Breakdown Recovery Service London

Breakdown Recovery Service London

The scope of this requirement is to appoint a service provider that is responsible for promptly moving buses and other vehicles that cause an obstruction in the carriageway due to mechanical failure, in the busy central London area.

UK-London: Breakdown and recovery services for buses

2013/S 119-204447

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Transport for London – Surface Transport
Palestra 197 Blackfriars Road
SE1 8NJ London
UNITED KINGDOM

Internet address(es):

General address of the contracting entity: www.tfl.gov.uk

Address of the buyer profile: http://www.tfl.gov.uk/eprocurement

Electronic access to information: http://www.tfl.gov.uk/eprocurement

Electronic submission of tenders and requests to participate: http://www.tfl.gov.uk/eprocurement

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Urban railway, tramway, trolleybus or bus services
I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:

tfl_scp_000752_Breakdown_Recovery_Service
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):

The scope of this requirement is to appoint a service provider that is responsible for promptly moving buses and other vehicles that cause an obstruction in the carriageway due to mechanical failure, in the busy central London area. The requirement will be managed by CentreComm which is located with Surface Transports Traffic and Operations Centre. LBL require a dedicated recovery service for use in the Central London area to remove predominantly broken down buses, however other vehicles may also be removed. The service will be provided between the hours of 0700 and 1900, Monday to Saturday, however there are occasions when the working day will be extended to cater for special events. During the hours of operation the vehicle will be stationed at Achilles Way, just north of Hyde Park Corner, and will remain there unless tasked by the CentreComm Network Duty Manager (NDM) to recover a vehicle at another location. Usually just one recovery vehicle is required, however during events such as the Notting Hill Carnival a second vehicle will need to be on standby. CentreComm will be responsible for determining the potential level of disruption that a broken down vehicle is likely to cause and on that basis will arrange for the recovery service to be dispatched in order to recover the vehicle as soon as possible (usually within 10 minutes of notification). The service is only provided to recover the bus to a safe location (either a wider part of the carriageway or the nearest suitable bus stand), not to recover the bus to the home garage. This will ensure that the recovery vehicle is always within the dedicated operating area and minimise the times when the recovery vehicle is not available. The dedicated recovery service will mostly operate within the Central London area; however should a particular problem occur, where a broken down bus is causing serious disruption, the recovery vehicle may be sent to assist anywhere within Greater London at the discretion of the NDM. There may also be occasions where very serious disruption is caused by another vehicle that has broken down. Where required, the dedicated recovery vehicle will be asked to assist other authorities and companies, (such as the Met Police), at the discretion of the NDM. If the offending vehicle can be recovered, then it will be moved to a nearby safe location. In all occasions and situations the instructions of the NDM and CentreComm will take precedent. Additional Requirement Outside of the primary requirement, bidders will be invited to submit a price (day rates and hourly rates) for other recovery requirements that may occur from time to time. The justification for this additional requirement is for when major road projects are being implemented.
II.1.6)Common procurement vocabulary (CPV)

50118300, 50118400, 50118200, 50118100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Information about lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: yes
Description of these options: Option to extend for up to a further 3 years.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details will be provided in the Invitation to Negotiate documentation. A Parent Company Guarantee or Performance Bond may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be provided in the Invitation to Negotiate documentation. Payment will be in pounds sterling and will normally be made by means of an electronic funds transfer.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority shall require that any contract (s) awarded will be entered into by a single entity on behalf of the successful candidate(s).
III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: To express an interest in this tender, the company needs to be registered on the TfL etendering portal. To register or to check if you are already registered log on to ttp://www.tfl.gov.uk/eprocurement

It is important that suppliers read the instructions carefully on the home page before proceeding with a registration. To be considered for this opportunity, the company must first complete the PQQ (eligibility criteria) condition of participation. A supplier guidance document is attached within the “opportunity documents” section, this will give instructions to facilitate the submission. If you require any further assistance please consult the online help, contact the etendering help desk or send a message to the contracting authority via the clarifications area on the etendering portal.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Interested parties should note that they may be additionally required to supply copies of at least three years of their audited accounts. Services of an independent third party financial assessment agency may also be used.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: Interested parties will berequired to undergo assessment via a prequalification questionnaire and ITN if invited at a later stage.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:

tfl_scp_000752
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents

Time limit for receipt of requests for documents or for accessing documents: ..
IV.3.4)Time limit for receipt of tenders or requests to participate

25.7.2013 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

The procurement process is being conducted on behalf of Transport for London (TfL). TfL is a complex organisation operating both as a Functional Body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services. The services supplies or works may be provided to TfL and/or its subsidiaries and/or the GLA or any other authority that is subject to the requirements of either EU Directive 2004/17/EC or 2004/18/EC. It is anticipated that a contract(s) will be awarded by London Bus Sevices Limited but any part of TfL and/or any of its subsidiaries may award Contract(s) as appropriate. The Awarding Authority reserves the right to withdraw from the procurement process and may award a contract(s) in whole, in part, or not at all as a result of the competition called for by this notice and the Awarding Authority shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process. All discussions and meetings will be conducted in English. Tenders and supporting documents must be priced in sterling and all payments made under the contract will be in sterling. TfL and/or any subsidiary of TfL or the GLA may interview any or all companies who express an interest for tendering for this work. If and when this requirement is offered to tender, it may be done in whole or in part via electronic means using the Internet, and may also be through the medium of an electronic reverse auction. TfL strongly supports and implements the Greater London Authority Group Responsible Procurement Policy. Details about the policy can be found on www.london.gov.uk/rp. Further details as to the application of the Greater London Authority Group Responsible Procurement Policy to this procurement will be set out in the tender documents.Data Transparency: The UK government has announced its commitment to greater data transparency.

Accordingly TfL reserves the right to publishing its tender documents, contracts and data from invoices received. In so doing TfL may at its absolute discretion take account of the exemptions that would be available under the Freedom of Information Act 2000 and Environmental Information Regulations 2004.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: TfL will incorporate a standstill period at the pointinformation on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for aminimum of 10 calendar days, provides time for unsuccessful tenderers to appeal the award decision before the contract isentered into. The Utilities Contracts Regulations (SI 2005 No 6) provide for aggrieved parties who have been harmed or areat risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

17.6.2013