housing and Care 21
Tricorn House, 51-53 Hagley Road, Edgbaston
Birmingham
B16 8TP
UNITED KINGDOM
E-mail: jasmin.keogh@housingandcare21.co.ukInternet address:www.housingandcare21.co.uk

VI.4.2)Body responsible for mediation procedures

High Court of England and Wales
The Strand
London
WC2A 2LL
UNITED KINGDOM

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

01/06/2016

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