Bristol Arena - Operator Procurement

Bristol Arena – Operator Procurement

Bristol City Council is seeking an operator for a new indoor entertainment arena. This is a voluntary service concession contract and accordingly is not subject to the tendering requirement set out in the 2006 Public Procurement Regulations.

United Kingdom-Bristol: Recreational, cultural and sporting services

2014/S 086-150460

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bristol City Council
City Hall, College Green
Contact point(s): Strategic Commissioning & Procurement Services
For the attention of: Mr J Thompson
BS1 5TR Bristol
UNITED KINGDOM
Telephone: +44 1173525565
E-mail: john.thompson@bristol.gov.uk
Fax: +44 1179037463

Internet address(es):

General address of the contracting authority: www.bristol.gov.uk

Address of the buyer profile: https://www.proactisplaza.com

Electronic access to information: https://www.proactisplaza.com/supplierportal

Electronic submission of tenders and requests to participate: https://www.proactisplaza.com/supplierportal – Ref No: Reqd 1001017

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Housing and community amenities
Recreation, culture and religion

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Bristol Arena – Operator Procurement

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 26: Recreational, cultural and sporting services

NUTS code UKK11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Recreational, cultural and sporting services. Commercial property management services. Administrative recreational, cultural and religious services. Recreational-area services. Miscellaneous business and business-related services. Provision of services to the community. Event services. Cultural event organisation services. Facilities management services. Theatrical producer entertainment services. Bristol City Council is seeking an operator for a new indoor entertainment arena. This is a voluntary service concession contract and accordingly is not subject to the tendering requirement set out in the 2006 Public Procurement Regulations. The Council will however be using a negotiated procedure. The Council is seeking an experienced Arena operator to take on the operation and maintenance of the facility for the contract period, which is expected to be 25 years, although a longer initial period and/or scope for extensions of up to 10 years may be considered. This will be via a Fully Repairing and Insuring Lease. The Operator will pay the Council an annual rent to be determined during the Operator Procurement process. The operator will be excepted to help to develop the project design with the Council (within an agreed cost), throughout the project’s development through to the operational stage.

II.1.6)Common procurement vocabulary (CPV)

92000000, 70332200, 75124000, 92330000, 79900000, 75200000, 79952000, 79952100, 79993100, 92312110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Expressions of Interest are invited from Operators with suitable experience of Arena operation, covering such areas as Arena programming, event management, lifecycle repair and maintenance of the facility. The Council has approved borrowing of up to £91m to fund the project. The Arena shall (a) provide a key piece of cultural infrastructure for the city and sub-region (b) be a key catalyst to the regeneration of the Bristol Temple Quarter Enterprise Zone (c) raise the profile of the City and (d) realise economic benefits to the city and sub-region. The programme for the project is under review and may be subject to change; however the intention is to have appointed the Operator by the end of 2014. The Council will appoint a design team and building contractor, with the target opening date of summer 2017. The areas where variations will be considered will be set out in the Invitation to Tender documents. Information used to estimate the cost is based upon the value of the concession that the operator will pay Bristol City Council. The documents will be available on-line through Bristol’s e-tendering system Proactis. Suppliers will need to register on-line athttps://www.proactisplaza.com/supplierportal . If you require any assistance in registering with Proactis please contact Bristol City Council Help Desk, telephone number +44 117 9223495.

Estimated value excluding VAT:
Range: between 40 000 000 and 60 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Extension to lease term.

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Starting 1.12.2014. Completion 1.6.2042

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The authority reserves the right to request deposits, guarantees, bonds and/or other forms of appropriate security and proportionate to the contract values. Further details are in the Pre-Qualification Questionnaire (P.Q.Q), P.Q.Q Selection document, Invitation to Tender and Award document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The operator will make payment to Bristol City Council as detailed in the Operator Lease. Further details will be given in the Invitation To Tender and Award document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The authority reserves the right to require groupings to take a particular form or to require a single contractor to take primary liability or to require that each contractor undertakes joint or several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the Invitation To Tender and Award document.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with the on-line Pre-Qualification Questionnaire(P.Q.Q), P.Q.Q Selection document, Invitation To Tender and Award document. Also; (1) The Council reserves the right to exclude a Bidder if: (a) the Bidder has not confirmed that Blacklists are not used by or on behalf of the Bidder; and/or (b) the Council is not satisfied that the Bidder has demonstrated that adequate measures are in place to ensure that Blacklists are not used by or on behalf of the Bidder. (2) The Council reserves the right to exclude a Bidder if the Council is not satisfied that adequate self-cleaning has been carried out following: (a) an adverse finding by a court or tribunal or other public body exercising similar functions regarding the use of a Blacklist by or on behalf of a Bidder; (b) an admission by the Bidder of the use of a Blacklist by or on behalf of the Bidder. Please refer to the on-line Pre-Qualification Questionnaire and supporting documents for more details (including a definition of “Blacklist”) and guidance regarding self-cleaning.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with the Pre Qualification Questionnaire and Pre Qualification Questionnaire Selection Documents.
Minimum level(s) of standards possibly required: In accordance with the Pre Qualification Questionnaire and Pre Qualification Questionnaire Selection Documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with the Pre Qualification Questionnaire and Pre Qualification Questionnaire Selection Documents.
Minimum level(s) of standards possibly required:
In accordance with the Pre Qualification Questionnaire and Pre Qualification Questionnaire Selection Documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 7
Objective criteria for choosing the limited number of candidates: As set out in the Pre-Qualification Questionnaire (P.Q.Q) and the P.Q.Q Selection document.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Proactis Ref No: Reqd 1001017

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 71-122467 of 10.4.2014

Other previous publications

Notice number in the OJEU: 2013/S 142-067213 of 28.2.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

6.6.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

7.7.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The documents can be obtained from: https://www.proactisplaza.com/supplierportal Ref No: 1001017. The operator should note that the date in IV.3.4) 12:00, 6.6.2014 includes the time necessary to open, complete the on-line Pre-Qualification Questionnaire and submit all the supporting information via Bristol’s E-tendering system. Bristol City Council will be undertaking a ‘Bidders Day’ meeting on afternoon of Thursday 15th May 2014 between 1:30 to 5pm. The ‘Bidders Day’ meeting will include a short introduction to Bristol and the Arena project; an explanation of the type of work for which the Council is seeking tenders and an opportunity for bidders to ask questions. From 3:30pm onwards there will be an opportunity for bidders to engage face to face with members of the project team through pre-booked sessions. These sessions should be booked in advance when registering attendance. Places at these sessions will be strictly limited to a maximum of three persons per bidder. For registration and full ‘Bidders Day’ details please contact Andrea Vasconcelos, Major Projects Team, Telephone +44 11735 74153, E-mail:Andrea.Vasconcelos@bristol.gov.uk

To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=92631680

GO Reference: GO-2014429-PRO-5636593

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Bristol District Registry of the High Court of Justice
Greyfriars, Lewins Mead
BS1 2NR Bristol
UNITED KINGDOM
Telephone: +44 1179106700
Fax: +44 1179106729

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with English law and the Public Contracts Regulations 2006 (as amended).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

29.4.2014