London: data services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
The British Library
96 Euston Road
For the attention of: Tony Cole
NW1 2DB London
Telephone: +44 1937546631
Fax: +44 1937546660
General address of the contracting authority: https://bl.bravosolution.co.uk/
Address of the buyer profile: https://bl.bravosolution.co.uk/
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 7: Computer and related services
NUTS code UK
II.1.5)Short description of the contract or purchase(s)
Context: The British Library’s Cataloguing-in-Publication Programme enables the creation and supply of MARC 21 catalogue records for all forthcoming publications in the United Kingdom and Republic of Ireland with the exception of those categories listed at: http://www.bl.uk/bibliographic/exclude.html. The BL has successfully out sourced the record creation component of the programme to commercial suppliers for over 20 years. The CIP service provider obtains advance publication information directly from UK and Irish publishers (e.g. prelims, dust jacket, title page, publicity and other relevant material). From this information the service provider creates bibliographic records according to international cataloguing standards which are supplied to the British Library on a weekly basis. Records are then used in the British National Bibliography (BNB) and other British Library metadata services. The availability of CIP records alerts libraries and other bibliographic agencies to forthcoming publications so that the records may be incorporated into their database systems to support acquisitions, stock selection, cataloguing, current awareness and other requirements. Although CIP records for electronic publications are not required initially there will be a potential need for the service provider to supply such records within the period of the contract. The service provider will therefore be expected to show that they are capable of supplying such records if the need arises.
Service levels: the successful tenderer will be expected to contribute approximately 75 000 records a year. A single record is required for simultaneously published hardback and paperback editions. Records should normally be supplied between 12 and 18 weeks in advance of publication of the works they describe. However, in exceptional circumstances, the British Library will accept records created up to a week in advance of publication. The File Transfer Protocol (FTP) will be used as the means of supply. Files will be put on the British Library’s ftp server at regular weekly intervals according to a schedule agreed with the supplier.
Standards: following this PQQ, as part of the tender process (ITT Stage), suppliers will be asked to submit sample records created according to the following international standards for bibliographic data.
Format: all records should be supplied in the MARC21 format and structured according to the ISO2709 format for bibliographic data exchange.
Description: initially all records supplied should be catalogued according to the second level of description defined by rule 1.0D2 of the Anglo-American Cataloguing Rules Second Edition (2002 Revision, 2005 Update) applied in accordance with the most recent Library of Congress Rule Interpretations. However, potential suppliers should note that the BL intends to implement the new Resource Description & Access (RDA) cataloguing standard in early 2013 and will require records to be supplied using this standard from that point.
Subjects & name authorities: records should all be classified according to the Dewey Decimal Classification 23rd edition and contain Library of Congress Subject Headings. Name headings should conform to those used in the Name Authority Cooperative Program (NACO).
Record amendments: the only updates required are cancellations of titles and any changes either to the title proper, the projected publication date or the ISBN. Amended records should be formatted according to the MARC 21 specification and include the appropriate ‘changed record’ status code.
Contract: the contract is expected to be awarded at the end of March 2012. It will be awarded for an initial period of 2 years beginning on 1.9.2012, with the option of renewal for 3 further one-year periods, up to a maximum of 5 years. Under the terms and conditions of the contract, the electronic records supplied become the property of the British Library and may be used, without restriction or further payment, in a range of products and services. The first data import under the contract will be accepted in September 2012. The successful supplier must demonstrate an appropriate skill set, proven track record of service delivery and provide excellent value for money.
II.1.6)Common procurement vocabulary (CPV)
72300000, 92500000, 72311100, 72313000, 72316000, 72319000
II.1.7)Information about Government Procurement Agreement (GPA)
II.2.1)Total quantity or scope:
Range: between 750 000 and 800 000 GBP
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
1. Register your company on the eSourcing portal (this is only required once):
— Browse to the eSourcing Portal: https://bl.bravosolution.co.ukand click the link to register,— Accept the terms and conditions and click “continue”,
— Enter your correct business and user details,
— Note the username you chose and click “Save” when complete,
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an interest in the tender:
— Login to the portal with the username/password,
— Click the “PQQs / ITTs Open To All Suppliers” link (these are pre-qualification questionnaires or invitations to tender open to any registered supplier),
— Click on the relevant PQQ/ ITT to access the content,
— Click the “Express Interest” button at the top of the page,
— This will move the PQQ /ITT into your “My PQQs/ My ITTs” page (this is a secure area reserved for your projects only),
— You can now access any attachments by clicking “Buyer Attachments” in the “PQQ/ ITT Details” box.
3. Responding to the tender:
— Click “My Response” under “PQQ/ ITT Details”, you can choose to “Create Response” or to “Decline to Respond” (please give a reason if declining),
— You can now use the “Messages” function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available). You must then submit your reply using the “Submit Response” button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and
(ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the potential providers. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential providers. The Contracting Authority will consider variant bids (if accompanied by a compliant bid) within the parameters outlined within the invitation to tender.
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice:21.10.2011