Bristol workplace programme design team

Bristol workplace programme design team

This role will be seen as the Lead Agent responsible for all the design elements, which are architectural, structural, mechanical & electrical and workplace and are detailed below.

UK-Bristol: design consultancy services

2012/S 138-230779

Prior information notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bristol City Council
The Council House, College Green
Contact point(s): Strategic Commissioning & Procurement Services
For the attention of: Mr J Thompson
BS1 5TR Bristol
Telephone: +44 1173525565
Fax: +44 1179037463

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:

Bristol workplace programme design team.
II.2)Type of contract and place of delivery or of performance

Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
NUTS code UKK11

II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:

The project is to appoint a specialist workplace strategy organisation to lead, co-ordinate and deliver the design elements of the Bristol Workplace Programme. This role will be seen as the Lead Agent responsible for all the design elements, which are architectural, structural, mechanical & electrical and workplace and are detailed below.
The Lead Agent must have considerable experience in redesigning and refurbishment of listed buildings, a proven track record of obtaining English Heritage approval for alterations to listed buildings and able to work alongside council officers to implement the Bristol Workplace Programme.
The design work is anticipated to cover, subject to final programme approval, the conversion of A Bond, Smeaton Road, into new council office space, undertake the internal office improvements to the Council House and a 1980’s building, plus five satellite offices spread across the city. The Lead Agent must have considerable demonstrable experience and a proven track record in all areas of Design Specification within similar engagements.
As well as the physical workplace design, the Lead Agent will need to co-ordinate the production of policies and procedures for implementing ‘agile working/anywhere working/’new ways of working’. The Lead Agent must have considerable market-knowledge and experience of delivering workforce design change programmes in the public and preferably also private sectors. There may be a requirement for the Lead Agent to implement the deployment of agile working.
The Lead Agent is required to lead and manage all aspects of the Integrated Design Contract including:
Physical Building and Accommodation Design; the structural, mechanical & electrical and building design, planning permissions (applications/consent) and building regulations, interior design, furniture specification and English Heritage approvals also listed planning consents.
Consultancy; the workplace analysis and modelling, workplace strategy implementation, smarter and alternative working practices, space/usage optimisation, distributed team practice, flexible/mobile working and Human Resource and technology implications, drawing on extensive market and theory knowledge.
Deployment; Change planning and change network set-up/operation, training needs analysis, training/learning development, training/learning delivery, change delivery/coaching, project management, change projects, accommodation projects, communications, measurement and feedback mechanisms, management confidence building and talent development.
Lead Agents from within a Consortium must demonstrate a proven track record as a prime contractor as well as the management of sub contractors within similar engagements.
Estimated cost excluding VAT:
Range: between 4 000 000 and 8 000 000 GBP

This contract is divided into lots: no

II.5)Common procurement vocabulary (CPV)

79415200, 71541000, 72224000, 79932000, 79414000, 79632000, 80500000, 80521000, 71220000, 71221000, 71000000, 71251000, 71312000, 71313000, 71300000

II.6)Scheduled date for start of award procedures

II.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:

A Suppliers Open Morning will be held on 5 September 2012 at The Council House Conference Hall, Bristol City Council, College Green, Bristol, BS1 5TR.
Registration will commence at 9.00 am for a 9.30 am start. The session will take place between 9.30 am and 1.00 pm, and will include an introduction to the project, an explanation of the type of work involved, the procurement process, and an opportunity for Suppliers to ask questions.
Places will be strictly limited to a maxinum of two persons per organisation.
To register your interest in attending the Suppliers Morning please contact The Bristol Workplace Programme by 4pm Friday 31.8.2012 at: Bristol Workplace Programme, 5th floor, B Bond, Smeaton Road, Bristol.
Telephone: 01179222838, or e-mail:

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Full information will be issued with the OJEU contract notice, pre qualification questionnaire and invitation to tender documents.
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:

GO Reference: GO-2012718-PRO-4086913.
VI.3)Information on general regulatory framework

VI.4)Date of dispatch of this notice:18.7.2012