British Council Conference Organisation Services

The conference offers an opportunity to: Shape, inform and influence higher education policy globally through dialogue and sharing information and best practice.

United Kingdom-London: Seminar organisation services

2016/S 164-296160

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

British Council
10 Spring Gardens
For the attention of: Harriet McKenzie
SW1A 2BN London
United Kingdom
E-mail: going.global@britishcouncil.org

Internet address(es):

General address of the contracting authority: www.britishcouncil.org

Address of the buyer profile: https://in-tendhost.co.uk/britishcouncil

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: registered charity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Going Global 2017-19.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Going Global, an annual conference, focuses on our work in Higher Education and Skills. This open forum brings together 1 300 leaders of tertiary education from more than 80 countries to discuss and debate issues and challenges centred on a yearly theme, with an aim to increase global partnership and networks between universities, students, practitioners and higher education leaders. Delegates include Heads of state, Government ministers, vice-chancellors and college principals, CEOs from education organisations, policy advisors and the media. Previous conferences have been held in South Africa, Hong Kong, Dubai and the USA. The UK enjoys a strong global reputation in higher education and is well placed to lead in supporting and creating increased global partnerships and networks. The UK also has an opportunity to learn from other countries tertiary education systems. In particular, to learn about new models of delivery (in particular, digital), how higher education institutions can collaborate with industry, civil society groups and other organisations, and using higher education institutions to promote social mobility and alternative pedagogical models.
The conference offers an opportunity to:
— Shape, inform and influence higher education policy globally through dialogue and sharing information and best practice;
— Promote and support holistic partnerships and international collaboration that enhance capacity, capability, access and quality in higher education.
The British Council is seeking suppliers to work on the different lots of this tender across a period of 3 years.
— Year 1: Conference hosted at Queen Elizabeth II Centre, Broad Sanctuary, London, SW1P 3EE from Monday, 22 May through to Wednesday, 24.5.2017;
— Year 2: Conference to be hosted abroad. Location and dates TBC in 2018;
— Year 3: Conference location and dates TBC in 2019.
Lot 1: Sponsorship management services;
Lot 2: Exhibition and poster management services;
Lot 3: Registration services;
Lot 4: Mobile conference app development and support;
Lot 5: Film and live stream services;
Lot 6: Social media and daily briefing services;
Lot 7: Publication services.

II.1.6)Common procurement vocabulary (CPV)

79951000, 22110000, 79970000, 92225100, 79952100, 92111250, 72000000, 79416200, 72212000, 92111200, 72210000, 79952000, 79956000, 79342200,92111000, 72200000, 72260000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Sponsorship Management Services

1)Short description

Secure and project manage conference sponsors.

2)Common procurement vocabulary (CPV)

79950000, 79952000, 79951000, 79952100, 79956000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Exhibition and poster management

1)Short description

Secure and project manage conference exhibitors and exhibition build with the conference venue. Project manage poster process from selection through to display on-site. Ensure poster gallery complements exhibition.

2)Common procurement vocabulary (CPV)

79950000, 79952000, 79951000, 79952100, 79956000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Registration

1)Short description

Support delegate queries throughout conference registration through to receiving final payments.

2)Common procurement vocabulary (CPV)

79950000, 79952000, 79951000, 79952100, 79956000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: Mobile App

1)Short description

Design a conference app for Going Global, provide on-site support and interactivity within sessions.

2)Common procurement vocabulary (CPV)

72200000, 72212000, 72260000, 72000000, 72210000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 5 Lot title: Film and Live Stream

1)Short description

Film and live stream plenary sessions. Capture interviews with key speakers from various sessions and edit into short videos.

2)Common procurement vocabulary (CPV)

92225100, 92111200, 92111000, 92111250

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 6 Lot title: Social Media

1)Short description

Provide live social media coverage on-site at conference and write daily summaries of key highlights from conference proceedings.

2)Common procurement vocabulary (CPV)

79342200, 79416200

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 7 Lot title: Publication

1)Short description

Publish a hard copy and ebook of selected papers from conference contributors.

2)Common procurement vocabulary (CPV)

79970000, 22110000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but each supplier will be required to become jointly and severably responsible for the contract before acceptance.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (a) Is bankrupt or is being wound up, where his affairs are being administered by the Court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the Court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) Has been convicted by a judgement which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) Has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information required under this section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal organisation as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) Has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Means of proof required. These conditions are outlined in the Qualification Questionnaire included as part of the tender documentation on our portal: https://in-tendhost.co.uk/britishcouncil

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Means of proof required. These conditions are outlined in the Qualification Questionnaire included as part of the tender documentation on our portal: https://in-tendhost.co.uk/britishcouncil

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

BC/00253

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

22.9.2016 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 60 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Suppliers who wish to express an interest and take part in the tender process will be required to register on our e-Tendering portal In-Tend hosted at: https://in-tendhost.co.uk/britishcouncil Once registered, bidders must log-in to the website where they can view the project and access the bidders pack and submit their return. Bidders will also be required to demonstrate their capability and ‘means of proof’ will be required. These conditions are outlined in the ITT.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The British Council will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

23.8.2016

Events Management Services for De Montfort University

University of Southampton Event Management Services

Imperial War Museum Exhibition Lighting Framework

National Marine Centre Exhibition Design Services