British Library Security Guarding Services Tender

The British Library is seeking a Potential Contractor, with a proven track record in delivering demanding Guarding Services in comparable environments.

United Kingdom-London: Guard services

2018/S 162-370615

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The British Library
96 Euston Road
London
NW1 2DB
United Kingdom
E-mail: tony.cole@bl.uk
NUTS code: UK

Internet address(es):Main address: https://bl.bravosolution.co.uk

Address of the buyer profile: https://bl.bravosolution.co.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://bl.bravosolution.co.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://bl.bravosolution.co.uk

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Guarding (Facilities Management Services) (Lot 2)

Reference number: 001074

II.1.2)Main CPV code

79713000

II.1.3)Type of contract

Services

II.1.4)Short description:

The British Library is seeking a Potential Contractor, with a proven track record in delivering demanding Guarding Services in comparable environments.

It is anticipated that all services will be underpinned by technology, robust policies and procedures which will at all times reflect industry best practice within an environment of continuous improvement.

The selected Contractor’s innovative approach will ensure resilient services to the Client’s customers and will drive efficiencies resulting in improved value for money to the Client.

The selected Contractor’s partnership approach and effective communications will also ensure that there are good relations with all parties and that synergies are maximised with the Client’s other contractors.

II.1.5)Estimated total value

Value excluding VAT: 3 200 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

79710000

79715000

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

The British Library NW1 2DB

II.2.4)Description of the procurement:

Purpose of this procurement

The British Library is seeking a Potential Contractor, with a proven track record in delivering demanding Guarding Services in comparable environments.

The selected Contractor’s innovative approach will ensure resilient services to the Client’s customers and will drive efficiencies resulting in improved value for money to the Client.

Overview of scope

This contract will cover the site at St Pancras (London), but not Boston Spa.

The contract will include, but not be limited to, the following:

— provision of suitable on-site supervision,

— perimeter guarding services:

—— access control at Gate 10 (main vehicle and delivery entrance for the site),

—— access control at Gate 5 (pedestrian access and occasional vehicle access),

—— searching of vehicles entering or leaving the site as required,

—— response to incidents,

—— locking and unlocking the public forecourt (“the Piazza”) as directed by the Client,

—— patrol of the Piazza,

—— out of hours external security patrols, and

—— out of hours cover for Gate 8 (staff entrance).

— Internal Guarding Services, including:

—— bag searching/electronic screening,

—— cloakroom services, and

—— public Area Security.

It is envisaged that the above services may be varied, supplemented or amended in line with operational needs over the duration of the contract.

This list is not exhaustive and other tasks may be allocated as operationally required.

Services that will be excluded from this contract are:

— Internal Client security staffing service (employed directly by the Client).

The Contractor’s Supervisory Staff provided by the Contractor will, at all times, work under the direction of the Client’s Security Management team for operational security tasks.

Contract and contract duration

The procurement process for 001074 Guarding (Facilities Management Services) (Lot 2) is being conducted using the Restricted Procedure as set out in the Public Contracts Regulations (2015).

The duration of the contract will be 4 years, with possible extensions of a further +1+1+1 years, and will commence on 1.7.2019.

There will separately be Lot 1 which relates to Estates maintenance 001074 (Facilities Management Services) (Lot 1). Contractors are permitted to apply for one or both Lots but each submission will be evaluated in isolation and scored separately.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

The duration of the contract will be 4 years, with possible extensions of a further +1+1+1 years, and will commence on 1.7.2019.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes

Description of options:

As described in the tender documentation.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/09/2018

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 07/09/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

British Library
Wetherby
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

22/08/2018